Code of Conduct

Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, October 9, 2019

Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 9:45 a.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

     CLOSED SESSION
 
     SRD 833/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 834/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(f), (i), (n), (o) and 90(2)(b) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 10:35 a.m.
 
 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 849/19

THAT the item entitled "Director Reporting Process" under Members' Reports be moved to the closed session under the appropriate section of the Community Charter.
 
     SRD 850/19

THAT the agenda for October 9, 2019 regular meeting of the Board be adopted as amended.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 851/19

THAT the minutes of the regular meeting of the Regional Board held on September 11, 2019 be adopted.
 
     SRD 852/19

THAT the minutes of the special meeting of the Regional Board held on September 19, 2019 be adopted.
 
 
F. BUSINESS ARISING FROM MINUTES

 
G. PUBLIC CONSIDERATIONS

 
H. NOTICES OF MOTION

 
I. CHAIR'S REPORT

1) CHAIR'S REPORT [Item]
 
     UBCM Lifetime Achievement Award
 
     The Chair congratulated Director Leigh on being presented with a Lifetime Achievement Award at the UBCM Convention.
 
     UBCM Resolutions
 
     The Chair congratulated all Directors who submitted resolutions to the floor of the UBCM and thanked staff who prepared binders for Ministry meetings. She also thanked those Directors who attended the Ministry meetings and Director Anderson for providing notes around environmental challenges and upcoming needs.
 
     Strategic Plan
 
     The Chair advised that the first draft of the Strategic Plan has been developed and that a Committee of the Whole meeting will be scheduled for December 5, 2019.
 
     Director Reports
 
     The Chair requested that Directors submit their Director reports to the Corporate Officer prior to the Agenda setting meeting which is usually scheduled for the Wednesday or Thursday prior to agenda publication.
 
     Cortes Island Assent Voting Opportunity
 
     The Chair advised that staff reported that the Cortes Island voting opportunity is going well, there have been a few questions but has been assured that staff is working diligently to make sure the process is carried out correctly.
 
     SRD 853/19

THAT a Committee of the Whole meeting be scheduled to be held on December 5, 2019 at 10:00 a.m.
 
     SRD 854/19

THAT the motion be amended to delete the time.
 
     A vote was held on the motion as amended and it was….
 
     SRD 855/19

THAT the Chair's report be received.
 
     Director Kerr left the meeting chambers.
 
 
J. CONSENT CALENDAR

 
K. COMMITTEE CHAIR REPORTS

     COMMITTEE CHAIR REPORTS
 
     Electoral Areas Services Committee
 
     SRD 856/19

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on September 11, 2019 be received.
 
     Strathcona Gardens Commission
 
     SRD 857/19

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on September 11, 2019 be received.
 
     Electoral Area D (Oyster Bay-Buttle Lake) Advisory Planning Commission
 
     SRD 858/19

THAT the minutes of the meeting of the Electoral Area D Advisory Planning Commission held on May 6, 2019 be received.
 
 
L. EXTRATERRITORIAL REPORTS

 
M. STAFF REPORTS

     STAFF REPORTS
 
     Development Variance Permit Application - DV 2D 19 (Berry)
 
     SRD 859/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 860/19

THAT development variance permit DV 2D 19 (Berry), as attached in staff report dated August 27, 2019 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 
     Agricultural Land Reserve Application (ALR 2A 19 - PRT Growing Services Ltd.)
 
     SRD 861/19

THAT the report from the Chief Administrative Officer be received.
 
     Director Kerr returned to the meeting chambers.
 
     A vote was held on the motion and it was ….
 
     SRD 862/19

THAT Agricultural Land Reserve application ALR 2A 19 (PRT Growing Services Ltd.) be authorized to proceed to the Agricultural Land Commission for subdivision of lands known as Block A of District Lots 176,1375 and 1644, Sayward District, shown on Plan 47675 as indicated on the proposed subdivision plan attached to the September 25, 2019 report from the Chief Administrative Officer.
 
     SRD 863/19

THAT the matter be referred to staff for more information.
 
     A vote was held on the pending motion and it was ….
 
     Cortes Island Unsightly Premises Bylaw
 
     SRD 864/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 865/19

THAT the draft unsightly premises regulatory bylaw be referred to the Electoral Area B Advisory Planning Commission, and

THAT a further report to evaluate recommendations from the Advisory Planning Commission be prepared for the Board’s consideration.
 
     Grant Opportunity - Community Resiliency Investment
 
     SRD 866/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 867/19

THAT the Community Resiliency Investment grant application attached to the September 27, 2019 report from the Chief Administrative Officer be authorized for submission to the Union of BC Municipalities, and

THAT the Regional District commit to overall grant management if the application is successful.
 
     Permissive Tax Exemption Application - Royal Canadian Legion, Quadra Island
 
     SRD 868/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 869/19

THAT a bylaw be prepared for the Board’s consideration which would allow a permissive tax exemption for 2020 for all land and improvements in property class 08 (Recreation/Non-Profit) for Lot A of DL 24, Plan 30584, Sayward District. (Folio #772-16713.015 - Royal Canadian Legion, Branch #154, Heriot Bay, Quadra Island).
 
     2020 Riparian Tax Exemption Applications - Electoral Area C
 
     SRD 870/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 871/19

THAT, where an application has been received prior to the agenda publication deadline, a 2020 riparian property tax exemption bylaw be prepared for the Board's consideration at the October 24, 2019 meeting for each Electoral Area C property included in the application that is subject to a conservation covenant under Section 291 of the Land Title Act.
 
     Riparian Tax Exemption Application 2020 - Electoral Area D (Desilets)
 
     SRD 872/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 873/19

THAT the matter be referred to staff for a review of Area D proposals that may be eligible for riparian tax exemptions.
 
     Asset Management Plan
 
     SRD 874/19

THAT the report from the Chief Administrative Officer be received.
 
     Myriah Foort, Chief Financial Officer and John Weninger, Urban Systems made a presentation on the proposed SRD Asset Management Plan.
 
     SRD 875/19

THAT the presentation be received.
 
     SRD 876/19

THAT the SRD Asset Management Plan as presented be endorsed.
 
     2019 Bruins Alumni Fundraiser
 
     SRD 877/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 878/19

THAT a grant in aid in the amount of $548.03 be provided to the Campbell River Oldtimers Hockey Club to support the Boston Bruins Alumni event scheduled for October 6, 2019 in the Strathcona Gardens, and

THAT the grant be funded out of the Strathcona Gardens service operating budget.
 
     Campbell River Sewer System - Connection Requests
 
     SRD 879/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 880/19

THAT the owners of 3804 South Island Highway and 51 Colorado Drive be advised that the Regional District is unable to approve their request for a sewer connection as this is within the City of Campbell River.
 
     Ka:’yu:’k’t’h’/Chek’tles7et’h’ First Nations - Additions to Treaty Lands (Walters Cove)
 
     SRD 881/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 882/19

THAT the matter be forwarded to the Electoral Areas Services Committee be for consideration.
 
     SRD 883/19

THAT the motion be amended to include the First Nations Relations Committee.
 
     A vote was held on the motion as amended and it was ….
 
     Request for Financial Assistance - Friends of Cortes Island Society
 
     SRD 884/19

THAT the report from the Chief Administrative Officer be received.
 
     Requests for Financial Assistance - Electoral Area D
 
     SRD 885/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 886/19

THAT the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:

i) $2,500 to the Museum at Campbell River to assist with operations;

ii) $1,500 to the Campbell River Volunteer Society to assist with operations;

iii) $2,500 to the Campbell River Search & Rescue Society to assist with operations;

iv) $2,100 to the Mental Health Recovery Partners - North Island to assist with operations;

v) $4,500 to the Oyster River Volunteer Fire Rescue Society to assist with the purchase of hardware for the Mobile Emergency Dispatch System;

vi) $5,000 to the Greenways Land Trust to assist with streamkeeping in Area D;

vii) $10,000 to the Mountainaire Avian Rescue Society to assist with operations;

viii) $2,000 to the Campbell River Alano Club to assist with operations;

ix) $1,500 to the Campbell River Art Gallery to assist with programs;

x) $10,000 to the Oyster River Enhancement Society to assist with operations;

xi) $3,000 to the Strathcona Wilderness Institute to assist with operations;

xii) $1,500 to the Beacon Club to assist with programs;

xiii) $1,500 to the Second Chance Recovery House to assist with programs;

xiv) $5,000 to the Campbell River Killer Whales to assist with programs;

xv) $1,000 to the Ocean Grove Parent Advisory Council to assist with programs; and

xvi) $5,000 to the Timberline Wolves Football Club to assist with team equipment.
 
     Director Cornfield left the meeting chambers.
 
 
N. BYLAWS

     BYLAWS
 
     Bylaws No. 355 - East Thurlow Island Rezoning (RZ 5C 19 - Moss/Herro)
 
     SRD 887/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 888/19

THAT the report on the public hearing for Bylaw No. 355, together with all supporting documentation be received.
 
     SRD 889/19

THAT Bylaw No. 355 be given third reading.
 
     SRD 890/19

THAT Bylaw No. 355, being Quadra Island Zoning Bylaw 1990, Amendment No. 130, be reconsidered, finally passed and adopted.
 
     Bylaws No. 356 - Quadra Island Rezoning (RZ 6C 19 - Bear Lake Holdings/Sweeney)
 
     SRD 891/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 892/19

THAT the report on the public hearing for Bylaw No. 356, together with all supporting documentation be received.
 
     SRD 893/19

THAT Bylaw No. 356 be given third reading.
 
     SRD 894/19

THAT Bylaw No. 356, being Quadra Island Zoning Bylaw 1990, Amendment No. 131, be reconsidered, finally passed and adopted.
 
     Bylaw No. 361 - Quadra Island Rezoning (RZ 7C 19 - Murphy)
 
     SRD 895/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 896/19

THAT a public hearing to consider Bylaw No. 361 be authorized to be held starting at 7:00 p.m. on Wednesday, November 20, 2019 at the Quadra Island Community Centre located at 970 West Road, Quathiaski Cove, B.C. and

THAT the holding of the hearing be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing.
 
     Director Cornfield returned to the meeting chambers.
 
     A vote was held on the motion and it was ….
 
     Bylaws No. 364 and 365 - OCP Amendment and Rezoning Electoral Area D (CP 1D 19/RZ 1D 19 -Miller)
 
     SRD 897/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 898/19

THAT Bylaw No. 364, being a bylaw to amend the Oyster Bay-Buttle Lake Official Community Plan, be now introduced and read a first time.
 
     SRD 899/19

THAT Bylaw No. 364 be given second reading.
 
     SRD 900/19

THAT Bylaw No. 365, being a bylaw to amend the zoning regulations applicable to Electoral Area D, be now introduced and read a first time.
 
     SRD 901/19

THAT Bylaw No. 365 be given second reading.
 
     SRD 902/19

THAT public hearings to consider Bylaws No. 364 and 365 be authorized to be held starting at 7:00 p.m. on Thursday, October 24, 2019 at the Ocean Resort located at 4384 South Island Highway in Electoral Area D, and

THAT the holding of the public hearings be delegated to the Electoral Area A, C & D directors with the directors for Electoral Area D and Electoral Area C designated as the Chair and Vice Chair respectively for the hearing.
 
     Bylaw No. 368 - Board Meeting Procedures Amendment
 
     SRD 903/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 904/19

THAT Bylaw No. 368, being a bylaw to amend the procedures applicable to meetings of the Board and its committees, be now introduced and read a first time.
 
     SRD 905/19

THAT Bylaw No. 368 be given second reading.
 
     SRD 906/19

THAT Bylaw No. 368 be read a third time.
 
     SRD 907/19

THAT Bylaw No. 368, being Regional Board Procedure Bylaw 2011, Amendment No. 6, be reconsidered, finally passed and adopted.
 
     Bylaw No. 369 - Administration of the Freedom of Information and Protection of Privacy Act
 
     SRD 908/19

THAT the report from the Chief Administrative Officer be received.
 
     SRD 909/19

THAT Bylaw No. 369, being a bylaw to provide for the administration of the Freedom of Information and Protection of Privacy Act, be now introduced and read a first time.
 
     SRD 910/19

THAT the rules be suspended and Bylaw No. 369 be given second and third readings.
 
     SRD 911/19

THAT Bylaw No. 369, being Information Access and Privacy Protection Bylaw 2019, be reconsidered, finally passed and adopted.
 
 
O. CORRESPONDENCE

     CORRESPONDENCE
 
     SRD 912/19

THAT the following items be received:
 
     Elected Official Remuneration Guide
 
     September 11, 2019 news release from the Union of BC Municipalities regarding the Council and Board Remuneration Guide.
 
     Campbell River Library Facilities
 
     September 17, 2019 correspondence from Mayor Adams regarding library facilities in the City of Campbell River.
 
     Emergency Program Act Modernization
 
     September 18, 2019 news release from the Union of BC Municipalities regarding the process for modernizing the Emergency Program Act.
 
     Vancouver Island Regional Library
 
     September 25, 2019 report from Director Leigh regarding the Vancouver Island Regional Library 2020-2024 Financial Plan.
 
     Black Creek/Oyster Bay Water Supply
 
     SRD 913/19

THAT the September 13, 2019 correspondence from the Ministry of Municipal Affairs and Housing regarding the Black Creek/Oyster Bay water supply system be received.
 
 
P. MEMBERS' REPORTS

     MEMBERS' REPORTS
 
     Disaster Assistance for Commercial Fisherman
 
     SRD 914/19

THAT the September 10, 2019 report from Director Abram regarding disaster assistance funding for commercial fishermen and allied workers be received.
 
     SRD 915/19

THAT a letter be provided to the Department of Fisheries and Oceans in support of the commercial salmon fisheries and to encourage Governments to work with the affected parties.
 
     North Vancouver Island OAC
 
     SRD 916/19

THAT the September 12, 2019 report from Director Abram regarding the North Vancouver Island Oceans Advisory Committee be received.
 
 
Q. MANAGEMENT REPORT

 
R. NEW BUSINESS

 
S. ADDENDUM ITEMS

 
T. CLOSED SESSION

     CLOSED SESSION
 
     SRD 917/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(f), (i), (n), (o) and 90(2)(b) of the Community Charter.
 
     RECONVENE
 
     The meeting reconvened in public at 1:07 p.m.
 
 
U. TERMINATION

     TERMINATION
 
     SRD 923/19

THAT the October 9, 2019 regular meeting of the Regional Board be terminated.
 
     Time: 1:07 p.m.

Certified Correct:



_________________________________
Chair


_________________________________
Corporate Officer