REGIONAL DISTRICT BOARD


Wednesday, May 12, 2021
Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, May 12, 2021 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members physically in attendance or participating electronically:
 
MINUTES
     
Chair:B. UngerVillage of Gold River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 M. BakerVillage of Sayward
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 C. EvansCity of Campbell River
 R. KerrCity of Campbell River
 C. MogloveCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ADOPTION OF PUBLIC AGENDA
Whalley/Cornfield: SRD 421/21

THAT the agenda for May 12, 2021 regular meeting of the Board be adopted as presented.
 
 
Director Jules joined the meeting.
Director Leigh joined the meeting.
 
A vote was held on the pending motion and it was…
 CARRIED
 
PETITIONS AND DELEGATIONS
Salmon Farms in the Discovery Islands
 
The Chair welcomed Eileen Sowerby from the Quadra Island Salmon Enhancement Society, who made a verbal presentation regarding salmon farms in the Discovery Islands.
 
The Chair thanked the presenter.

Eileen Sowerby left the meeting.
 
Leigh/Davis: SRD 422/21

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Evans/Whalley: SRD 423/21

THAT the minutes of the regular meeting of the Regional Board held on April 28, 2021 be adopted.
 
 
BUSINESS ARISING FROM MINUTES
Chan Application Consultation Process
 
Director Leigh requested clarification regarding voting entitlement on the consultation process for the Chan application.
 
The Corporate Officer advised that the meeting request was for the Chair, Chief Administrative Officer, and Director of Planning to discuss consultation in general, and that it was a full board vote on the issue.
 
NOTICE OF MOTION
Aquaculture
 
Director Anderson advised that a notice of motion would be coming forward to the next meeting as follows:

THAT the SRD support the Federal Government decision to remove open net pen aquaculture from the Discovery Islands region, and that the Chair write to the Minister if Fisheries and Oceans accordingly.
 
Director Adams joined the meeting.
 
 
 
CHAIR'S REPORT
Receipt Procedures
 
The Chair advised that moving forward, a vote will be held on motions to receive prior to opening the floor to discussion and debate.
 
Connected Coast Meeting
 
The Chair advised he attended a Zoom meeting with Minister Osborne and Minister Beare regarding connectivity and Telus speed reports.
 
Electoral Areas Services Committee Meeting
 
The Chair advised he listened to a portion of the Electoral Areas Services Committee meeting proceedings and expressed his concern with the comments directed towards staff.
 
Leigh/Baker: SRD 424/21

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
First Nations Relations Committee
 
Cornfield/Davis: SRD 425/21

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on April 28, 2021 be received.
 CARRIED
 
Municipal Services Committee
 
Adams/Evans: SRD 426/21

THAT the draft minutes of the regular meeting of the Municipal Services Committee held on April 28, 2021 be received.
 CARRIED
 
 
STAFF REPORTS
2020 Financial Statements and Audit Findings Report
 
Baker/Leigh: SRD 427/21

THAT the report from the Chief Administrative Officer be received.
 
 
Cory Vanderhorst, CPA, CA, representing the audit firm of MNP LLP, made a presentation regarding the Audit Findings Report of the 2020 Financial Statements.
 
The Chair thanked Mr. Vanderhorst for his presentation.

A vote was held on the pending motion and it was…
 CARRIED
 
Adams/Evans: SRD 428/21

THAT Cory Vanderhorst, CPA, CA, representing the audit firm of MNP LLP, present the Audit Findings Report of the 2020 Financial Statements.
 CARRIED
 
Leigh/Adams: SRD 429/21

THAT the Strathcona Regional District’s Audited Consolidated Financial Statements for the year ended December 31, 2020 be approved.
 CARRIED
 
Cory Vanderhorst left the meeting.
 
Municipal Services Committee - Terms of Reference
 
Cornfield/Adams: SRD 430/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cornfield/Adams: SRD 431/21

THAT the Terms of Reference for the Municipal Services Committee be amended:

i) in Section 2.1 by deleting the words "member municipalities" and substituting the words "municipalities and treaty first nations", and by adding the words "and treaty first nations" at the end of the clause;

ii) in Section 3.2 by adding the words "and treaty first nation" after the word "municipal"; and

iii) by deleting Section 4.2.
 CARRIED
 
First Nations Relations Coordinator - Shared Resource Request
 
Cornfield/Whalley: SRD 432/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cornfield/Davis: SRD 433/21

THAT a short-term arrangement to provide First Nations Relations support for the Comox Strathcona Waste Management service be explored with the Comox Valley Regional District.
 CARRIED
 
Klahoose First Nation ATR (Addition to Reserve)
 
Cornfield/Anderson: SRD 434/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Anderson/Moglove: SRD 370/21

THAT a letter of support be provided to Indigenous Services Canada for the Addition to Reserve application by the Klahoose First Nation subject to the public road and government wharf continuing to be public access.
 CARRIED
 
Regional Fire Protection Service Feasibility Study
 
Davis/Adams: SRD 435/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Moglove/Cornfield: SRD 436/21

THAT a further report with cost estimates for investigating a regional fire protection service be prepared for the Board's consideration.
 CARRIED Directos Abram, Leigh and Whalley opposed
 
PlanH Grant Application - Strathcona Food Action Plan
 
Evans/Whalley: SRD 437/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Anderson/Evans: SRD 438/21

THAT a grant application be approved for submission to the PlanH Healthy Communities Healthy Public Policy Grants program to obtain funding for the Strathcona Food Action Plan as described in the staff report dated May 5, 2021.
 CARRIED
 
Evans/Anderson: SRD 439/21

THAT the 2021-2025 Financial Plan be amended if the application is approved and funding received.
 CARRIED
 
Quadra Island Recreation Association - MIABC Associate Membership
 
Abram/Leigh: SRD 440/21

THAT the report from the Chief Administrative Officer be received
 CARRIED
 
Abram/Leigh: SRD 441/21

THAT a bylaw to authorize the Quadra Island Recreation Society being sponsored as an associate member of the Municipal Insurance Association of BC be prepared for further consideration by the Board
 CARRIED
 
Anderson/Abram: SRD 442/21

THAT after consultation with the QI Rec Society that other similar insurance partnerships be explored throughout the Region.
 CARRIED
 
BYLAWS
Bylaw No. 429 - Connected Coast Loan Authorization
 
Colborne/Whalley: SRD 443/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cornfield/Adams: SRD 444/21

THAT further consideration of the matter be deferred until confirmation is received from the Minister's office.
 CARRIED
 
Bylaw No. 430 - Director Compensation Amendment
 
Cornfield/Leigh: SRD 445/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cornfield/Adams: SRD 446/21

THAT Bylaw No. 430, being a bylaw to amend the compensation paid to directors for performing their duties of office, be now introduced and read a first time.
 CARRIED
 
Cornfield/Evans: SRD 447/21

THAT the rules be suspended and Bylaw No. 430 be given second and third readings.
 CARRIED
 
Cornfield/Evans: SRD 448/21

THAT Bylaw No. 430, being Director Compensation Bylaw 2013, Amendment No. 8, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
ICET Economic Recovery Program
 
Leigh/Abram: SRD 449/21

THAT the April 26, 2021 correspondence from the Island Coastal Economic Trust (ICET) regarding the Economic Recovery Program be received.
 CARRIED
 
Responsible Conduct in Local Government
 
Cornfield/Evans: SRD 450/21

THAT the April 2021 correspondence from the Working Group on Responsible Government (WGRC) regarding responsible conduct in local government be received.
 CARRIED
 
 
 
NEW BUSINESS
Connectivity
 
Cornfield/Davis: SRD 451/21

THAT the SRD Chair write a strongly worded letter to the appropriate Ministers requesting a reversal of the grant decision regarding Connected Coast last mile applications.
 CARRIED
 
 
CLOSED SESSION
Leigh/Davis: SRD 452/21

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Cornfield: SRD 453/21

THAT a closed meeting be held immediately following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(a), (f), (j), (n) and (o) of the Community Charter.
 CARRIED
 
TERMINATION
Whalley/Davis: SRD 454/21

THAT the May 12, 2021 regular meeting of the Regional Board be terminated.
 CARRIED
 

Time: 2:02 p.m.

Certified Correct:



__________________________________
Chair


__________________________________
Corporate Officer