Code of Conduct

Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, August 14, 2019

Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 9:30 a.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

     CLOSED SESSION
 
     SRD 724/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 725/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsection 90(1)(b), (c), (d), (f), (g), (i), (j), (n), (o), and 90(2)(b) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 10:35 a.m.
 
     RELEASE OF INFORMATION
 
     While in closed session the Board released the following matter to the public:
 
     Oyster River Nature Park - Park Access Agreement
 
     SRD 733/19

THAT the CVRD's request to appear as a delegation regarding the development of additional water supply infrastructure within the Oyster River Nature Park be declined.
 
 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 742/19

THAT the agenda for August 14, 2019 regular meeting of the Board be adopted as presented.
 
 
D. PETITIONS AND DELEGATIONS

     PETITIONS AND DELEGATIONS
 
     North Island College
 
     The Chair welcomed John Bowman, North Island College President who made a presentation regarding North Island College's planning priorities and opportunity for community input. [Item]
 
     The Chair thanked Mr. Bowman for his presentation.
 
     SRD 743/19

THAT the presentation be received.
 
 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 744/19

THAT the minutes of the regular meeting of the Regional Board held on July 24, 2019 be adopted.
 
 
F. BUSINESS ARISING FROM MINUTES

1) BUSINESS ARISING FROM MINUTES
 
     Vancouver Island Regional Library
 
     Director Leigh advised that she will speak at UBCM regarding the library funding resolution.
 
 
G. PUBLIC CONSIDERATIONS

 
H. NOTICES OF MOTION

 
I. CHAIR'S REPORT

1) CHAIR'S REPORT
 
     New Boardroom Technology
 
     The Chair welcomed directors to the new boardroom, and advised that some of the technical infrastructure is temporary pending the installation of a permanent solution.
 
     Official Boardroom Opening
 
     The Chair thanked staff and directors for attending the new boardroom official opening ceremonies and bbq.
 
     SRD 745/19

THAT the Chair's report be received.
 
 
J. CONSENT CALENDAR

 
K. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     Electoral Areas Services Committee
 
     SRD 746/19

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on July 24, 2019 be received.
 
     Strathcona Gardens Commission
 
     SRD 747/19

THAT the minutes of the regular meeting of the Strathcona Gardens Commission held on July 24, 2019 be received.
 
 
L. EXTRATERRITORIAL REPORTS

 
M. STAFF REPORTS

     STAFF REPORTS
 
     Cannabis Regulation in Electoral Areas B and C
 
     SRD 748/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 749/19

THAT the establishment of a regulatory framework for cannabis production and retail operations within Electoral Area B be referred to the zoning bylaw review.
 
     SRD 750/19

THAT the item be referred to the Integrated Community Sustainability Planning process for consideration and consultation by the public.
 
     Regional Adaptation Strategy for Agriculture
 
     SRD 751/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 752/19

THAT the Board support the Strathcona Regional District’s participation in the development of a Regional Adaptation Strategy for the agriculture sector of Vancouver Island with the BC Agriculture & Food Climate Action Initiative.
 
     Proposed Fire Protection Service - Moutcha Bay Resort
 
     SRD 753/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 754/19

THAT a bylaw to authorize the Village of Tahsis to provide a fire protection service to the Moutcha Bay Resort be prepared for further consideration by the Board.
 
     Administration of the Freedom of Information and Protection of Privacy Act
 
     SRD 755/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 756/19

THAT a bylaw to replace Bylaw No. 1704, being Regional District of Comox-Strathcona Freedom of Information Bylaw 1994, be prepared for the Board’s consideration.
 
     Retention of Meeting Agendas
 
     SRD 757/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 758/19

THAT an amendment to the Board’s procedure bylaw be prepared that would require items that are deferred, referred, postponed or removed from an agenda to be attached to the minutes of that meeting.
 
     Director Compensation Review
 
     SRD 759/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 760/19

THAT the per diem rates for municipal directors be increased to match the per diem rates for electoral area directors.
 
     SRD 761/19

THAT the travel remuneration rates for municipal directors be increased to match the travel remuneration rates for electoral area directors.
 
     SRD 762/19

THAT the list of compensable meetings for municipal directors be expanded to include community meetings, electronic meetings with external organizations, meetings with Regional District staff or senior government officials, and attendance at FCM, UBCM and AVICC annual conventions.
 
     SRD 763/19

THAT the annual indemnity rates for municipal directors be increased to $17,795 for 2019.
 
     SRD 764/19

THAT the annual indemnity rates for municipal directors be increased by 1.65% annually starting on January 1, 2020.
 
     Chair Babchuk recused herself and left the meeting chambers.
 
     Director Unger in the Chair.
 
     SRD 765/19

THAT the annual indemnity for the Board Chair be increased by $10,000.
 
     With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
     SRD 766/19

THAT the rate for Board Chair be $30,000.
 
     Director Babchuk in the Chair.
 
     SRD 767/19

THAT Bylaw No. 167, s. 11(1) (Compensation Review) be amended to authorize an independent review of the compensation and benefit coverage every four years.
 
     Request for Economic Development Funding - Quadra Island Conservancy and Stewardship Society
 
     SRD 768/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 769/19

THAT the Board approve an economic development grant for the Quadra Island Conservancy and Stewardship Society in the amount of $1,480 to assist with insurance premium costs to be paid from the Electoral Area C economic development service budget.
 
 
N. BYLAWS

     BYLAWS
 
     Bylaws No. 355, 356 and 361 - Private Moorage in Electoral Area C
 
     SRD 770/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 771/19

THAT Bylaw No. 355, being a bylaw to amend Quadra Island Zoning Bylaw 1990, be now introduced and read a first time.
 
     SRD 772/19

THAT Bylaw No. 355 be given second reading.
 
     SRD 773/19

THAT Bylaw No. 356, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 
     SRD 774/19

THAT Bylaw No. 356 be given second reading.
 
     SRD 775/19

THAT public hearings to consider Bylaws No. 355 and 356 be authorized to be held starting at 7:00 p.m. on Wednesday, September 11, 2019 at the Quadra Island Community Centre located at 970 West Road, Quathiaski Cove, B.C., and

THAT the holding of the hearings be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearings.
 
     SRD 776/19

THAT Bylaw No. 361, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 
     SRD 777/19

THAT Bylaw No. 361 be given second reading.
 
     SRD 778/19

THAT a further report regarding the scheduling of a public hearing on Bylaw No. 361 be prepared for the Board’s consideration.
 
     Bylaw No. 360 - 93.1 FM Visitor Radio License Agreement
 
     SRD 779/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 780/19

THAT Bylaw No. 360, being Visitor Radio Licensing Agreement Authorization Bylaw 2019, be reconsidered, finally passed and adopted.
 
     Bylaw No. 362 - Byers Point Road Park Acquisition
 
     SRD 781/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 782/19

THAT Bylaw No. 362, being a bylaw to authorize entering into an agreement for the acquisition of community parkland within Electoral Area B, be now introduced and read a first time.
 
     SRD 783/19

THAT the rules be suspended and Bylaw No. 362 be given second and third readings.
 
     SRD 784/19

THAT Bylaw No. 362, being Byers Point Road Parkland Acquisition Authorization Bylaw 2019, be reconsidered, finally passed and adopted.
 
 
O. CORRESPONDENCE

     CORRESPONDENCE
 
     SRD 785/19

THAT the following items be received:
 
     KCFN Economic Development Strategy
 
     - July 22, 2019 news release from the Island Coastal Economic Trust regarding funding for the Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations economic development strategy.
 
     Community Works Fund Payment
 
     - July 22, 2019 correspondence from the Union of British Columbia Municipalities regarding the first Community Works Fund payment for 2019/2020.
 
     Vancouver Island North - Geoscience Project
 
     - July 27, 2019 correspondence from Geoscience BC regarding the northern Vancouver Island project.
 
     Elk Falls Virtual Exhibit
 
     - July 31 2019 news release from the Island Coastal Economic Trust regarding funding for a virtual exhibit at Elk Falls Provincial Park.
 
     Abandoned Vessels and Marine-Sourced Debris
 
     SRD 786/19

THAT the July 31, 2019 news release from the UBCM regarding the Province of BC initiative to address abandoned vessels and marine-sourced debris be received.
 
 
P. MEMBERS' REPORTS

     MEMBERS' REPORTS
 
     Request for Financial Assistance - Willow Point Scouts
 
     SRD 787/19

THAT the August 7, 2019 report from Director Leigh regarding a request for financial assistance from the 1st Willow Point Scouts be received.
 
     SRD 788/19

THAT the Board approve a grant in aid for the 1st Willow Point Scouts in the amount of $1500 to assist with training costs to be paid from the Electoral Area D grant in aid budget prior to September 1, 2019.
 
 
Q. MANAGEMENT REPORT

 
R. NEW BUSINESS

 
S. ADDENDUM ITEMS

 
T. CLOSED SESSION

 
U. TERMINATION

     TERMINATION
 
     SRD 789/19

THAT the August 14, 2019 regular meeting of the Regional Board be terminated.
 
     Time: 12:51 p.m.

Certified Correct:



________________________________
Chair



________________________________
Corporate Officer