TOR - EASC

Printer VersionELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF MEETING

Wednesday, June 12, 2024

Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 10:00 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members in attendance vote and each member receives one vote.

      
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

1) FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
 The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
 
C. FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT

 
D. ADOPTION OF PUBLIC AGENDA

 Director Mawhinney requested that an item of New Business entitled "Co-op Housing" be added to the agenda.
 
    a) EASC 177/24

THAT the agenda for the June 12, 2024 regular meeting of the Electoral Areas Services Committee be adopted as amended.
 
 
E. PETITIONS AND DELEGATIONS

 
F. ADOPTION OF PREVIOUS MEETING MINUTES

    a) EASC 178/24

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on May 8, 2024 be adopted. [Item]
 
 
G. BUSINESS ARISING FROM THE MINUTES

 The following topics from the previous meeting minutes were raised:
 
 Area C Master Transportation Plan
 
 Director Mawhinney advised that the Area C Active Transportation Network Plan fills immediate transportation needs on Quadra Island and requested that staff pause work on the Master Transportation Plan for now and focus instead on revising the Area C Official Community Plan.
 
 Hoskyn Landing Parking
 
 Director Mawhinney advised that she went to a mid-week meeting on Read Island in June and noted that the Hoskyn Landing parking lot was overflowing. She sought clarification on the Hoskyn parking tenure application referred to in the Planning Initiatives Update Report and asked for details on the project.
 
 The Senior Manager of Community Services advised that the application for the tenure is in progress; discussions with the woodlot owner are complete, First Nations consultation is in progress, and staff are finalizing the remaining application requirements in preparation for submission. The Senior Manager noted that at this time she had no information regarding timelines but suggested clarification may be received from the Province once the tenure application is submitted.
 
 Floodplain Mapping
 
 Director Mawhinney asked if floodplain mapping projects included rivers and creeks, were projects for specific electoral areas, and whether sea level rise was a consideration.
 
 The Senior Manager of Community Services advised that staff are currently working on a grant funded floodplain mapping project relating to a river and foreshore in Area D and stated that other floodplain mapping projects in other electoral areas would be considered as funding and resources are made available.
 
 Parks Master Plan
 
 Director Mawhinney sought confirmation that community engagement opportunities would be offered during the development of the Parks Master Plan.
 
 The Senior Manager of Community Services confirmed that there would be community consultation.
 
 Evans Bay Wharf
 
 Director Mawhinney asked for details on this project.
 
 The Senior Manager of Community Services advised that staff are conducting assessments to determine what upgrades are required to bring the wharf up to appropriate service levels.
 
 
H. PUBLIC CONSIDERATIONS

 
I. NOTICES OF MOTION

 
J. CHAIRS' REPORTS

 
K. STAFF REPORTS

 Development Permit Application (DP 3D 23 Walker)
 
    a) EASC 179/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 180/24

THAT the Committee recommend that the environmentally sensitive area development permit DP 3D 24 (Walker) as attached in staff report dated May 8, 2024, be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 
 Development Variance Permit (DV 1C 24 - Cavanaugh)
 
    c) EASC 181/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    d) EASC 182/24

THAT the Committee recommend development variance permit DV 1C 24 (Cavanagh), as attached in staff report dated June 12, 2024 be denied.
 
 Development Variance Permit (DV 2D 24 - Clark)
 
    e) EASC 183/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    f) EASC 184/24

THAT the Committee recommend that development variance permit DV 2D 24 (Clark), as presented in the staff report dated June 12, 2024 be approved.
 
 Cortes Island Septage Management Study
 
    g) EASC 185/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    h) EASC 186/24

THAT the Regional District proceed with Part Two of the Cortes Septage Management study using $20,000 from the Growing Communities Fund and $5,000 from Function 340 Liquid Waste Management.
 
 Cortes Island Open Burning Restrictions
 
    i) EASC 187/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    j) EASC 188/24

THAT the matter be deferred to the next Electoral Areas Services Committee meeting.
 
 Klahoose First Nation Fire Protection Agreement
 
    k) EASC 189/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    l) EASC 190/24

THAT the Committee recommend that the proposed contract for provision of fire protection services to the Klahoose First Nation be approved by the Board.
 
 Sayward Valley Firehall Renovations - Contract Award
 
    m) EASC 191/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    n) EASC 192/24

THAT the Committee recommend that the contract for the Sayward Valley Firehall renovations be awarded to Advanced Builders and Contractors based on its response to RFP 02-24; and

THAT the Chair and Corporate Officer be authorized to execute the contract.
 
 Request for Financial Assistance - Sayward Futures
 
    o) EASC 193/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    p) EASC 194/24

THAT the Committee recommend that a grant in aid for the Sayward Futures Society in the amount of $1,500 to assist with costs of the 2024 Canada Day celebrations be paid from the Electoral Area A grant in aid budget.
 
 
L. BYLAWS

 Bylaw No. 552 - Electoral Area D Rezoning (Lojewski)
 
    a) EASC 195/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EAC 196/24

THAT as notice will be given in accordance with s.467(1) of the Local Government Act, the Committee recommend that Bylaw No. 552 (Lojewski) be forwarded to the Board for first, second and third readings and final adoption.
 
  Bylaw No. 553 - Electoral Area D Rezoning (McKeown)
 
    c) EASC 197/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    d) EASC 198/24

THAT as notice will be given in accordance with s.467(1) of the Local Government Act, the Committee recommend that Bylaw No. 553 (McKeown) be forwarded to the Board for first, second and third readings and final adoption.
 
 Bylaw No. 563 - Electoral Area B Short Term Rental Amendments
 
    e) EASC 199/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    f) EASC 200/24

THAT the Committee recommend that Bylaw No. 563 being Cortes Island Zoning Bylaw 2002, Amendment No. 34 be forwarded to the Board for first and second reading.
 
    g) EASC 201/24

THAT the Committee recommend that the Board authorize a public hearing to consider Bylaw No. 563, and

THAT the public hearing be held at a date and time to be determined.
 
 Bylaw No. 564 - Electoral Area C Short Term Rental Amendments
 
    h) EASC 202/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    i) EASC 203/24

THAT the Committee recommend that Bylaw No. 564 being Quadra Island Zoning Bylaw 1990, Amendment No. 149 be forwarded to the Board for first and second readings.
 
    j) EASC 204/24

THAT the Committee recommend that the Board authorize a public hearing to consider Bylaw No. 564, and

THAT the public hearing be held at a date and time to be determined.
 
 Bylaw No. 565 - Electoral Area D Short-Term Rental Amendments
 
    k) EASC 205/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    l) EASC 206/24

THAT the Committee recommend that Bylaw No. 565, being Campbell River Area Zoning Bylaw 1991, Amendment No. 75, be forwarded to the Board for first and second readings.
 
    m) EASC 207/24

THAT the Committee recommend that the Board authorize a public hearing to consider Bylaw No. 565, and

THAT the public hearing be held at a date and time to be determined.
 
 
M. CORRESPONDENCE

 
N. DIRECTORS' REPORTS

 
O. NEW BUSINESS

 Co-op Housing
 
    a) EASC 208/24

THAT staff prepare a report on co-op housing and the possibilities of accessing grant funding to further explorations of affordable housing opportunities for rural areas of the Strathcona Regional District.
 
 
P. ADDENDUM ITEMS

    a) EASC 209/24

THAT the addendum item be considered.
 
 Outer Discovery Islands Solid Waste Management Study
 
    b) EASC 210/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    c) EASC 211/24

THAT the Committee recommend advocacy for enhanced disposal options including establishing a solid waste transfer station on Quadra Island; and

THAT the Committee advocate for an annual Extended Producer Responsibility event to facilitate material collection initiatives within the Outer Discovery Islands.
 
 
Q. CLOSED SESSION

    a) EASC 212/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 213/24

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(i), (n), and (o) of the Community Charter.
 
1) RECONVENE
 
 The Committee reconvened in public at 11:09 a.m.
 
 
R. TERMINATION

    a) EASC 219/24

THAT the June 12, 2024 regular meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 11:09 a.m.

Certified Correct:



_________________________________
Chair


_________________________________
Corporate Officer