Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, May 8, 2019 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. EvansCity of Campbell River
 for C. Cornfiled


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Leigh requested that an item under Notice of Motion entitled "Vancouver Island Regional Library" be added to the agenda.
 
The Chair requested that an item under Notice of Motion entitled "Strategic Planning Session" be added to the agenda.
 
Leigh/Abram: SRD 459/19

THAT the agenda for May 8, 2019 regular meeting of the Board be adopted as amended.
 CARRIED
 
PETITIONS AND DELEGATIONS
Agricultural Land Reserve Application (Fear)
 
The Chair advised that a late delegation request had been received from Ken Fear who has asked to speak to the Board regarding his application to exclude land from an agricultural land reserve.
 
Moglove/Kerr: SRD 460/19

THAT Ken Fear be permitted to address the Board as a late delegation regarding his application to the Agricultural Land Reserve.
 CARRIED
 
The Chair welcomed Ken Fear who made a verbal presentation regarding Agricultural land Reserve Exclusion Application (ALR 1A 19 - Fear).
 
Director Adams arrived at the meeting.
 
The presentation continued.
 
The Chair thanked the presenter.
 
Evans/Davis: SRD 461/19

THAT the presenation and handouts be received. [Item]
 CARRIED
 
 
 
 
NOTICES OF MOTION
Vancouver Island Regional Library
 
(Director Leigh) "WHEREAS libraries in British Columbia are largely financed by levies paid by local governments.

AND WHEREAS libraries in British Columbia provide open and equal public access to vital resources, including the internet, public computers, digital library tools and in-person service from expert staff to equalize the opportunity for all BC’ers to knowledge and information and to increase literacy and present informative programs including First Nations programs and material which advance understanding and reconciliation;

AND WHEREAS BC public libraries are delivering their excellent services in an environment where Provincial library funding has remained virtually stagnant for the past 30 years;

THEREFORE BE IT RESOLVED that the BC Government give urgent attention to BC Public Libraries in this year’s Budget and consider moving the library portfolio to a more appropriate Ministry so that BC Libraries’ needs can be duly supported."
 
Strategic Priorities Session
 
(Director Unger) "THAT the Strategic Planning Session scheduled for June 13, 2019 be closed to the public pursuant to Sec 90(1)k of the Community Charter, [discussion regarding services that are at a preliminary stage]."
 
CHAIR'S REPORT
Building Renovation
 
The Chair expressed her thanks to staff for their patience and inconvenience during the construction and thanked contractors for working expediously to complete this project.

The Chair advised that the Chief Administrative Officer along with herself had a meeting with Brad Piercy, MNP, regarding issues they are encountering as tenants during the renovations.
 
Comox Valley Regional District - Oyster Bay Water
 
The Chair advised that conversations are ongoing with the Comox Valley Regional District regarding a Memorandum of Understand for a Right-of-Way to construct a new well in the Oyster River Nature Park.
 
Strathcona Regional District Card
 
The Chair advised that a Strathcona Regional District card has been developed with a photo from Bob Lanson, Photographer, of Doogie Dowler Mountain and Quadra Island taken from the BC Ferries route out of Campbell River. This is the card that the Regional District will use for the congratulations message for First Nations elections and to the City of Powell River and quathet Regional District for hosting the AVICC convention. [Item]
 
Leigh/Kerr: SRD 462/19

THAT the verbal report be received.
 CARRIED
 
ADOPTION OF MINUTES
Director Leigh requested that the minutes be amended to include her as an attendee at the AVICC Convention under the Chair's Report.
 
MacDonald/Kerr: SRD 463/19

THAT the minutes of the regular meeting of the Regional Board held on April 25, 2019 be adopted as amended. [Item]
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
First Nations Relations Committee
 
Colborne/MacDonald: SRD 464/19

THAT the minutes of the regular meeting of the First Nations Relations Committee held on April 25, 2019 be received. [Item]
 CARRIED
 
Municipal Services Committee
 
Unger/Kerr: SRD 465/19

THAT the minutes of the regular meeting of the Municipal Services Committee held on April 25, 2019 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Agricultural Land Reserve Exclusion (ALR 1A 19 - Fear)
 
Colborne/Unger: SRD 466/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Kerr: SRD 467/19

THAT agricultural land reserve application ALR 1A 19 (Fear) be authorized to proceed to the Agricultural Land Commission for the exclusion from the ALR of lands known as Lot 1, District Lot 130, Sayward District, Plan VIP36418 as indicated on the proposed plan attached to the staff report dated April 25, 2019.
 
 
Director Colborne left the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED
 
Whalley/MacDonald: SRD 468/19

THAT the Board recommend that, should application ALR 1A 19 be approved by the Agricultural Land Commission, the applicant be required to submit an ALR inclusion application to include for the adjacent 3.2 hectare property legally described as Lot 1, Plan VIP57959, District Lot 130, Sayward Land District into the agricultural land reserve.
 CARRIED
 
Director Colborne returned to the meeting chambers.
 
2018 Financial Statements and Audit Findings Report
 
Whalley/Leigh: SRD 469/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Cory Vanderhorst, CPA, CA, representing the audit firm of MNP LLP, and Myriah Foorte, Chief Financial Officer made a presentation regarding the Audit Findings Report of the 2018 Financial Statements. [Item]
 
A vote was held on the pending motion and it was …
 CARRIED
 
Colborne/Unger: SRD 470/19

THAT the presentations be received.
 CARRIED
 
Moglove/Anderson: SRD 471/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of s.90(1)(d) of the Community Charter [security of property], and

THAT Cory Vanderhorst of MNP LLP, be authorized to attend the closed session pursuant to s.91(2) of the Community Charter, and

THAT all staff be excused from the meeting chambers, and further

THAT the Board reconvene in public immediately following the closed session.
 CARRIED Directors Abram, Davis, MacDonald and Whalley opposed
 
RECONVENE
The meeting reconvened in public at 1:53 p.m.
 
2018 Financial Statements and Audit Findings Report (Cont.)
 
Whalley/Colborne: SRD 472/19

THAT the Strathcona Regional District’s Audited Consolidated Financial Statements for the year ended December 31, 2018 be approved.
 CARRIED
 
Fire Protection Contract - Village of Sayward
 
Whalley/Leigh: SRD 473/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/MacDonald: SRD 474/19

THAT the Chair and Corporate Officer be authorized to execute the modification agreement for the provision of fire protection services with the Village of Sayward subject to the extension being limited to 6 months..
 CARRIED
 
Alberni-Clayoquot Regional District and Tla'amin Nation Presentation
 
Abram/Leigh: SRD 475/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 476/19

THAT John Jack, Chair, Alberni-Clayoquot Regional District and Chief Clint Williams, Tla’amin Nation be invited to attend a future meeting of the Board.
 CARRIED
 
Attendance at Treaty Negotiations
 
Evans/Abram: SRD 477/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Kerr: SRD 478/19

THAT a letter be written to the Ministry of Indigenous Relations and Reconciliation Treaty Negotiation Committee to request an explanation regarding the lack of invitation for Strathcona Regional District representatives to attend treaty table negotiations.
 CARRIED
 
FIPPA Administration
 
Abram/Unger: SRD 479/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Colborne: SRD 480/19

THAT a further report be prepared for the Board’s consideration to examine costs and potential administrative efficiencies for the FIPPA program.
 CARRIED
 
Policy CP-022 Processing of Service Initiatives
 
Colborne/MacDonald: SRD 481/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
MacDonald/Colborne: SRD 482/19

THAT Policy CP-022 [Processing of Service Initiatives] be approved.
 
 
Whalley/Leigh: SRD 483/19

THAT the matter be deferred to staff for a further report to address issues identified by the Electoral Area directors.
 CARRIED
 
Home Away From Home - Adult Lodge
 
Colborne/Evans: SRD 484/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
The Chief Financial Officer and Senior Manager Strategic Initiatives made a presentation regarding the Home Away from Home initiative. [Item]
 
Director Moglove declared a conflict of interest and left the meeting chambers.
 
Anderson/Colborne: SRD 485/19

THAT a further report and draft service establishment bylaw for the purpose of supporting the adult lodge portion of the Home Away from Home project, be prepared for consideration by the Board.
 CARRIED Directors Adams, Abram, Evans, Leigh and Unger opposed
 
Evans/Adams: SRD 486/19

THAT a capital and operating feasibility study be provided to the Board prior to the Board requisitioning money for the bylaw.
 CARRIED Directors Anderson, Colborne, Davis and Kerr opposed
 
BYLAWS
Bylaw No. 350 - Revenue Anticipation Borrowing
 
Leigh/Unger: SRD 487/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Moglove returned to the meeting chambers.
 
A vote was held on the motion and it was …
 CARRIED
 
Leigh/Colborne: SRD 488/19

THAT Bylaw No. 350, being a bylaw to authorize the borrowing of funds in anticipation of receiving revenue, be now introduced and read a first time.
 CARRIED
 
Leigh/Colborne: SRD 489/19

THAT the rules be suspended and Bylaw No. 350 be given second and third readings.
 CARRIED
 
Evans/Colborne: SRD 490/19

THAT Bylaw No. 350, being Revenue Anticipation Boprrowing Authorization Bylaw 2019, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Director Anderson recused herself from the meeting chambers.
 
Petition for Disqualification
 
Colborne/Unger: SRD 491/19

THAT the April 30, 2019 correspondence from Roy Hales regarding the petition for disqualification of Director Anderson be received. [Item]
 CARRIED
 
Director Anderson returned to the meeting chambers.
 
Snowden Demonstration Forest
 
Leigh/Adams: SRD 492/19

THAT the April 23, 2019 correspondence from the Hon. Doug Donaldson, Minister of Forests, Lands, Natural Resource Operations and Rural Development, regarding the Snowden Demonstration Forest be received. [Item]
 CARRIED
 
Single-Use Plastics Ban
 
Colborne/Unger: SRD 493/19

THAT the May 3, 2019 correspondence from the Comox Valley Regional District regarding single-use plastic bags be received. [Item]
 CARRIED
 
Expanded High-Speed Internet
 
Abram/Colborne: SRD 494/19

THAT the April 26, 2019 news release from CivicInfo BC regarding expanded high-speed internet for rural BC be received. [Item]
 CARRIED
 
MEMBERS' REPORTS
Marine Plan Partnership (MaPP)
 
Abram/Colborne: SRD 495/19

THAT the April 24, 2019 report from Director Abram regarding the Marine Plan Partnership for the north Pacific coast be received. [Item]
 CARRIED
 
 
 
 
CLOSED SESSION
Leigh/Colborne: SRD 496/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Evans: SRD 497/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (g), (i), (j), (n) and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 4:07 p.m.
 
TERMINATION
Kerr/Adams: SRD 509/19

THAT the May 8, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 4:07 p.m.

Certified Correct:



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Chair



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Corporate Officer