Printer Version REGIONAL DISTRICT BOARD

Minutes of the meeting of the inaugural meeting of the Regional Board held on Wednesday, November 4, 2020 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Corporate Officer called the meeting to order at 12:34 p.m. with the folloiwng members physically in attendance or participating electronically:
     
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 M. BabchukCity of Campbell River
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. DowCortes Island (Electoral Area B)
 for N. Anderson


          
 
 
ELECTION OF CHAIR
The Corporate Officer called for nominations for the position of Chair. [Item]
 
Director Abram nominated Director Unger. Director Unger accepted the nomination with thanks.
 
The Corporate Officer called a second and third time for nominations and there were none.
 
Director Unger was declared elected by acclamation to the position of Chair.
 
ELECTION OF VICE CHAIR
The Corporate Officer called for nominations for the position of Vice Chair. [Item]
 
Director Whalley nominated Director Abram. Director Abram accepted the nomination with thanks.
 
Director Kirschner joined the meeting.
Director Colborne joined the meeting.
Director Kerr joined the meeting.
 
Director Babchuk nominated Director Moglove. Director Moglove accepted the nomination with thanks.
 
The Corporate Officer called a second and third time for nominations and there were none. Each nominee then spoke briefly about their candidacy, following which an electronic vote by secret ballot was held.
 
Following the submission and counting of the ballots Director Moglove was declared elected to the position of Vice Chair.
 
ADOPTION OF PUBLIC AGENDA
Colborne/Davis: SRD 830/20

THAT the agenda for November 4, 2020 regular meeting of the Board be adopted as presented.
 
 
Leigh/Adams: SRD 831/20

THAT the agenda be amended to add an item of New Business entitled "Request for Financial Assistance - Ocean Grove Parent Advisory Council".
 CARRIED
 
Dow/Moglove: SRD 832/20

THAT the agenda be amended to add an item of New Business entitled "Indigenous Housing and Wellness Coalition Request for Dialogue".
 
 
With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
A vote was held on the amended motion and it was ….
 CARRIED
 
NOTICE OF MOTION
Indigenous Housing and Wellness Coalition Request for Dialogue
 
Alternate Director Dow gave a notice of motion for the next meeting as follows: "THAT the correspondence from the Indigenous Housing and Wellness Coalition regarding a request for dialogue be considered."
 
 
ADOPTION OF MINUTES
Leigh/Kerr: SRD 833/20

THAT the minutes of the regular meeting of the
Regional Board held on October 21, 2020 be
adopted. [Item]
 CARRIED
 
 
 
CHAIR'S REPORT
Election of Regional Board Chair
 
The Chair thanked the Directors for supporting him in his newly elected role of Regional Board Chair.
 
MLA Elect
 
The Chair congratulated Director Babchuk on her recent victory in becoming the MLA Elect for the North Island.
 
Strathcona Regional District New Services
 
The Chair expressed his excitement regarding the upcoming ReCreate, Home Away from Home, Connected Coast projects and the Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations formally joining the Regional Board.
 
Leigh/Cornfield: SRD 834/20

THAT the Chair's report be received.
 CARRIED
 
COMMITTEE CHAIR REPORTS
First Nations Relations Committee
 
Davis/Whalley: SRD 835/20

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on October 21, 2020 be received. [Item]
 CARRIED
 
STAFF REPORTS
Agricultural Land Reserve Application (Bantam Mills (1980) Ltd)
 
Whalley/Leigh: SRD 836/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Cornfield: SRD 837/20

THAT agricultural land reserve application ALR 2D 20 (Bantam Mills (1980) Ltd.) be authorized to proceed to the Agricultural Land Commission for consideration of the proposed non-farm use of Lots 13 & 14, Sections 28 and 33, Township 4, Comox District, Plan EPP5703 as indicated on the sketch attached to the staff report dated October 27, 2020, and

THAT approval of the proposal only be granted where the ALC determines that the proposal will not negatively impact the agricultural potential of the subject properties.
 CARRIED
 
Board Meeting Calendar for 2021
 
Adams/Moglove: SRD 838/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Abram: SRD 839/20

THAT the proposed 2021 schedule of meetings for the Strathcona Regional District Board as outlined in the October 23, 2020 report from the Chief Administrative Officer be approved.
 CARRIED
 
Tsunami Mapping Project - Funding Opportunity
 
Whalley/Babchuk: SRD 840/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Babchuk: SRD 841/20

THAT the Chair and Corporate Officer be authorized to execute the Memorandum of Understanding with Jessica Lake regarding the Northwest Vancouver Island Tsunami Mapping Study.
 CARRIED Directors Cornfield and Kerr opposed
 
Shelter Point Network Link - Area D Water Service
 
Leigh/Adams: SRD 842/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Babchuk: SRD 843/20

THAT the 2020-2024 financial plan be amended to reflect an expenditure of up to $60,000 of Community Works Funds for the Regional District’s share of costs for the completion of the 200 mm watermain link between Mitlenatch Road and Wavecrest Road, and

THAT the Chair and Corporate Officer be authorized to execute the contract on behalf of the Regional District.
 CARRIED
 
KCFN First Nations Relations - Resource Materials
 
Babchuk/Abram: SRD 844/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Agenda Software - Options and Alternatives
 
Babchuk/Dow: SRD 845/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
2020 Preliminary Surplus Report - Corporate & Regional Services
 
Leigh/Babchuk: SRD 846/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Appointments to Vancouver Island Regional Library Board
 
Kerr/Leigh: SRD 847/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Cornfield: SRD 848/20

THAT Director Leigh be appointed as the Regional District's representative to the Vancouver Island Regional Library Board and that Director Whalley be appointed as the alternate representative.
 CARRIED
 
BYLAWS
Bylaws No. 379 & 380 – OCP Amendment and Rezoning (CP 1B 19/RZ 1B 19 – Cortes Island Seniors Society)
 
Kerr/Dow: SRD 849/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Dow/Babchuk: SRD 850/20

THAT the report on the public hearing for Bylaws Nos. 379 & 380, together with all supporting documentation, be received. [Item]
 
 
The Corporate Services Manager advised and read aloud a letter from Island Health that was received in January 2020 but omitted from the public hearing records. [Item]
 
Leigh/Abram: SRD 851/20

THAT the matter be deferred to the November 18, 2020 Board meeting so Directors can review the submission that was omitted.
  Directors Adams, Babchuk, Cornfield, Moglove, Unger and Alternate Director Dow opposed
 
Dow/Adams: SRD 852/20

THAT Bylaw No. 379 be given third reading.
 CARRIED Director Leigh opposed
 
Dow/Babchuk: SRD 853/20

THAT Bylaw No. 379, being Cortes Island Official Community Plan Bylaw 2012, Amendment No. 2, be now reconsidered, finally passed and adopted.
 CARRIED Director Leigh opposed
 
Dow/Babchuk: SRD 854/20

THAT Bylaw No. 380 be given third reading.
 CARRIED Director Leigh opposed
 
Dow/Babchuk: SRD 855/20

THAT Bylaw No. 380, being Electoral Area “I” (Cortes Island) Zoning Bylaw 2002, Amendment No. 30, be now reconsidered, finally passed and adopted.
 CARRIED Director Leigh opposed
 
Bylaw No. 407 - Oyster River Nature Park Right of Way
 
Leigh/Adams: SRD 856/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Adams: SRD 857/20

THAT Bylaw No. 407, being a bylaw to authorize entering into a right of way agreement for a portion of the Oyster River Nature Park, be now introduced and read a first time.
 CARRIED
 
Leigh/Adams: SRD 858/20

THAT the rules be suspended and Bylaw No. 407 be given second and third readings.
 CARRIED Director Cornfield opposed
 
Leigh/Adams: SRD 859/20

THAT Bylaw No. 407 be returned to the Board for consideration of adoption following the public notification process.
 CARRIED Director Cornfield opposed
 
Bylaw No. 410 - Corporate Office Lease Renewal
 
Leigh/Babchuk: SRD 860/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Babchuk/Leigh: SRD 861/20

THAT Bylaw No. 410, being a bylaw to authorize renewal of a lease agreement for a portion of the Regional District’s corporate office, be now introduced and read a first time.
 CARRIED
 
Babchuk/Leigh: SRD 862/20

THAT the rules be suspended and Bylaw No. 410 be given second and third readings.
 CARRIED
 
Whalley/Leigh: SRD 863/20

THAT Bylaw No. 410 be returned to the Board for consideration of adoption following the public notification process.
 CARRIED
 
Bylaw No. 416 - Agenda Access Restrictions
 
Whalley/Adams: SRD 864/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Babchuk: SRD 865/20

THAT Bylaw No. 416, being a bylaw to amend the procedures applicable to meetings of the Regional Board and its committees, be now introduced and read a first time.
 CARRIED
 
Whalley/Babchuk: SRD 866/20

THAT the rules be suspended and Bylaw No. 416 be given second and third readings.
 CARRIED
 
Whalley/Babchuk: SRD 867/20

THAT Bylaw No. 416, being Regional Board Procedure Bylaw 2011, Amendment No. 8, be reconsidered, finally passed and adopted.
 CARRIED
 
 
 
NEW BUSINESS
Request for Financial Assistance - Ocean Grove Parent Advisory Council
 
Leigh/Cornfield: SRD 868/20

THAT a grant in aid for the Ocean Grove Parent Advisory Council in the amount of $1,000 be approved to assist with project and activity costs to be paid from the Electoral Area D grant in aid budget.
 CARRIED
 
ADDENDUM ITEMS
Remembrance Day Ceremony - Campbell River Spirit Square
 
Adams/Babchuk: SRD 869/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
CLOSED SESSION
Leigh/Adams: SRD 870/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Babchuk/Davis: SRD 871/20

THAT a closed meeting be held following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (g), (k), (n), (o), and 90(2)(b) of the Community Charter.
 CARRIED
 
TERMINATION
Leigh/Adams: SRD 872/20

THAT the November 4, 2020 inaugural meeting of the Regional Board be terminated.
 CARRIED
 
RELEASE OF CONFIDENTIAL INFORMATION
While in closed session the Board passed a resolution to release the following information to the public:
 
Supreme Court Petition (Anderson Litigation)
 
Babchuk/Moglove: SRD 880/20

THAT the records that were released to the public at the October 7, 2020 Board meeting in respect to the Regional District's response to the Anderson petition be attached to the minutes of the November 4, 2020 meeting.
 CARRIED
 
Item #1 [Item]
 
Item #2 [Item]
 
Item #3 [Item]
 
Item #4 [Item]
 
Time: 2:17 p.m.

Certified Correct:




___________________________________
Chair



___________________________________
Corporate Officer