Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, May 24, 2018 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 L. SamsonCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:M. WrightCity of Campbell River
 for R. Kerr


          
 
 
ADOPTION OF PUBLIC AGENDA
Unger/Whalley: SRD 384/18

THAT the agenda for May 24, 2018 regular meeting of the Board be adopted as presented.
 
 
Director MacDonald requested that an item of New Business be added to the agenda.
 
A vote was held on the motion as amended and it was ….
 CARRIED
 
 
ADOPTION OF MINUTES
Colborne/Cornfield: SRD 385/18

THAT the minutes of the regular meeting of the Regional Board held on May 9, 2018 be adopted. [Item]
 CARRIED
 
 
 
CHAIR'S REPORT
Committee of the Whole
 
The Chair thanked the members of the Committee of the Whole for their attendance at the May 23, 2018 meeting.
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Whalley: SRD 386/18

THAT the draft minutes of the meeting of the Electoral Areas Services Committee held on May 9, 2018 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Colborne/Cornfield: SRD 387/18

THAT the draft minutes of the meeting of the Strathcona Gardens Commission held on May 9, 2018 be received. [Item]
 CARRIED
 
Advisory Planning Commission (Electoral Area B)
 
Anderson/Abram: SRD 388/18

THAT the following minutes of the Electoral Area B Advisory Planning Commission be received:

- November 29, 2017; and [Item]
 CARRIED
 
- April 25, 2018 [Item]
 
Advisory Planning Commission (Electoral Area D)
 
Leigh/Cornfield: SRD 389/18

THAT the following minutes of the Electoral Area D Advisory Planning Commission be received:

- March 5, 2018; and [Item]
 CARRIED
 
- April 9, 2018 [Item]
 
STAFF REPORTS
Environmentally Sensitive Area Development Permit ( DP 1D 18 / DP 2D 18 – MacVeigh)
 
Leigh/Whalley: SRD 390/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Anderson: SRD 391/18

THAT environmentally sensitive area development permits DP 1D 18 and DP 2D 18 (MacVeigh) be approved, and

THAT the Corporate Officer be authorized to execute the permits.
 CARRIED
 
Review of Building Regulation and Ticketing Bylaws
 
Colborne/Unger: SRD 392/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Anderson: SRD 393/18

THAT Bylaw No. 158, a Bylaw to Establish Building Regulations and Provide for the Administration of the Provincial Building Code, be reviewed by staff and a report prepared for consideration by the electoral services committee, prior to presenting it to the Board for consideration.
 
 
Adams/Unger: SRD 392/18

THAT the motion be tabled
 CARRIED
 
Anderson/Cornfield: SRD 393/18

THAT Bylaw No. 119, a Bylaw to Adopt a Ticket Information System for Bylaw Offences, be reviewed by staff and a report prepared for consideration by the electoral services committee, prior to presenting it to the Board for consideration.
 CARRIED
 
The tabled motion was lifted from the table.
 
Abram/Anderson: SRD 394/18

THAT the motion be amended by adding "in the areas that currently have building inspection" after the words Provincial Building Code.
 CARRIED
 
A vote was held on the amended motion and it was ….
 CARRIED
 
Board Meeting Schedule Policy
 
Colborne/Unger: SRD 395/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Colborne: SRD 396/18

THAT a policy be prepared regarding the scheduling of Board meetings on special days of recognition.
 CARRIED
 
Voting on Procedural Motions
 
Abram/Whalley: SRD 397/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Sayward Valley Firehall Repairs - Award of Contract
 
Whalley/Colborne: SRD 398/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Adams: SRD 399/18

THAT the contract for repairs to the Sayward Valley firehall be awarded to D. Borgfjord Contracting Ltd. in accordance with its May 4, 2018 quotation, and

THAT the Chair and Corporate Officer be authorized to execute the contract on behalf of the Regional District.
 CARRIED
 
Fire Protection Contract - Village of Sayward
 
Whalley/Wright: SRD 400/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
MacDonald/Whalley: SRD 401/18

THAT the Chair and Corporate Officer be authorized to execute the modification agreement for the provision of fire protection services with the Village of Sayward.
 CARRIED
 
Amateur Radio Repeater - Quadra Island
 
Abram/Cornfield: SRD 402/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Unger: SRD 403/18

THAT the Regional District proceed with the installation of a radio repeater on Quadra Island for the Strathcona Emergency Program, and

THAT the 2018-2022 Financial Plan be amended accordingly.
 CARRIED
 
Letter of Support - Community Action Team (Overdose Response)
 
Wright/Leigh: SRD 404/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Wright/Colborne: SRD 405/18

THAT a letter of support from Strathcona Regional District be prepared and provided to Tara Fitzgerald, director special projects for mental health and substance abuse use (opioid response) at Island Health, for inclusion in a grant application by the local Community Action Team.
 CARRIED
 
Director Compensation Review
 
Colborne/MacDonald: SRD 406/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Electoral Area Director Remuneration
 
Leigh/Whalley: SRD 407/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 408/18

THAT a bylaw be prepared for the review process for consideration by Electoral Area Directors.
 CARRIED Directors Anderson, Cornfield and Samson opposed
 
Establishment of Nuisance Control Service - Cortes Island
 
Anderson/Cornfield: SRD 409/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 410/18

THAT a bylaw to establish a nuisance control service for Cortes Island that focuses on unsightly premises and air emissions be prepared for the Board's consideration.
 CARRIED
 
Northern Area D Water Service - Improvement Options
 
Leigh/MacDonald: SRD 411/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED Director Leigh opposed
 
Cornfield/Colborne: SRD 412/18

THAT a system audit be completed to ensure that the provisions of Bylaw No. 2838 are enforced by billing all dwellings (primary and secondary dwellings) for use of the service and metering all properties with non-residential land uses.
 CARRIED Director Leigh opposed
 
Cornfield/Leigh: SRD 413/18

THAT a report on options for universal metering including information on grant funding opportunities be prepared for consideration by the Electoral Areas Services Committee.
 CARRIED
 
Leigh/Wright: SRD 414/18

THAT after the results of summer 2018 water conservation efforts are known, a water demand management strategy be developed and presented to the Electoral Areas Services Committee along with options for 2019 water rates.
 
 
Adams/Wright: SRD 415/18

THAT the motion be amended by adding the words "for consideration to implement at the earliest convenience along with options" after the words Electoral Areas Services Committee.
 CARRIED Director Leigh opposed
 
A vote was held on the amended motion and it was ….
 CARRIED
 
Wright/Unger: SRD 416/18

THAT a capital improvement and renewal plan for the Area D water service be completed in 2018 to be incorporated in the 2019-2023 Financial Plan.
 CARRIED Director Leigh opposed
 
Cornfield/Wright: SRD 417/18

THAT amendments to Bylaw No. 2838, being Electoral Area D Water Regulation, Fees and Charges Bylaw 2005, that generally reflect the changes proposed in the May 2, 2018 report from the Chief Administrative Officer be prepared in draft form and returned for further consideration by the Board.
 CARRIED Director Leigh opposed
 
Area D Water System Rates 2018
 
Cornfield/Unger: SRD 418/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Staff made a presentation regarding the Area D water system rates. [Item]
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Director Cornfield returned to the meeting chambers.
 
Samson/Wright: SRD 419/18

THAT Bylaw No. 2838, being Electoral Area D Water Regulation, Fees and Charges Bylaw 2005, be updated to reflect the rate increases identified in the May 3, 2018 report from the Chief Administrative Officer.
 CARRIED Directors Leigh, MacDonald and Whalley opposed
 
Corporate Office Capital Financing
 
Colborne/Cornfield: SRD 420/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Wright: SRD 421/18

THAT a security issuing bylaw to cover the anticipated costs of the corporate office purchase and reconfiguration project be prepared for the Board's consideration.
 CARRIED
 
Strathcona Gardens - Arena #2 Lighting Upgrade
 
Adams/Leigh: SRD 422/18

THAT the report from the Chief Administrative Officer be received, [Item]
 CARRIED
 
Adams/Wright: SRD 423/18

THAT the contract for the Arena #2 Lighting Upgrade project (RFP-05-18) be awarded to S2 Innovate Products Group Ltd. in the amount of $46,128.68 (taxes extra), and

THAT the financial plan be amended accordingly.
 CARRIED
 
Climate Action Revenue Incentive Program (CARIP)
 
Whalley/Abram: SRD 424/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Request for Financial Assistance - Quadra Feral Cat Group
 
Abram/Wright: SRD 425/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/MacDonald: SRD 426/18

THAT the Board approve a grant in aid for the Quadra Feral Cat Group in the amount of $1,500 to assist with the costs associated with controlling the unwanted cat population on Quadra Island to be paid from the Electoral Area C grant in aid budget.
 CARRIED
 
Director Cornfield left the meeting chambers.
 
BYLAWS
Bylaws No. 297 and 298 - OCP Amendment and Rezoning - Mallis (CP 1C 18 / RZ 1C 18)
 
Abram/Colborne: SRD 427/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Colborne: SRD 428/18

THAT a public hearing to consider Bylaws No. 297 and 298 be authorized to be held on Wednesday, June 20, 2018 immediately following the public hearing on Bylaws 305 and 306 at the Quadra Island Community Centre located at 970 West Road, Quadra Island, BC., and

THAT the hearing be delegated to the 4 electoral area directors with Director Abram and Director Leigh designated as the Chair and Vice Chair respectively for the public hearing.
 
 
Director Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Bylaws No. 303 and 304 - OCP Amendment and Rezoning - Swanson (CP 2C 18 / RZ 2C 18)
 
Abram/Wright: SRD 429/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 430/18

THAT a public hearing to consider Bylaws No. 303 and 304 be authorized to be held at 7:00 p.m. on Wednesday, June 20, 2018 at the Quadra Island Community Centre located at 970 West Road, Quadra Island, BC., and

THAT the hearing be delegated to the electoral area directors with Director Abram and Director Leigh designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaws No. 305 and 306 - OCP Amendment and Rezoning - Quadra Links Ltd. (CP 3C 18 / RZ 3C 18)
 
Anderson/Cornfield: SRD 431/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 432/18

THAT Bylaw No. 305 be given second reading.
 CARRIED
 
Anderson/Abram: SRD 433/18

THAT Bylaw No. 306 be given second reading.
 CARRIED
 
Abram/Whalley: SRD 434/18

THAT a public hearing to consider Bylaws No. 305 and 306 be authorized to be held at 7:00 p.m. on Tuesday, June 19, 2018 at the Quadra Island Community Centre located at 970 West Road, Quadra Island, BC., and

THAT the hearing be delegated to Directors Abram, Anderson and Leigh with Director Abram and Director Leigh designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaws No. 311 and 312 - Cortes Island Seniors Society (CP 2B 18 / RZ 2B 18)
 
Anderson/Whalley: SRD 435/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 436/18

THAT the agency referral list and the First Nations’ consultation process as outlined in the staff report dated April 3, 2018 for application (CP 2B 18/ RZ 2B 18 – Cortes Island Seniors Society) be approved.
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Bylaw No. 313 - Sayward Valley Solid Waste Collection Rates & Regulation
 
Whalley/MacDonald: SRD 437/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/MacDonald: SRD 438/18

THAT Bylaw No. 313, being a bylaw to regulate the use of the Sayward Valley solid waste collection system and to provide for the imposition of rates, be now introduced and read a first time.
 CARRIED
 
Whalley/MacDonald: SRD 439/18

THAT the rules be suspended and Bylaw No. 313 be given second and third readings.
 CARRIED
 
Whalley/MacDonald: SRD 440/18

THAT Bylaw No. 313, being Sayward Valley Solid Waste Collection Rates and Regulations Bylaw 2018, be reconsidered, finally passed and adopted.
 
 
Director Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Bylaw No. 314 - Strathcona Gardens Fees and Charges Amendment
 
Adams/Unger: SRD 441/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Wright: SRD 442/18

THAT Bylaw No. 314, being a bylaw to amend the rates charged for use of the Strathcona Gardens recreation complex, be now introduced and read a first time.
 CARRIED
 
Adams/Wright: SRD 443/18

THAT the rules be suspended and Bylaw No. 314 be given second and third readings.
 CARRIED
 
Adams/Wright: SRD 444/18

THAT Bylaw No. 314, being Strathcona Gardens Recreation Complex Fees and Charges Bylaw 2018, Amendment No. 2, be reconsidered, finally passed and adopted.
 CARRIED
 
Director Anderson left the meeting chambers.
 
CORRESPONDENCE
Technology and Innovation Funding
 
Cornfield/Whalley: SRD 445/18

THAT the May 9, 2018 news release from the Island Coastal Economic Trust (ICET) regarding the Provincial investment in the ICET for technology and innovation be received. [Item]
 CARRIED
 
Election Process for Electoral Area D
 
Samson/Unger: SRD 446/18

THAT the May 17, 2018 correspondence from the Area D Residents and Ratepayers Association regarding the election process for Electoral Area D be received. [Item]
 CARRIED
 
Samson/Cornfield: SRD 447/18

THAT the correspondence be referred to staff for a report to:

(1) ensure we are in compliance with the provincial election act, and
(2) address the concerns outlined in the correspondence and to make any recommendation to this Board, and

THAT the report to be brought back to the Board at the July 18 meeting or sooner.
 CARRIED Director Leigh opposed
 
MEMBERS' REPORTS
Municipal Finance Authority
 
MacDonald/Unger: SRD 448/18

THAT the May 10, 2018 report from Director Adams regarding the Municipal Finance report for the period January 2017 to April 2018 be received. [Item]
 CARRIED
 
Integrated Oceans Advisory Committee (MPA) Report
 
Abram/Cornfield: SRD 449/18

THAT the May 14, 2018 report from Director Abram regarding the Integrated Oceans Advisory Committee (MPA) report be received. [Item]
 CARRIED
 
 
NEW BUSINESS
Association of Vancouver Island and Coastal Communities (AVICC)
 
Director MacDonald provided a notice of motion as follows: 'THAT the Strathcona Regional District withdraw it's membership from the Association of Vancouver Island and Coastal Communities (AVICC)'.
 
Northern Area D Water
 
Director Leigh provided a notice of motion as follows: 'THAT staff be directed to investigate a Property Tax and Water Credit Program for low income seniors and persons with disabilities who cannot afford the charges for water services being imposed by both the Bulk Water Charge (utility bill) and the converted assessed tax for water supply within the Northern Area D Water Service Area'.
 
 
 
TERMINATION
Whalley/Wright: SRD 450/18

THAT the May 24, 2018 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:02 p.m.

Certified Correct:



________________________________
Chair



________________________________
Corporate Officer