Printer VersionCOMMITTEE OF THE WHOLE

Minutes of the meeting of the Committee of the Whole held on Thursday, October 17, 2024 at the Strathcona Regional District office, located at 990 Cedar Street, Campbell River, BC.

A quorum having been confirmed, the Chair called the meeting to order at 10:08 a.m. with the following members physically in attendance or participating electronically:
     
Chair:D. ChapmanCity of Campbell River
Directors:M. BakerVillage of Sayward
 K. DahlCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LanyonCity of Campbell River
 M. LottVillage of Gold River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 S. SinnottCity of Campbell River
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ADOPTION OF PUBLIC AGENDA
  
Baker/Lott: COW 6/24

THAT the agenda for the October 17, 2024 meeting of the Committee of the Whole be adopted as presented.
   CARRIED
 
 
ADOPTION OF PREVIOUS MINUTES
  
Whalley/Mawhinney: COW 7/24

THAT the minutes of the inaugural meeting of the Committee of the Whole held on January 24, 2024 be adopted. [Item]
   
 
Director Mawhinney advised that Director Sinnott's name has not been recorded in the attendance list.
 
Mawhinney/Whalley: COW 8/24

THAT the minutes of the inaugural meeting of the Committee of the Whole held on January 24, 2024 be adopted as amended. [Item]
   CARRIED
 
 
 
STAFF REPORTS
  
Poverty Reduction Plan
 
Mawhinney/Baker: COW 9/24

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
The Manager, Parks and Planning made a presentation regarding the Poverty Reduction Plan. [Item]
 
Whalley/Lott: COW 10/24

THAT the motion be amended to add the words "for information only" after the word "received".
   CARRIED
 
A vote was held on the motion as amended and it was …
   CARRIED Director Kerr opposed
 
Sinnott/Kerr: COW 11/24

Whereas the CAO of the SRD directs the appropriate planning, resource allocation and operational control of the SRD; and

Whereas the CAO of the SRD provides reporting functions to the Board and government agencies including having the discretion to use various plans to guide the operations of the SRD, and

Whereas the SRD Board has expressed concerns that the Poverty Reduction Plan received does not reflect the priorities, nor sets out actions that the SRD Board would support in terms of resources.

Accordingly, the CAO shall not permit actions that are set out in the Poverty Reduction Plan without providing to the Board.

• a motion for approval to move forward with an action set out in this plan; or
• The CAO's reasonable interpretation of how a proposed action under the plan align with the Boards stated strategic priorities and how the CAO proposes to action the recommendations; or
• A summary for Board approval of actions under the plan, together with any actions to be added that the CAO proposes to action.
   CARRIED
 
Sinnott/Dahl: COW 12/24

Whereas the CAO of the SRD directs the appropriate planning, resource allocation and operational control of the SRD;

Accordingly, the CAO shall not:

• bring forward a grant application without setting out how the proposed grant meets the stated strategic priorities of the Board;
• direct institutional planning that is not consistent with the mission and vision of the SRD
• allow grants to be applied for in the development of plans for the SRD without adequately addressing the expected outcomes of the plan, its impact on SRD resources, the use to which the plan could be made by the SRD or the public, and its future impact on the SRD.
   
 
Director Whalley left the meeting chambers.
 
A vote was held on the motion and it was …
   CARRIED
 
Director Whalley returned to the meeting chambers.
 
Director Rice left the meeting chambers.
 
Community Works (Gas Tax) Fund Allocation
 
Whalley/Mawhinney: COW 13/24

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Director Rice returned to the meeting chambers.
 
The Chief Financial Officer made a presentation regarding Community Works (Gas Tax) fund allocations. [Item]
 
A vote was held on the motion and it was …
   CARRIED
 
Mawhinney/Whalley: COW 14/24

THAT no changes be made to the Community Works (Gas Tax) Fund allocation formula at this time.
   
 
Following initial uncertainty over the results of the vote, the Chair polled the directors and declared the motion to be ….
   DEFEATED Directors Baker, Chapman, Dahl, Kerr, Lanyon and Sinnott opposed
 
Lanyon/Sinnott: COW 15/24

THAT a further report with options for allocating Community Works (Gas Tax) Fund be prepared for the Board's consideration.
   CARRIED Directors Lott, Mawhinney, Rice and Whalley opposed
 
RECESS
  
The Chair recessed the meeting at 12:36 p.m.
 
RECONVENE
  
The meeting reconvened at 1:06 p.m. with all members present.
 
Support Services Cost Allocation
 
Director Kerr left the meeting chambers.
 
Lott/Mawhinney: COW 16/24

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Director Kerr returned to the meeting chambers.
 
A vote was held on the motion and it was …
   CARRIED
 
Lott/Sinnott: COW 17/24

THAT a further report be prepared for the Board's consideration that investigates allocation options for Support Service costs.
   CARRIED
 
Next Meeting - Committee of the Whole
 
Whalley/Mawhinney: COW 18/24

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Dahl: COW 19/24

THAT the next meeting of the Committee of the Whole be scheduled for Wednesday, November 27, 2024.
   CARRIED
 
 
TERMINATION
  
Whalley/Dahl: COW 20/24

THAT the October 17, 2024 meeting of the Committee of the Whole be terminated.
   CARRIED
 
Time: 1:21 p.m.

Certified Correct:



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Chair


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Corporate Officer