REGIONAL DISTRICT BOARD


Wednesday, June 10, 2020
Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, June 10, 2020 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members physically in attendance or participating electronically:
 
MINUTES
     
Chair:M. BabchukCity of Campbell River
Directors:N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Directors:D. MacKenzieDiscovery Islands-Mainland Inlets (Electoral Area C)
 for J. Abram


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Leigh requested that an item of New Business entitled "Vancouver Island Regional Library" be added to the agenda.
 
City of Campbell River Development Proposal Referral (Ripple Rock Estates)
 
Kerr/Unger: SRD 418/20

THAT a representative of Ripple Rock Estates be invited to join the Board’s meeting to answer any questions that may arise during consideration of the development referral from the City of Campbell River.
 
 
Director Adams joined the meeting.
 
A vote was held on the pending resolution and it was…
 DEFEATED Directors Colborne, Leigh, MacKenzie, Moglove, Whalley and Unger opposed
 
Whalley/Colborne: SRD 419/20

THAT the agenda for the June 10, 2020 regular meeting of the Board be adopted as amended.
 CARRIED
 
 
ADOPTION OF MINUTES
Leigh/Unger: SRD 420/20

THAT the minutes of the regular meeting of the Regional Board held on May 27, 2020 be adopted.
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Public Hearings
 
Director Anderson provided an update regarding communications from media and constituents regarding the cancellation of public hearings.
 
Frumento Development Permit Application
 
Director Leigh provided an update on the Frumento development permit application.
 
 
NOTICES OF MOTION
Staffing Analysis
 
Director Davis requested that staff prepare a comparative analysis of other regional districts regarding staffing.
 
CHAIR'S REPORT
Director Abram
 
The Chair offered best wishes for a quick recovery to Director Abram, who had recently undergone surgery.
 
Meeting Procedures
 
The Chair advised that each segment of the Board meeting would be hosted on Microsoft Teams as separate meetings. The Chair informed the Directors that they would receive notifications to join the in-camera and restricted in-camera portions of the meeting shortly.
 
The Chair advised that MNP LLP would be presenting the 2019 Financial Statements and Audit Findings report. The Chair advised that if Directors wished to have an in camera discussion regarding this matter, that it would be moved to the in-camera meeting immediately following the public session.
 
Colborne/Adams: SRD 421/20

THAT the Chair's report be received.
 CARRIED
 
 
 
 
STAFF REPORTS
2019 Financial Statements and Audit Findings Report
 
Leigh/Anderson: SRD 422/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cory Vanderhorst, CPA, CA, representing the audit firm of MNP LLP, made a presentation regarding the Audit Findings Report of the 2019 Financial Statements.
 
Colborne/Adams: SRD 423/20

THAT the presentation be received.
 CARRIED
 
Adams/Colborne: SRD 424/20

THAT the Strathcona Regional District’s Audited Consolidated Financial Statements for the year ended December 31, 2019 be approved.
 CARRIED
 
Quadra Links Right of Way Agreement
 
MacKenzie/Leigh: SRD 425/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Adams/Colborne: SRD 426/20

THAT the Chair and Corporate Officer be authorized to execute the proposed right of way agreement over part of Lot A of District Lots 122 and 154, Sayward District, Plan EPP98484 and do all things incidental thereto.
 CARRIED
 
Quadra Island Walkway and Sewer Rights of Way (638 Green Road)
 
MacKenzie/Kerr: SRD 427/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Whalley: SRD 428/20

THAT the Chair and Corporate Officer be authorized to execute the proposed walkway and sewer right of way agreements over Lot 1 of District Lot 134, Sayward District, Plan 20714 and do all things incidental thereto.
 CARRIED
 
Agricultural Land Reserve Application - ALR 1D 20 (Raven Industries)
 
Whalley/Leigh: SRD 429/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Colborne: SRD 430/20

THAT agricultural land reserve application ALR 1D 20 (Raven Industries Ltd.) be authorized to proceed to the Agricultural Land Commission for consideration of the proposed non-farm use.
 CARRIED
 
Whalley/Kerr: SRD 431/20

THAT the Board recommend that the application be approved only if the Agricultural Land Commission determines that the proposal has the potential to improve the agricultural potential of the lands under application.
 CARRIED
 
Liquor Licences - Temporary Expansion Requests
 
Whalley/Colborne: SRD 432/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Unger/Anderson: SRD 433/20

THAT the Board give its pre-approval for liquor licensees within the Regional District's jurisdiction to temporarily expand their service areas to meet the physical distancing guidelines in accordance with the requirements of the Liquor and Cannabis Regulation Branch subject to compliance with all other legal requirements.
 CARRIED
 
Regional District Service Restoration Plan
 
Whalley/Leigh: SRD 434/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Unger: SRD 435/20

THAT Policy CP- 025 [Service Restoration Plan] be approved.
 CARRIED
 
City of Campbell River Development Proposal Referral (Ripple Rock Estates)
 
Kerr/Colborne: SRD 436/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Adams/Kerr: SRD 437/20

THAT the City of Campbell River be advised that the SRD supports in principal the proposal pending advice received from the Ministry of Transportation and Infrastructure regarding the primary access route, a subsequent traffic impact study is submitted and the development receives preliminary senior government approval for the proposed community sanitary sewer and water systems.
 CARRIED Directors Anderson, Colborne, Leigh, MacKenzie, and Whalley opposed
 
BYLAWS
Bylaw No. 389 - Home Away From Home Service
 
Colborne/Leigh: SRD 438/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Unger/Colborne: SRD 439/20

THAT the elector response form attached to the May 25, 2020 report from the Chief Administrative Officer be approved for the alternative approval process for Bylaw No. 389.
 CARRIED
 
Kerr/Colborne: SRD 440/20

THAT the total number of electors within the area affected by Bylaw No. 389 be fairly determined as 33,974 for purposes of the alternative approval process.
 CARRIED
 
Kerr/Unger: SRD 441/20

THAT the deadline for submission of elector responses in respect of the alternative approval process for Bylaw No. 389 be established as 4:30 p.m. on Monday, July 27, 2020.
 CARRIED
 
Bylaw No. 396 - Area D Water System Rates
 
Leigh/Anderson: SRD 442/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Moglove/Colborne: SRD 443/20

THAT Bylaw No. 396, being a bylaw to amend the rates charged for use of the Electoral Area D water system, be now introduced and read a first time.
 CARRIED Director Leigh opposed
 
Moglove/Unger: SRD 444/20

THAT the rules be suspended and Bylaw No. 396 be given second and third readings.
 CARRIED Director Leigh opposed
 
Colborne/Moglove: SRD 445/20

THAT Bylaw No. 396, being Electoral Area D Water Service Rates and Regulation Bylaw 2018, Amendment No. 2, be reconsidered, finally passed and adopted.
 CARRIED Director Leigh opposed
 
CORRESPONDENCE
Leigh/Unger: SRD 446/20

THAT the following items be received:
 
 
Gas Tax Funding for 2020
 
- June 3, 2020 news release regarding the schedule for distribution of gas tax funding to local governments in 2020.
 
Innovative Solutions Capital Funding
 
- June 4, 2020 news release from the Island Coastal Economic Trust regarding the new capital funding stream to support innovative solutions.
 CARRIED
 
 
 
NEW BUSINESS
Vancouver Island Regional Library
 
Director Leigh provided an update on the Vancouver Island Regional Library COVID-19 response.
 
 
CLOSED SESSION
Colborne/Unger: SRD 447/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Unger/Colborne: SRD 448/20

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (g), (j), (n) and (o) of the Community Charter.
 CARRIED
 
TERMINATION
Whalley/Colborne: SRD 449/20

THAT the June 10, 2020 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 1:47 p.m.

Certified Correct:



__________________________________
Chair



__________________________________
Corporate Officer