Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, May 8, 2024 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 10:00 a.m. with the following directors physically in attendance or participating electronically:
     
Chair:G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)
Directors:J. RiceElectoral Area D (Oyster Bay-Buttle Lake)
 R. MawhinneyElectoral Area C (Discovery Islands-Mainland Inlets)
 M. VoneschElectoral Area B (Cortes Island)


          
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
  
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
  
Mawhinney/Rice: EASC 143/24

THAT the agenda for the May 8, 2024 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   CARRIED
 
 
PETITIONS AND DELEGATIONS
  
Covenant Discharge
 
The Chair welcomed Michael Stahnke from Electoral Area C (Quadra Island), who made a presentation regarding the discharge of covenants being considered for Quadra Island. [Item]
 
The Chair thanked Mr. Stahnke for his presentation.
 
Mawhinney/Vonesch: EASC 144/24

THAT the presentation be received.
   CARRIED
 
ADOPTION OF PREVIOUS MEETING MINUTES
  
Mawhinney/Vonesch: EASC 145/24

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on April 10, 2024 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
  
Development Permit Application DP 1A 24 (Adams)
 
Rice/Mawhinney: EASC 146/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 147/24

THAT the Committee recommend that development permit DP 1A 24 (Adams), as attached in the staff report dated May 8, 2024 be approved; and

THAT the Chair and Corporate Officer be authorized to issue the development permit.
   CARRIED
 
Release of Covenant - Kanish View Drive (Quadra Island)
 
Mawhinney/Rice: EASC 148/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 149/24

THAT the Committee recommends the Board not authorize the Chair and Corporate Officer to execute the discharge of Covenant EL4705.
   CARRIED
 
Mawhinney/Rice: EASC 150/24

THAT the report to Board on this matter include the Area C Advisory Planning Committee report and;

THAT any additional correspondence received since the publication of the May 8, 2024 EASC report also be included.
   CARRIED
 
Release of Covenant - Upshur Road (Quadra Island)
 
Mawhinney/Rice: EASC 151/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 152/24

THAT the Committee recommend that the Board not authorize the Chair and Corporate Officer to execute the discharge of Covenant FB092361.
   CARRIED
 
Mawhinney/Rice: EASC 153/24

THAT the report to Board on this matter include the Area C Advisory Planning Committee report and;

THAT any additional correspondence received since the publication of the May 8, 2024 EASC report also be included.
   CARRIED
 
Cortes Island Open Burning Restrictions
 
Vonesch/Mawhinney: EASC 154/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Vonesch/Mawhinney: EASC 155/24

THAT the definition of barbeque be changed to:

barbeque means a CSA-rated or ULC-rated cooking stove that uses gas, propane or briquettes for the purpose of cooking food.
   CARRIED
 
Vonesch/Mawhinney: EASC 156/24

THAT section 5 (Authority to Extinguish Open Fire) be changed to:

In the event an open fire is found to exist in contravention of this bylaw the fire chief may, in addition to any other remedies prescribed by this bylaw, utilize such resources as may be available to extinguish the fire and to prevent the re-ignition of that fire.
   CARRIED
 
Vonesch/Mawhinney: EASC 157/24

THAT section 6 (Inspection of Property Authorized) be changed to:

The fire chief is herby authorized by authority from the BC Fire Commissioner to enter upon property at all reasonable times and without prior notice, with or without representatives of the Regional District, where considered necessary to determine whether the provisions of this bylaw are contravened.
   CARRIED
 
Open Burning Regulations - Electoral Area D
 
Rice/Mawhinney: EASC 158/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 159/24

THAT no further action be taken with respect to the matter of open burning regulation within Electoral Area D at this time.
   CARRIED
 
Electoral Area A Noise Control Bylaw
 
Mawhinney/Whalley: EASC 160/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Vonesch: EASC 161/24

THAT the Committee recommend that the proposed amendment bylaw for the Electoral Area A Noise Control regulations be forwarded to the Board for consideration of 3 readings and adoption.
   CARRIED
 
Quadra Island - Solid Waste Curbside Collection Study
 
Mawhinney/Vonesch: EASC 162/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Vonesch: EASC 163/24

THAT the SRD prepare a request for proposal call that would identify the cost to start up a local waste collection business that would provide service to a specific area(s) and/or the entire Island. This would provide the financial details as to the cost to initiate a local waste collection service, similar to the model operating on Codes Island. Results of the proposals could be brought to the community for feedback and interest level; and

THAT the SRD explore a waste collection partnership model with the We Wai Kai First Nation. Communication with the We Wai Kai First Nations indicates that they are considering purchasing collection equipment to serve its communities on Cape Mudge and First Nations-owned businesses on the island; and

THAT the SRD advocate for a Waste Transfer Station on Quadra Island, provided by CSWM. Timely advocacy coincides with CSWM's Solid Waste Management Plan update. This option could offer residents a convenient and cost-effective self-hauling option and improve the climate for additional private haulers to offer services.
   CARRIED
 
Outer Discovery Islands Solid Waste Management Study
 
Mawhinney/Vonesch: EASC 164/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Vonesch: EASC 165/24

THAT the matter be deferred to the June Electoral Areas Services Committee meeting.
   CARRIED
 
2024 Engineering Services Initiatives and Project Update
 
Vonesch/Rice: EASC 166/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
2024 Planning and Parks Initiatives and Project Update
 
Mawhinney/Rice: EASC 167/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
BYLAWS
  
Bylaw No. 554 - Menzies Bay Zoning Amendments in Response to Bill 44 (Housing Statutes Amendment Act)
 
Rice/Mawhinney: EASC 168/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 169/24

THAT the Committee recommend that Bylaw No. 554, being the Menzies Bay Area Zoning Bylaw 1996, Amendment No. 13, be forwarded to the Board for first 3 readings and adoption.
   CARRIED
 
Bylaw No. 555 - Electoral Area C Zoning Amendments in Response to Bill 44 (Housing Statutes)
 
Mawhinney/Rice: EASC 170/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 171/24

THAT the Committee recommend that Bylaw No. 555, being the Quadra Island Zoning Bylaw 1990, Amendment No. 148 be forwarded to the Board for first 3 readings and adoption.
   CARRIED
 
Bylaw No. 556 - Electoral Area D Zoning Amendments in Response to Bill 44 (Housing Statutes)
 
Rice/Mawhinney: EASC 172/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 173/24

THAT the Committee recommend that Bylaw No. 556, being Campbell River Area Zoning Bylaw 1991, Amendment No. 74, be forwarded to the Board for first 3 readings and adoption.
   CARRIED
 
 
DIRECTORS' REPORTS
  
Delegation of Grants in Aid
 
Mawhinney/Rice: EASC 174/24

THAT the May 2, 2024 report from Director Mawhinney regarding the delegation of authority pertaining to grants in aid be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 175/24

THAT a report into the practicality of delegating authority for decisions on Electoral Area Grants in Aid to the Electoral Area Services Committee be prepared for further consideration.
   CARRIED
 
STAFF REPORTS (CON'T)
  
2024 Planning and Parks Initiatives and Project Update (Con't)
 
Director Mawhinney inquired about phase two shore access signage in Area C. The Senior Manager, Community Services advised that the SRD is awaiting response from the Ministry of Transportation and Infrastructure on the matter.
 
Director Mawhinney inquired about items with future start dates and whether reports would be coming to EASC. The Senior Manager, Community Services advised that reports on these projects will be brought back to EASC upon completion.
 
 
 
 
TERMINATION
  
Rice/Mawhinney: EASC 176/24

THAT the May 8, 2024 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:45 a.m.

Certified Correct:


______________________________
Chair


_______________________________
Corporate Officer