Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, September 8, 2021 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members physically in attendance or participating electronically:
     
Chair:B. UngerVillage of Gold River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 M. BakerVillage of Sayward
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 C. EvansCity of Campbell River
 K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ADOPTION OF PUBLIC AGENDA
Leigh/Cornfield: SRD 760/21

THAT the agenda for September 8, 2021 regular meeting of the Board be adopted as presented.
 CARRIED
 
PETITIONS AND DELEGATIONS
Sayward Children's Hub
 
The Chair welcomed Alison Boucher, Ann Vansnick and Kim Tooners of the Sayward Children's Hub who made a presentation regarding the Sayward Children's Hub operation. [Item]
 
Director Adams joined the meeting.
 
The Chair thanked the presenters.
 
Leigh/Baker: SRD 761/21

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Whalley/Evans: SRD 762/21

THAT the minutes of the regular meeting of the Regional Board held on August 11, 2021 be adopted. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
Union of British Columbia Municipalities (UBCM) Conference
 
The Chair reminded directors of the UBCM Convention beginning next week and advised that the CAO was registered and would be set up in the Boardroom should any director want to sit in.
 
Fortis BC
 
The Chair advised that he received a package of socks from Fortis BC and would place a pair in each directors mailbox for pick up.
 
Union of British Columbia Municipalities (UBCM)
 
The Chair advised that Claire Moglove was elected by acclamation as 3rd Vice President of UBCM.
 
Leigh/Adams: SRD 763/21

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Whalley/Leigh: SRD 764/21

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on August 11, 2021 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Evans: SRD 765/21

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on August 11, 2021 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Development Variance Permit Application - DV 2D 21 (Kroot)
 
Leigh/Whalley: SRD 766/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 767/21

THAT development permit DV 2D 21 (Kroot) be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Development Variance Permit Application - DVP 1B 21 (Olmstead)
 
Anderson/Whalley: SRD 768/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Moglove: SRD 769/21

THAT the matter be deferred pending further information from the applicant.
 DEFEATED Directors Abram, Leigh and Whalley opposed
 
Anderson/Leigh: SRD 770/21

THAT development variance permit DV 1B 21 (Olmstead) be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 DEFEATED Directors Abram, Leigh and Whalley opposed
 
Kanish View Estates Covenant
 
Abram/Whalley: SRD 771/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 772/21

THAT a legal opinion on the Kanish View Estates property covenant regarding the ability for future subdivision be obtained.
 CARRIED
 
Fire Protection Service Proposal - Duncan Bay/Race Point/Gordon Bay
 
Whalley/Leigh: SRD 773/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Leigh: SRD 774/21

THAT a further report be prepared examine potential costs and other issues in relation to the proposal for the establishment of a fire protection service for the Duncan Bay, Race Point and Gordon Bay Road areas.
 CARRIED
 
Sayward Valley Fire Services Review
 
Whalley/Leigh: SRD 775/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Davis: SRD 776/21

THAT the September 8, 2021 correspondence from the Village of Sayward be received. [Item]
 CARRIED
 
Whalley/Davis: SRD 777/21

THAT the concept of a sub-regional service model for fire protection through the Regional District be investigated for the Village of Sayward and the Sayward Valley, following which

THAT a further report be prepared for the Board's consideration.
 CARRIED
 
Regional Fire Protection Service Feasibility Study
 
Whalley/Leigh: SRD 778/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Davis: SRD 779/21

THAT up to $40,000 be authorized to be spent from the Regional Feasibility Study Fund to evaluate the feasibility of a regional fire protection service.
 CARRIED Directors Abram, Anderson, Leigh and Whalley opposed
 
Municipal and Regional District Tax Program
 
Cornfield/Evans: SRD 780/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Moglove: SRD 781/21

THAT the Strathcona Regional District support the City of Campbell River's renewal application for the Municipal and Regional District tax (MRDT) program.
 CARRIED
 
Liquor Licenses - Structural Change Application
 
Leigh/Abram: SRD 782/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Anderson: SRD 783/21

THAT the Liquor and Cannabis Regulation Branch be advised in writing that the SRD Board supports the application to license an outdoor patio seating area at the Shoal Bay Lodge.
 CARRIED
 
North Island 9-1-1 Corporation - Shareholder Resolutions
 
Moglove/Evans: SRD 784/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Moglove/Leigh: SRD 785/21

THAT the Regional District consent to and adopt the shareholder resolutions as requested by the North Island 9-1-1 Corporation.
 CARRIED
 
Strathcona Gardens User Group Insurance
 
Anderson/Evans: SRD 786/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Evans: SRD 787/21

THAT the Regional District renew user group insurance coverage with All Sport Insurance Marketing LTD.
 CARRIED
 
Leigh/Adams: SRD 788/21

THAT the Regional District explore alternative options for facilitating access to liability insurance for users of the Strathcona Gardens.
 CARRIED
 
Proposed Financial Planning Timeline for 2022
 
Adams/Abram: SRD 789/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Abram: SRD 790/21

THAT the 2022 Financial Planning timeline attached to the report from the Chief Administrative Officer be approved.
 
 
Director Jules left the meeting.
 
Anderson/Abram: SRD 791/21

That 2 EASC meetings be added to the budget meeting schedule for substantive EASC budget discussions, which would both allow early and meaningful input to the budget which would allow substantive budget amendments, most notably for the purposes of the joint planning function.
 CARRIED
 
A vote was held on the motion as amended and it was
 CARRIED
 
Director Kerr joined the meeting.
 
Proposed Service Agreement - Laichwiltach Family Life Society
 
Leigh/Moglove: SRD 792/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Moglove: SRD 793/21

THAT the 2021-2025 Financial Plan be amended to reflect the receipt of $1,020,279 in grant funding from UBCM Strengthening Communities' Services Grant Program.
 CARRIED
 
Moglove/Kerr: SRD 794/21

THAT the draft service agreement for the COVID-19 Unsheltered Homelessness Response be finalized with the Laichwiltach Family Life Society as approved in the UBCM Grant Strengthening Communities Application, and

THAT the Chair and Corporate Officer be authorized to execute the final agreement on behalf of the Strathcona Regional District.
 CARRIED
 
Quarterly Report from B.C. Ombudsperson
 
Leigh/Moglove: SRD 795/21

THAT the report from Chief Administrative Officer be received. [Item]
 CARRIED
 
Public Hearings for Bylaws No. 385 (Wilson), 434 (Chan), 432 and 433 (Quadra Links)
 
Abram/Leigh: SRD 796/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 797/21

THAT any date for a public hearing be set for a date after the BC Vaccine Card program is implemented.
 CARRIED Director Anderson opposed
 
Request for Financial Assistance - Royal Canadian Legion (Sayward Branch)
 
Whalley/Leigh: SRD 798/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Leigh: SRD 799/21

THAT the Board approve a grant for the Royal Canadian Legion - Sayward Branch in the amount of $1,000 to assist with the 2021 Secret Santa program to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
BYLAWS
Bylaw No. 429 - Regional Broadband Borrowing
 
Whalley/Baker: SRD 800/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 801/21

THAT Bylaw No. 429, being Regional Broadband Infrastructure Loan Authorization Bylaw 2018, Amendment No.1, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 441 - Salmon Brewster Trail Funding
 
Whalley/Leigh: SRD 802/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Leigh: SRD 803/21

THAT Bylaw No. 441, being Salmon Brewster Trail Development Funding Agreement Authorization Bylaw 2021, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 442 - Permissive Tax Exemption (Surge Narrows Community Association)
 
Abram/Leigh: SRD 804/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Abram: SRD 805/21

THAT Bylaw No. 442, being a bylaw to provide an exemption from taxation for specified real property located on Read Island, be now introduced and read a first time.
 CARRIED
 
Leigh/Abram: SRD 806/21

THAT the rules be suspended and Bylaw No. 442 be given second and third readings.
 CARRIED
 
Abram/Leigh: SRD 807/21

THAT Bylaw No. 442, being Surge Narrows Community Association Property Tax Exemption Bylaw 2022, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 443 - Permissive Tax Exemption (Royal Canadian Legion)
 
Abram/Leigh: SRD 808/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 809/21

THAT Bylaw No. 443, being a bylaw to provide an exemption from taxation for specified real property located on Quadra Island, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 810/21

THAT the rules be suspended and Bylaw No. 443 be given second and third readings.
 CARRIED
 
Abram/Davis: SRD 811/21

THAT Bylaw No. 443, being Royal Canadian Legion Property Tax Exemption Bylaw 2022, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 444 - Electronic Participation in Meetings
 
Whalley/Abram: SRD 812/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 813/21

THAT Bylaw No. 444, being a bylaw to amend the procedures applicable to meetings of the Regional Board and its committees, be now introduced and read a first time.
 CARRIED
 
Whalley/Abram: SRD 814/21

THAT the rules be suspended and Bylaw No. 444 be given second and third readings.
 CARRIED
 
Whalley/Abram: SRD 815/21

THAT Bylaw No. 444, being Regional Board Procedure Bylaw 2011, Amendment No. 9, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Legislative Reform Initiative
 
Leigh/Whalley: SRD 816/21

THAT the August 24, 2021 correspondence from Regional District of Nanaimo regarding the Legislative Reform Initiative be received. [Item]
 CARRIED
 
Abram/Moglove: SRD 817/21

That the Board endorse the legislative reform initiative with the goal of interjurisdictional collaboration and consensus among participating Regional Districts and the Province for the purpose of modernizing Regional District provisions of the Local Government Act.
 
 
Anderson/Cornfield: SRD 818/21

THAT the matter deferred for one month.
 DEFEATED Directors Adams, Abram, Davis, Evans, Kerr, Moglove, Unger and Whalley opposed
 
A vote was held on the pending motion and it was
 CARRIED Director Cornfield opposed
 
Vaccination Passports
 
Whalley/Anderson: SRD 819/21

THAT the August 27, 2021 correspondence from the Ministry of Municipal Affairs regarding proof of COVID-19 vaccination be received. [Item]
 CARRIED
 
Community Works Fund - Gas Tax
 
Whalley/Moglove: SRD 820/21

THAT the August 11, 2021 correspondence from the Union of BC Municipalities regarding Community Works Fund payments for 2021-2022 be received. [Item]
 CARRIED
 
MEMBERS' REPORTS
Code Red for Climate Change
 
Leigh/Abram: SRD 821/21

THAT the August 10, 2021 report from Director Abram regarding climate change be received. [Item]
 CARRIED
 
Marine Plan Partnership (MaPP) Newsletter
 
Abram/Whalley: SRD 822/21

THAT the August 11, 2021 report from Director Abram regarding the recent MaPP newsletter be received. [Item]
 CARRIED
 
 
 
 
CLOSED SESSION
Leigh/Evans: SRD 823/21

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 824/21

THAT a closed meeting be held immediately following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(c), (e), (f), (g), (n), (o), and 90(2)(b) of the Community Charter.
 CARRIED
 
TERMINATION
Whalley/Leigh: SRD 825/21

THAT the September 8, 2021 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:38 p.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer