Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Tuesday, March 11, 2025 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 10:00 a.m. with the following directors physically in attendance or participating electronically:
     
Chair:G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)
Directors:R. MawhinneyElectoral Area C (Discovery Islands-Mainland Inlets)
 J. RiceElectoral Area D (Oyster Bay-Buttle Lake)
 M. VoneschElectoral Area B (Cortes Island)


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
  
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
  
Mawhinney/Rice: EASC 33/25

THAT the agenda for the March 11, 2025 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   CARRIED
 
ADOPTION OF PREVIOUS MEETING MINUTES
  
Vonesch/Rice: EASC 34/25

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on February 5, 2025 be adopted. [Item]
   CARRIED
 
 
PETITIONS AND DELEGATIONS
  
Aquaculture Licensing
 
The Chair welcomed Lannie Keller, who made a presentation regarding a recently approved aquaculture license in Electoral Area C. [Item]
 
The Chair thanked Ms. Keller for her presentation.
 
Mawhinney/Rice: EASC 35/25

THAT the presentation be received.
   CARRIED
 
Vonesch/Mawhinney: EASC 36/25

THAT, should the licensee be found to be non-compliant with Regional District zoning, a letter advising of non-compliance be written to the province; and

THAT a report addressing the issue be prepared for the next in-camera session of the Electoral Areas Services Committee.
   CARRIED
 
 
 
 
 
STAFF REPORTS
  
Area D Environmentally Sensitive Areas Development Permit Application (DP 4D 24 - Larmond)
 
Rice/Mawhinney: EASC 37/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 38/25

THAT the Committee recommend approval of the Environmental Sensitive Areas Development Permit DP 4D 24 (Larmond), as attached to the March 11, 2025 report, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Request for Frontage Relief 02236 A 24 (Electoral Area A)
 
Mawhinney/Rice: EASC 39/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Vonesch/Rice: EASC 40/25

THAT the Committee recommend that, with reference to Section 512(2) of the Local Government Act, the Board approve frontage relief for proposed Lot 10 from the required 10% to 3.9%, as shown on the plan of subdivision attached to staff report dated March 11, 2025.
   CARRIED
 
Area C Official Community Plan - Project Update
 
Mawhinney/Vonesch: EASC 41/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Duncan Bay Fire Protection Service
 
Rice/Vonesch: EASC 42/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 43/25

THAT the Committee recommend that the Regional District engage with affected property owners in the Duncan Bay area to determine whether the new annual payment amount requested by the City of Campbell River for providing fire protection services is supported by the affected property owners.
   CARRIED
 
Electoral Area D Fire Protection Service Review
 
Rice/Mawhinney: EASC 44/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Vonesch: EASC 45/25

THAT the Regional District continue its research into the cost of developing an independent fire protection service for Electoral Area D.
   CARRIED
 
Area D Stormwater Management - Study Results
 
Rice/Mawhinney: EASC 46/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Village Bay Lake Telephone Service
 
Mawhinney/Vonesch: EASC 47/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 48/25

THAT the Committee recommend that further analysis be undertaken to determine the annual cost of maintaining a payphone service for the Village Bay Lakes area.
   CARRIED
 
Request for Financial Assistance - Sayward Futures Society
 
Mawhinney/Rice: EASC 49/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 50/25

THAT the Committee recommend that a grant in aid for the Sayward Futures Society in the amount of $1,500 to assist with costs of the 2025 Canada Day celebrations be paid from the Electoral Area A grant in aid budget.
   CARRIED
 
Request for Financial Assistance - Museum at Campbell River
 
Rice/Mawhinney: EASC 51/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 52/25

THAT the Committee recommend that a grant in aid for the Museum at Campbell River in the amount of $2,750 to assist with costs associated with 2025 public programming be paid from the Electoral Area D grant in aid budget.
   CARRIED
 
Requests for Financial Assistance - Electoral Area C
 
Mawhinney/Rice: EASC 53/25

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Mawhinney/Rice: EASC 54/25

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area C grant in aid as follows:

i) $1,000 to the Quadra Island Chamber Music Society to assist with the 2025 Chamber Music Festival; and

ii) $2,500 to the Quadra Cat Rescue to assist with controlling the unwanted cat population on Quadra Island.
   CARRIED
 
 
 
DIRECTORS' REPORTS
  
Cortes Housing Society Infrastructure
 
Vonesch/Mawhinney: EASC 55/25

THAT the March 5, 2025 report from Director Vonesch regarding water and sewer infrastructure for the Rainbow Ridge housing project be received. [Item]
   CARRIED
 
Vonesch/Mawhinney: EASC 56/25

THAT staff prepare a report for providing $200,000 in Cortes Island Community Works (Gas Tax) funds to support the installation of the Cortes Housing Society (CHS) septic system and Water Works Facility (public washrooms, showers, baths, sauna, and laundry) on Rainbow Ridge.
   CARRIED
 
Cortes Island Multi-Use Sports Court
 
Mawhinney/Rice: EASC 57/25

THAT the March 5, 2025 report from Director Vonesch regarding a multi-use sports court for Cortes Island be received. [Item]
   CARRIED
 
Vonesch/Rice: EASC 58/25

THAT staff prepare a report for providing $100,000 in Cortes Island Community Works (Gas Tax) funds to support the building of a multi use sports court and that a lease arrangement, similar to the neighbouring skate board park, be prepared with the Southern Cortes Community Association.
   CARRIED
 
 
ADDENDUM ITEMS
  
Mawhinney/Rice: EASC 59/25

THAT the addendum be considered.
   CARRIED
 
Principal Residence Requirement (Short-Term Rentals)
 
Mawhinney/Rice: EASC 60/25

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Vonesch/Rice: EASC 61/25

THAT all electoral areas choose to remain status quo with their previous decisions on opting in or opting out of the principal residence requirement.
   CARRIED
 
 
TERMINATION
  
Mawhinney/Rice: EASC 62/25

THAT the March 11, 2025 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:37 a.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer