TOR - EASC

Printer VersionELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF MEETING

Wednesday, February 14, 2024

Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 10:00 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members in attendance vote and each member receives one vote.

      
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT

 
D. ADOPTION OF PUBLIC AGENDA

1) FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
 The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
2) ADOPTION OF PUBLIC AGENDA
 
    a) EASC 37/23

THAT the agenda for the February 14, 2024 regular meeting of the Electoral Areas Services Committee be adopted as presented.
 
 Director Mawhinney requested that an item of New Business entitled 'Compensable Meetings' be added to the agenda.
 
 Director Rice requested that an item of New Business entitled 'Area D Development Cost Charges' be added to the agenda.
 
 The Chair requested that an item of New Business entitled 'Area A Noise Bylaw' be added to the agenda.
 
    b) EASC 38/24

THAT the agenda for the February 14, 2024 regular meeting of the Electoral Areas Services Committee be adopted as amended.
 
 
E. PETITIONS AND DELEGATIONS

 
F. ADOPTION OF PREVIOUS MEETING MINUTES

    a) EASC 39/24

THAT the following meeting minutes be adopted:
 
 - Inaugural meeting of the Electoral Areas Services Committee held on January 10, 2024 [Item]
 
 - Special meeting of the Electoral Areas Services Committee held on January 24, 2024 [Item]
 
 Director Mawhinney advised that Res. EASC 35/24 should be revised to state the following:

"THAT staff prepare a report outlining the process for Directors to evaluate input received from community members regarding land use planning issues prior to decision making."
 
 A vote was held on the amended motion and it was…
 
 
G. BUSINESS ARISING FROM THE MINUTES

 
H. PUBLIC CONSIDERATIONS

 
I. NOTICES OF MOTION

 
J. CHAIRS' REPORTS

 
K. STAFF REPORTS

 Request for Subdivision Frontage Relief
 
    a) EASC 40/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 41/24

THAT the Committee recommend that, with reference to Section 512(2) of the Local Government Act, the Board approve frontage relief for Proposed Strata Lots 1 and 2, as shown on the plan of subdivision attached to staff report dated February 14, 2024.
 
 Covenant Discharge - Kanish View Drive (Quadra Island)
 
    c) EASC 42/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    d) EASC 43/24

THAT the Committee recommend that community input be solicited on the proposal to subdivide Lot B, District Lot 496, Sayward District, Plan VIP64656 before considering whether to allow the discharge of the existing covenant.
 
 Covenant Discharge - Upshur Road (Quadra Island)
 
    e) EASC 44/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    f) EASC 45/24

THAT the Committee recommend that island wide community input be solicited on the proposal to subdivide Lot B, District Lot 756, Sayward District, Plan VIP83671 before considering whether to allow the discharge of the existing covenant.
 
 Cortes Island Waste Collection Contract Extension
 
    g) EASC 46/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    h) EASC 47/24

THAT the Committee recommend that the contract for the Cortes Island refuse collection service with VEM Contracting be extended for an additional two-year term, and

THAT the Chair and Corporate Officer be authorized to execute the contract amendment on behalf of the Regional District.
 
 Sayward Valley Waste Collection Contract Extension
 
    i) EASC 48/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    j) EAC 49/24

THAT the Committee recommend that the contract for the Sayward Valley refuse collection service with Waste Management of Canada Corporation be extended for an additional two-year term, and

THAT a contract amendment be prepared for the Boards review.
 
 Manson's Hall Heat Pump Funding
 
    k) EASC 50/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    l) EASC 51/24

THAT the Committee recommend amendments to Bylaw No. 341 be presented that would permit capital funding for community halls from funding sources other than Area B tax requisition be prepared for further consideration.
 
 Surge Narrows Wildfire Brigade - Feasibility Study Status
 
    m) EASC 52/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
 Community Resiliency Investment Grant - Wood Chipping Program
 
    n) EASC 53/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    o) EASC 54/24

THAT the Committee recommend program limitations be implemented to ensure that the wood chipping program can be offered in a way that ensures program costs remain within the financial limits of the grant.
 
 Community Resiliency Investment - Grant Opportunity
 
    p) EASC 55/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    q) EASC 56/24

THAT the Committee recommend that an application to the Community Resiliency Investment grant program be submitted for FireSmart activities in 2024 and 2025 for electoral areas, and

THAT the Regional District commit to overall grant management if the application is successful.
 
 Secondary Suite Incentive Program (SSIP)
 
    r) EASC 57/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
 Short Term Rental Accommodations
 
    s) EASC 58/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    t) EASC 59/24

THAT the Committee recommend the Board authorize by resolution Electoral Areas B and C to opt-in to the Short-Term Rental Accommodations Act (STRAA) Principal Residence Requirement.
 
 Repealing Electoral Area A Zoning Bylaws: Gold River and Fair Harbour
 
    u) EASC 60/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    v) EASC 61/24

THAT the Committee recommend that Bylaw No. 1155 Electoral Area A Gold River Zoning Bylaw, 1990 and Bylaw No. 2256 Fair Harbour Zoning Bylaw, 2000 be repealed.
 
 Financial Assistance Requests - Electoral Area D
 
    w) EASC 62/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    x) EASC 63/24

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:
 
 i) $2,000 to the Ocean Grove Parent Advisory Council to assist with costs associated with educational field trips, purchase of sporting equipment and art supplies and various small initiatives to enhance child play;
 
 ii) $2,000 to Campbell River Citizens on Patrol to assist with 2024 operating costs; and
 
 iii) $2,750 to the Campbell River Museum to assist with costs associated with 2024 public programming.
 
 
L. BYLAWS

 Bylaws No. 535 and 536 OCP Amendment and Rezoning Application - CP 2C 23/RZ 5C 23 Schellinck
 
    a) EASC 64/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 65/24

THAT the Committee recommend that Bylaw No. 535 and Bylaw No. 536 (Schellinck) be forwarded to the Board for first and second readings.
 
    c) EASC 66/24

THAT the Committee recommend that the Board authorize a public hearing to consider Bylaws No. 535 and 536 (Schellinck) and

THAT the public hearing be held at a date and time to be determined.
 
 Bylaw No. 537 - Application to Amend the Quadra Island Zoning Bylaw - Cavanagh
 
    d) EASC 67/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    e) EASC 68/24

THAT as notice will be given in accordance with s.467(1) of the Local Government Act, the Committee recommend that Bylaw No. 537 (Cavanagh) be forwarded to the Board for first and second readings.
 
 Bylaws No. 538 and 539 - OCP/Rezoning First Nations Consultation (Larmand)
 
    f) EASC 69/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    g) EASC 70/24

THAT the Committee recommend the First Nations' consultation process as outlined in the staff report dated February 14, 2024, for application CP 1D 24/RZ 1D 24 - Larmand, be approved.
 
    h) EASC 71/24

THAT the Committee recommend the agency referral list as outlined in the staff report dated February 14, 2024, for application CP 1D 24/RZ 1D 24- Larmand, be approved
 
 Bylaw No. 540 - Application to Amend the Electoral Area D Zoning Bylaw - Watkins
 
    i) EASC 72/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
    j) EASC 73/24

THAT as notice will be given in accordance with s.467(1) of the Local Government Act, the Committee recommend that Bylaw No. 540 (Watkins) be forwarded to the Board for first and second readings.
 
 
M. CORRESPONDENCE

 
N. DIRECTORS' REPORTS

 
O. NEW BUSINESS

 Area D Development Cost Charges
 
    a) EASC 74/24

THAT staff prepare a report for EASC regarding Area D Development Cost Charges.
 
 Compensable Meetings
 
    b) EASC 75/24

THAT a staff report be prepared for EASC with options for amending the list of compensable meetings within Bylaw 359.
 
 Area A Noise Bylaw
 
    c) EASC 76/24

THAT staff prepare a report for EASC to consider the following amendments to Bylaw No. 494:

- that propane cannons be relocated every four days; and

- that the operation of propane cannons between the hours of noon and 3:00 p.m. be prohibited.
 
 
P. ADDENDUM ITEMS

    a) EASC 77/24

THAT the addendum item be considered.
 
 Cortes Island Septage Management Feasibility Study
 
    b) EASC 78/24

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Q. CLOSED SESSION

 
R. TERMINATION

    a) EASC 79/24

THAT the February 14, 2024 regular meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 11:21 a.m.

Certified Correct:



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Chair


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Corporate Officer