Strathcona
Regional District
ELECTORAL AREAS SERVICES COMMITTEE


Wednesday, May 12, 2021
Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, May 12, 2021 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:31 a.m. with the following directors physically in attendance or participating electronically:
 
MINUTES
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Leigh/Whalley: EASC 82/21

THAT the agenda for the May 12, 2021 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   CARRIED
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Anderson/Leigh: EASC 83/21

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on April 14, 2021 be adopted.
   CARRIED Director Leigh opposed
 
BUSINESS ARISING FROM THE MINUTES
 
Leigh/Anderson: EASC 84/21

THAT resolution srd 70/21 be amended to delete all words after "Community Works Fund" with the words: "for upgrading of water meters on the Black Creek-Oyster Bay Water system, and that the 2021-2025 Financial Plan be amended accordingly."
   CARRIED
 
 
 
STAFF REPORTS
 
Oyster Bay Lands - First Nations Consultation (CP 1D 21/RZ 1D 21)
 
Leigh/: EASC 85/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
The Corporate Officer advised that Mr. Hagen, the applicant, was in attendance and available to speak to his application if called upon by the Chair.
 
The Chair requested that Mr. Hagen return as a delegation at a future meeting.
 
Mr. Hagen left the meeting.
 
Leigh/Whalley: EASC 86/21

THAT Item I.1 - CP 1D 21/RZ 1/D 21 - Oyster Bay Lands be referred back to Staff to prepare a report to EASC for plans for an open, public meeting prior to the Bylaws being prepared and referred to agencies,

AND THAT the open public consultation will be held in an open, public forum, as and when it is permitted by Public Health Orders.
   
 
With the consent from the seconder, the Chair permitted the mover to withdraw the motion.
 
Leigh/Whalley: EASC 87/21

THAT the issue of the Oyster Bay lands be deferred until we receive a report from staff regarding amendments to the planning procedures bylaw which would allow public consultation as a priority in the process.
   
 
With the consent from the seconder, the Chair permitted the mover to withdraw the motion.
 
Leigh/Anderson: EASC 88/21

THAT the Committee recommend the First Nations' consultation process as outlined in the staff report dated April 7, 2021, for application of CP 1D 21 / RZ 1D 21 - Oyster Bay Lands, be approved; and

THAT the following agencies be added to the referral list:
-'Area D Advisory Planning Commission
-Agricultural Land Reserve
-Private Managed Forest Advisory Board
-Ministry of Forests, Lands and Natural Resources (BC)
-Oyster River Enhancement Society
-Black Creek-Oyster Bay Services, CVRD (fire suppression and water)
-Environment Canada
-Water Comptroller for BC
-island Health
-Archeology Branch BC (culturally modified tree along Mayfly Creek)
MOTI
-SD72
-First Nations.
   CARRIED
 
Leigh/Anderson: EASC 89/21

THAT the Committee recommend the agency referral list as outlined in the staff report dated March 3, 2021, for application CP 1D 21 / RZ 1D 21 - Oyster Bay Lands, be approved with additions.
   CARRIED
 
Consultation Process - CP 1B 21/RZ 1B 21 (Treedom Ventures Inc.)
 
Whalley/Anderson: EASC 90/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Whalley/Anderson: EASC 91/21

THAT the Committee recommend that the First Nations’ consultation process as outlined in the staff report dated May 6, 2021 (CP 1B 21/ RZ 1B 21 – Treedom Ventures) be approved.
   
 
Anderson/Leigh: EASC 92/21

THAT the K'ómoks First Nation be added to the referral list.
   CARRIED
 
Discussion ensued regarding the approval of the agency referral list as outlined in the staff report dated May 6, 2021 (CP 1B 21/RZ iB 21 - Treedom Ventures).
 
A vote was held on the amended motion and it was…
   CARRIED
 
ESA Development Permit Application (DP 1D 21 - Szary)
 
Leigh/Whalley: EASC 93/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Whalley: EASC 94/21

THAT the Committee recommend that development permit DP 1D 21 (Szary) as attached in staff report dated April 28, 2021 be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
   CARRIED
 
Fire Protection Service Proposal - Duncan Bay/Race Point
 
Whalley/Leigh: EASC 95/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Whalley/Leigh: EASC 96/21

THAT the Committee recommend that Option 3 be selected as the engagement strategy for determining the level of interest in further evaluation of fire protection services for the Gordon Road/Duncan Bay Road and Race Point Road areas.
   CARRIED
 
Refuge Cove Boardwalk Project - Funding Options
 
Whalley/Leigh: EASC 97/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Anderson: EASC 98/21

THAT the matter be referred to staff for a further report on information about the project and funding opportunities.
   CARRIED
 
Sayward Valley Solid Waste Service - Rates Bylaw Amendment
 
Whalley/Leigh: EASC 99/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Whalley/Leigh: EASC 100/21

THAT the Committee recommend amendments to Bylaw No. 313 to ensure sufficient revenues in 2021 to cover the cost of operations for the Sayward Valley solid waste service.
   CARRIED
 
Area D Water Rates Bylaw Amendment
 
Leigh/Whalley: EASC 101/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Whalley/Anderson: EASC 102/21

THAT the Committee recommend adjustments to Electoral Area D Water Rates and Regulation Bylaw 2018 to balance the revenue requirements in the 2021-2025 Financial Plan.
   CARRIED Director Leigh opposed
 
Leigh/Anderson: EASC 103/21

THAT staff bring back to EASC a report to explore financial relief for Northern Area D residents who cannot afford this proposed increased in the water rates.
   CARRIED
 
Electoral Area Administration - Grant in Aid Authority
 
Whalley/Leigh: EASC 104/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Whalley/Leigh: EASC 105/21

THAT a separate service be created for Electoral Area Grants in Aid.
   CARRIED Director Anderson opposed
 
Request for Economic Development Funding - Quadra Island Old Age Pensioners' Organization Branch 91 (OAPO)
 
Leigh/Whalley: EASC 106/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Whalley: EASC 107/21

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Island Old Age Pensioners' Organization Branch 91 (OAPO) in the amount of $3,500 to assist with operating costs to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
BYLAWS
 
Bylaw No. 426 - Area D Water Meter Rate Amendments
 
Whalley/Anderson: EASC 107/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Whalley/Anderson: EASC 108/21

THAT the Committee recommend that Bylaw No. 426 be presented to the Board for consideration of approval.
   CARRIED
 
Bylaws No. 432 and 433 - OCP and Rezoning (CP 1C 21/Rz 2C 21 - Quadra Links)
 
Whalley/Anderson: EASC 109/21

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Director Leigh in the Chair.
 
Abram/Whalley: EASC 110/21

THAT subject to confirmation with the applicant the bylaws be amended as follows prior to consideration of first reading:
First para; Page one.. campground... should read RV site
Exec. Summary: line three and line five..should read... site

Page two... Background and History... line three.. should say: site
Line six, twice in a row:.. RV site and site, not campground
Line nine:..RV sites, not camping spaces..line ten..RV site

Page six: 30 RV site development... not campground.
At bottom in bold.. NOT Campground Plan.. RV Site Plan

Page seven: banner on left side... 30 RV Site development, not campground
Bottom of page RV Site plan (not campground)

Page eight: RV Stay and Play Development (top of page)
second line: site development (not campground)
Third line: ... RV sites

Second para., line two, RV sites
Line four:... RV sites

Third paragraph: line two... The RV sites

Fourth para... line two... RV sites

Eight para... Line one "Golf and RV occupancy..." not camping
line three:... not camping... RV's

Last para.... RV site


PAGE 2

3.5(c)(iii)..last line..accessory RV site uses

Last Page...(RC-1)
PERMITTED ACCESSORY USES
a) RV sites

11.26.3

c). RV sites
   CARRIED
 
Director Abram in the Chair.
 
Anderson/Whalley: EASC 111/21

THAT the First Nations' consultation process as outlined in the staff report dated May 3, 2021 for application CP 1C 21/RZ 2C 21 (Quadra Links) be recommended for approval.
   CARRIED
 
Anderson/Whalley: EASC 112/21

THAT the agency referral list as outlined in the staff report dated May 3, 2021 for application CP 1C 21/RZ 2C 21 (Quadra Links) be recommended for approval.
   CARRIED
 
 
 
NEW BUSINESS
 
Planning Procedures Bylaw Review
 
Leigh/Whalley: EASC 113/21

THAT staff bring back the procedures bylaw for review.
   CARRIED Director Anderson opposed
 
 
 
TERMINATION
 
Whalley/Leigh: EASC 114/21

THAT the May 12, 2021 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:56 a.m.

Certified Correct:



__________________________________
Chair


__________________________________
Corporate Officer