Printer VersionELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF MEETING

Wednesday, January 14, 2026

Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 10:00 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members in attendance vote and each member receives one vote.

      
 
A. CONFIRMATION OF QUORUM
 
B. CALL TO ORDER
 
C. ELECTION OF CHAIR
 The Corporate Officer called for nominations for the position of Chair of the Electoral Areas Services Committee. [Item]
 
 Director Mawhinney nominated Director Whalley. Director Whalley accepted the nomination with thanks.
 
 The Corporate Officer called a second and third time for nominations and there were none.
 
 Director Whalley was declared elected by acclamation to the position of Chair.
 
 
D. ELECTION OF VICE CHAIR
 The Corporate Officer called for nominations for the position of Vice Chair of the Electoral Areas Services Committee. [Item]
 
 Director Whalley nominated Director Mawhinney. Director Mawhinney accepted the nomination with thanks.
 
 The Corporate Officer called a second and third time for nominations and there were none.
 
 Director Mawhinney was declared elected by acclamation to the position of Vice Chair.

Director Whalley in the Chair.
 
1) FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
 The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
 
E. FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
F. ADOPTION OF PUBLIC AGENDA
    a) EASC 1/26

THAT the agenda for the January 14, 2026 inaugural meeting of the Electoral Areas Services Committee be adopted as presented.
 
 
G. PETITIONS AND DELEGATIONS
 
H. ADOPTION OF MINUTES
    a) EASC 2/26

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on December 10, 2025 be adopted as presented. [Item]
 
    b) EASC 3/26

THAT the minutes of the special budget meeting of the Electoral Areas Services Committee held on December 11, 2025 be adopted as presented. [Item]
 
    c) EASC 4/26

THAT the minutes of the special budget meeting of the Electoral Areas Services Committee held on December 15, 2025 be adopted as presented. [Item]
 
 
I. BUSINESS ARISING FROM MINUTES
 
J. CHAIR REPORTS
 
K. STAFF REPORTS
 ESA Development Permit Application and Statutory R/W (DBS Resources - Electoral Area D)
 
    a) EASC 5/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 6/26

THAT the Committee recommend that the Chair and Corporate Officer be authorized to execute a statutory right of way for registration of a public trail system.
 
    c) EASC 7/26

THAT the Committee recommend approval of the ESA DP as attached to this report; and

THAT the Corporate Officer be authorized to issue the permit.
 
 Request for Frontage Relief (McKeown - Electoral Area D)
 
    d) EASC 8/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    e) EASC 9/26

THAT the Committee recommend, with reference to Section 512(2) of the Local Government Act, that the Board approve the frontage relief application for two proposed lots at 4050 Deerfield Road from the required 10% to 4.95% for Lot A and 5.63% for Lot B.
 
 ESA Development Permit Application (Nguyen - Electoral Area D)
 
    f) EASC 10/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    g) EASC 11/26

THAT the Committee recommend approval of the Environmentally Sensitive Area Development Permit (DP 4D 25) as attached in this report; and

THAT the Corporate Officer be authorized to issue the permit.
 
 Access Easement to Support Subdivision (Province of BC - Electoral Area C)
 
    h) EASC 12/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    i) EASC 13/26

THAT the Committee recommend that the Chair and Corporate Officer be authorized to execute an access easement agreement to extend Easement Plan VIP64199 to proposed SL 5 in subdivision application 02383 C 22, subject to subdivision approval.
 
 Electoral Area C Official Community Plan - Project Update
 
    j) EASC 14/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
 Public Land Availability for Housing - Heriot Bay and Quathiaski Cove
 
    k) EASC 15/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    l) EASC 16/26

THAT staff investigate with the Ministry of Forests (and other Ministries as appropriate) the potential for disposition of Lots 7 and 8 in Heriot Bay (noted on the report as '0 Hyacinthe Bay Road') for development of affordable and attainable housing on Quadra Island.
 
 Schedule of Committee Meetings for 2026
 
    m) EASC 17/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    n) EASC 18/26

THAT the proposed 2026 meeting schedule for the Electoral Areas Services Committee attached to the January 5, 2026 report from the Chief Administrative Officer be approved, with the March 11, 2026 meeting being rescheduled to March 10, 2026.
 
 Requests for Financial Assistance - Electoral Area B (Cortes Island)
 
    o) EASC 19/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    p) EASC 20/26

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:

i) $5,000 to the Friends of Cortes Island to assist with a new website;

ii) ) $4,100 to the Cortes Island Women’s Resource Society to assist winter operations and community support;

iii) ) $4,000 to the Evagorix Wave and Range Club to assist with volunteer support and appreciation;

iv) ) $5,000 to the Cortes Community Radio Society to assist with Love Fest and the Village Commons Music Series;

v) $5,000 to the Island Death Care Society to assist with facilitating end of life planning and community resilience; and

vi) $1,900 to the Support our Seniors Society to assist with heat pump incentive support.
 
 Request for Financial Assistance - Electoral Area D (Oyster Bay-Buttle Lake)
 
    q) EASC 21/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    r) EASC 22/26

THAT the Committee recommend that a grant in aid for the Campbell River Citizens on Patrol in the amount of $2,000 to assist with 2026 operational costs be paid from the Electoral Area D grant in aid budget.
 
 
L. BYLAWS
 Bylaw No. 629 - Electoral Area D Transit Service
 
    a) EASC 23/26

THAT the report from the Chief Administrative Officer be received. [Item]
 
    b) EASC 24/26

THAT the Committee recommend that Bylaw No. 629 be forwarded to the Board for consideration in its current form.
 
 
M. CORRESPONDENCE
 
N. DIRECTOR REPORTS
 
O. NEW BUSINESS
 
P. ADDENDUM ITEMS
 
Q. CLOSED SESSION
 
R. TERMINATION
    a) EASC 25/26

THAT the January 14, 2026 inaugural meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 10:44 a.m.

Certified Correct:


_______________________________
Chair


_______________________________
Corporate Officer