Strathcona
Regional District
STRATHCONA GARDENS COMMISSION


Wednesday, January 12, 2022
Minutes of the inaugural meeting of the Strathcona Gardens Commission held on Wednesday, January 12, 2022 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC

A quorum having been confirmed, Commissioner Adams called the meeting to order at 3:00 p.m. with the following Commissioners physically in attendance or participating electronically:
 
MINUTES
     
Commissioners:A. AdamsCity of Campbell River
 C. EvansCity of Campbell River
 C. GrunerudCommunity Representative
 R. KerrCity of Campbell River


          
 
 
ELECTION OF CHAIR
 
Commissioner Adams welcomed all Commissioners and then requested the Corporate Officer to conduct an election for the position of Strathcona Gardens Commission Chair.
 
The Corporate Officer called for nominations for the position of Strathcona Gardens Commission Chair.
 
Commissioner Evans nominated Commissioners Adams. Commissioner Adams accepted the nomination with thanks.
 
The Corporate Officer called a second and third time for nominations and there were none.
 
The Corporate Officer declared Commissioner Adams elected by acclamation to the position of Commission Chair.
 
ELECTION OF VICE CHAIR
 
The Corporate Officer called for nominations for the position of Strathcona Gardens Commission Vice Chair.
 
Commissioner Grunerud nominated Commissioner Leigh.
 
Commissioner Adams requested that this matter be tabled until Commissioner Leigh joined the meeting.
 
Commissioner Adams in the Chair.
 
ADOPTION OF PUBLIC AGENDA
 
Commissioner Leigh joined the meeting.
 
Grunerud/Evans: SGC 1/22

THAT the agenda for the January 12, 2022 inaugural meeting of the Strathcona Gardens Commission be adopted as presented.
   CARRIED
 
ELECTION OF VICE CHAIR (Cont.)
 
The Chair advised Commissioner Leigh that she had been nominated for Vice Chair. Commissioner Leigh accepted the nomination with thanks.
 
The Chair called a second and third time for nominations and there were none.
 
The Chair declared Commissioner Leigh elected by acclamation to the position of Commission Vice Chair.
 
 
ADOPTION OF MINUTES
 
Leigh/Grunerud: SGC 2/22

THAT the minutes of the regular meeting of the Strathcona Gardens Commission held on November 3, 2021 be adopted.
   CARRIED
 
Kerr/Grunerud: SGC 3/22

THAT the minutes of the special meeting of the Strathcona Gardens Commission held on December 10, 2021 be adopted.
   CARRIED
 
 
CHAIR REPORTS
 
USW Strike Action
 
The Chair thanked D. Leitch, CAO, L. Gage, Senior Human Resources Manager and R. Kentrop, Senior Manager Strathcona Gardens for all their work over the past couple of months.
 
The Chair advised that media and social media requests are to be referred to D. Leitch, CAO and L. Gage, Senior Human Resources Manager and copy to all Commission members.
 
Evans/Leigh: SGC 4/22

THAT the Chair's report be received.
   CARRIED
 
STAFF REPORTS
 
Arena Lighting Contract - Rod Brind 'Amour Arena
 
Leigh/Grunerud: SGC 5/22

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Evans: SGC 6/22

THAT the Commission recommend the contract for the Rod Brind 'Amour Arena Lighting Efficiency Upgrades Strathcona Gardens be awarded to Houle Electric Ltd. based on its response to RFP-08-21.
   CARRIED
 
Strathcona Gardens Mandatory Helmet Requirement
 
Grunerud/Evans: SGC 7/22

THAT the report Chief Administrative Officer be received.
   CARRIED
 
Leigh/Grunerud: SGC 8/22

THAT the Commission adopt the helmet requirement policy for all Regional District programmed ice activities effective March 12, 2022.
   CARRIED
 
User Group Refund Requests - USW Strike Action
 
Grunerud/Kerr: SGC 9/22

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Grunerud/Kerr: SGC 10/22

THAT refund requests be approved for all users groups whose bookings were affected by the USW Strike.
   CARRIED
 
2022 Meeting Calendar
 
Leigh/Grunerud: SGC 11/22

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Evans/Leigh: SGC 12/22

THAT the 2022 Commission meeting schedule attached to the report from the Chief Administrative Officer be approved.
   CARRIED
 
CR Storm Hockey Club - Request for Internet Access
 
Leigh/Grunerud: SGC 13/22

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Grunerud: SGC 14/22

THAT the Commission recommend that the Stormís request be approved with all costs to the Regional District being recovered through the Stormís license agreement.
   CARRIED
 
License Agreement - Campbell River Storm
 
Grunerud/Leigh: SGC 15/22

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Evans/Grunerud: SGC 16/22

THAT the Commission recommend that negotiations for a new license agreement with the CR Storm Hockey Club be commenced based on the December 17, 2021 report from the Chief Administrative Officer.
   CARRIED
 
 
CORRESPONDENCE
 
Leigh/Evans: SGC 17/22

THAT the following items of correspondence be received:
   
 
Strike Action at Strathcona Gardens
 
November 12, 2021 correspondence from Dawn Piche regarding strike action at the Strathcona Gardens.
 
Applauding Strathcona Gardens Staff
 
November 24, 2021 open letter from Pam Gregg regarding the staff at the Strathcona Gardens.
 
Effect of Strike at Strathcona Gardens
 
November 26, 2021 correspondence from the Campbell River Skating Club regarding the effects of strike action at the Strathcona Gardens.
   CARRIED
 
 
 
 
CLOSED SESSION
 
Leigh/Evans: SGC 18/22

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Grunerud: SGC 19/22

THAT a closed meeting be held following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(c), (n) and (o) of the Community Charter.
   CARRIED
 
TERMINATION
 
Evans/: SGC 20/22

THAT the January 12, 2022 inaugural meeting of the Strathcona Gardens Commission be terminated.
   CARRIED
 
Time: 3:29 p.m.

Certified Correct:



_______________________________
Chair


_______________________________
Corporate Officer