Code Of Conduct
Procedure Bylaw
Printer VersionREGIONAL DISTRICT BOARD - NOTICE OF MEETING

Wednesday, October 30, 2024

Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.

         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM
 
B. CALL TO ORDER
 
C. FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
     FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
 
     The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
 
D. ADOPTION OF PUBLIC AGENDA
     ADOPTION OF PUBLIC AGENDA
 
     SRD 853/24

THAT the agenda for October 30, 2024 regular meeting of the Board be adopted as presented.
 
     SRD 854/24

THAT the matter entitled 'Community Works (Gas Tax) Fund Allocation' be deferred to the November Board meeting.
 
     SRD 855/24

THAT the agenda for October 30, 2024 regular meeting of the Board be adopted as amended.
 
 
E. PETITIONS AND DELEGATIONS
 
F. ADOPTION OF MINUTES
     ADOPTION OF MINUTES
 
     SRD 856/24

THAT the minutes of the regular meeting of the Regional Board held on September 25, 2024 be adopted.
 
 
G. BUSINESS ARISING FROM MINUTES
 
H. PUBLIC CONSIDERATIONS
 
I. NOTICES OF MOTION
 
J. CHAIR'S REPORT
     CHAIR'S REPORT
 
     Remembrance Day
 
     The Chair advised that the Chair or Vice Chair typically represents the Regional District at the Remembrance Day wreath ceremony at the Campbell River Spirit Square. He noted that other directors have also been occasionally called upon when the Chair’s availability is an issue and identified that the Director for Area D has often represented the Regional District at this event.
 
     Vice Chair Sinnott advised that she would attend on the Regional District's behalf.
 
     Christmas Event
 
     The Chair advised that the Directors' Christmas event is scheduled for December 11 which will involve a buffet dinner, comedian, and casino night. He advised that an invitation with more information is forthcoming.
 
     SRD 857/24

THAT the verbal report be received.
 
 
K. CONSENT CALENDAR
 
L. COMMITTEE CHAIR REPORTS
     COMMITTEE CHAIR REPORTS
 
     Strathcona Accessibility and Inclusion Advisory Committee
 
     SRD 858/24

THAT the draft minutes of the regular meeting of the Strathcona Accessibility and Inclusion Advisory Committee held on October 7, 2024 be received.
 
     Electoral Areas Services Committee
 
     SRD 859/24

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on October 9, 2024 be received.
 
     Municipal Services Committee
 
     SRD 860/24

THAT the draft minutes of the regular meeting of the Municipal Services Committee held on October 9, 2024 be received.
 
     School District 72 Liaison Committee
 
     SRD 861/24

THAT the draft minutes of the regular meeting of the School District 72 Liaison Committee held on October 15, 2024 be received.
 
     Committee of the Whole
 
     SRD 862/24

THAT the draft minutes of the regular meeting of the Committee of the Whole held on October 17, 2024 be received.
 
 
M. EXTRATERRITORIAL REPORTS
 
N. STAFF REPORTS
     STAFF REPORTS
 
     Request for Subdivision Frontage Relief (Katzko)
 
     SRD 863/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 864/24

THAT the Board approve frontage relief for proposed Lot 1, as shown on the plan of subdivision attached to the October 9, 2024 report from the Chief Administrative Officer.
 
     ESA Development Permit Application - DP 2D 24/FR 1D 24 (Frumento)
 
     SRD 865/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 866/24

THAT a floodplain setback of 10 metres be approved for the proposed dwelling on Lot 10, Section 34, Township 4, Comox District, Plan 38278.
 
     SRD 867/24

THAT the Floodplain and Geotechnical Assessments attached to the October 9, 2024 staff report form part of a required Section 219 covenant to be registered against title, and

THAT the Chair and Corporate Officer be authorized to execute the required Section 219 covenant prior to issuance of a Building Permit.
 
     SRD 868/24

THAT the Environmentally Sensitive Area development permit for foreshore and watercourse as attached in the October 9, 2024 staff report be approved, and

THAT the Corporate Officer be authorized to issue the permit upon registration of the Section 219 covenant.
 
     Transit Service in Electoral Area D
 
     SRD 869/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 870/24

THAT a report be prepared on the feasibility of upgrading the bus stops at Shelter Bay Resort and at Engles Road water side to include concrete pads, and

THAT the report address the cost of installing 2 more transit shelters.
 
     Evacuation Routes in Electoral Area D
 
     SRD 871/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 872/24

THAT a report be prepared for discussion at the Electoral Areas Services Committee on emergency preparedness plans for Electoral Area D including evacuation routes should Highway 19A become unnavigable.
 
     Village Bay Lake Telephone Service
 
     SRD 873/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 874/24

THAT a report with options for providing reliable telephone service to the Village Bay Lakes area on Quadra Island be prepared for consideration by the Electoral Areas Services Committee including, if possible, the reinstatement of the recently discontinued Telus pay phone service.
 
     Pub to Pub (Jack Hames) Trail
 
     SRD 875/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 876/24

THAT a report be prepared for discussion at the Electoral Areas Services Committee on the matter of Regional District signs for the Pub to Pub Trail (also known as the Jake Hames Trail).
 
     Old Growth Forest Management - Quadra Island
 
     SRD 877/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 878/24

THAT the Board write a letter to the Minister of Forests, the Minister of Water, Lands & Natural Resource Stewardship, and BC’s Chief Forester highlighting concerns with old forest management on Quadra Island, the need for clarity on provincial responsibility for recruitment of old forests in landscape units with a deficit, and the immediate need for forest landscape planning on Quadra Island to ensure recruitment and retention of adequate mature forest to meet provincial targets.
 
     SRD 879/24

THAT the report be referred to the Natural Resources and First Nations Relations Committees for comment on appropriate follow up and recommendations to the Board.
 
     Quathiaski Cove Sewer System Rights of Way
 
     SRD 880/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 881/24

THAT the Chair and Corporate Officer be authorized to execute the statutory right of way agreements with owners of properties along Pidcock Road regarding access to the Quathiaski Cove sewer works.
 
     Cortes Island Multi-Use Sports Courts - Request For Funding
 
     SRD 882/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 883/24

THAT a report on providing $50,000 of Community Works Funding for the building of a multi-use sports court on the Southern Cortes Community Association’s property be prepared for further consideration by the Electoral Areas Services Committee.
 
     Cortes Island Land and Home Ownership
 
     SRD 884/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 885/24

THAT the Regional District work with the Cortes Housing Society (CHS) to develop a plan for a short term loan through the Regional Housing Service so that CHS can develop part of its land with power, water, septic, and road access to facilitate long term lease agreements and thus create affordable housing opportunities on Cortes Island.
 
     Cortes Island Advisory Planning Commission
 
     SRD 886/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 887/24

THAT Romney Shipway, Bruce Ellingsen, Amy Robertson, Kevin Peacey, Michael O'Donnell, Kai Harvey, Amy Bockner, Kate Maddigan and Elijah McKenty be appointed to the Electoral Area B (Cortes Island) Advisory Planning Commission effective January 1, 2025.
 
     SRD 888/24

THAT a report on possible changes to the terms of reference for the Cortes Island Advisory Planning Commission bylaw be prepared for review by the Electoral Areas Services Committee.
 
     Cortes Island Community Hall Funding
 
     SRD 889/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 890/24

THAT the Chair and Corporate Officer be authorized to execute the modification agreements for the Cortes Island community halls as attached to the October 23, 2024 report from the Chief Administrative Officer.
 
     SPARC BC - Accessibility Training
 
     SRD 891/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 892/24

THAT an application be submitted for a $25,000 grant from the SPARC BC Local Community Accessibility Grant Program to develop an accessibility education and awareness program.
 
     Natural Assets Management
 
     SRD 893/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 894/24

THAT the Regional District apply for funding through the Federation of Canadian Municipalities to assist with natural asset management.
 
     SRD 895/24

THAT the Regional District schedule individual meetings with Roy Brooke of the Natural Assets Initiative for electoral area B, C, and D directors and staff.
 
     RECESS
 
     The meeting was recessed at 1:45 p.m. due to a power brownout.
 
     RECONVENE
 
     The meeting reconvened at 2:00 p.m. with all members present except for Director Dahl.
 
     STAFF REPORTS (Con't)
 
     Natural Assets Management (con't)
 
     SRD 896/24

THAT the motion be amended to add the words "and, THAT staff bring back a report on natural asset management, connections to the strategic priorities of climate resilience and climate change, and the benefits of natural asset management in the electoral areas" after the word 'staff'.
 
     A vote was held on the motion as amended and it was…
 
     Purchasing Authority Delegation
 
     SRD 897/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 898/24

THAT Bylaw No. 521 (Purchase Authority Delegation) be amended to increase the CAO’s purchase authority to $3,000,000 with respect to the RECREATE project, on the understanding that such authority may not be used in a manner that would exceed the current financial plan bylaw.
 
     SRD 899/24

THAT a listing of paid invoices in excess of $250,000 be included in reports to the Strathcona Gardens Commission as part of periodic updates for the RECREATE project.
 
     Support Service Cost Allocation
 
     SRD 900/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 901/24

THAT a further report with options for allocating support services costs be prepared for the Board's consideration.
 
     Poverty Reduction Plan
 
     SRD 902/24

THAT the report from the Chief Administrative Officer be received for information only.
 
     SRD 903/24

THAT the Chief Administrative Officer not permit actions that are set out in the Poverty Reduction Plan without providing to the Board:
• a motion for approval to move forward with an action set out in this plan; or
• the CAO's reasonable interpretation of how a proposed action under the plan aligns with the Board’s stated strategic priorities and how the CAO proposes to action the recommendations; or
• a summary for Board approval of actions under the plan, together with any actions to be added that the CAO proposes to action.
 
     Indigenous Cultural Safety Grant
 
     SRD 904/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 905/24

THAT a regional application to the 2024 Indigenous Cultural Safety / Cultural Humility grant program on behalf of the local government and First Nations entities identified in the October 24, 2024 report from the Chief Administrative Officer be approved, and

THAT the Regional District commit to overall management of the grant if the application is successful.
 
     Funding Tied to K-12 Data Collection
 
     SRD 906/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 907/24

THAT the Regional District work with other regional districts on Vancouver Island regarding support for funding tied to K-12 data collection.
 
     SRD 908/24

THAT the Regional District write a letter of advocacy to the provincial government regarding the funding tied to K-12 data collection.
 
     Grant Applications Policy
 
     SRD 909/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 910/24

THAT a corporate policy be prepared for the Board's consideration to address the process for making grant applications before year end.
 
     SRD 911/24

THAT staff bring back a very high level report to the Board outlining the scope and number of policies that may not be easily accessible by the Board, and

THAT staff start scheduling a policy review as a regular item on the agenda.
 
     Rural Economic Diversification Infrastructure Program Grants
 
     SRD 912/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 913/24

THAT a grant application to the Rural Economic Diversification Infrastructure Grant Program be submitted in partnership with the Kyuquot Community Association for boardwalk and trail improvements on Walter's Island and that 20% of the project funding be approved from the Area A Community Works Funding to a maximum of $75,000.
 
     SRD 914/24

THAT a grant application to the Rural Economic Diversification Infrastructure Grant Program Economic Capacity Stream not be submitted to support a Rural Engagement and Communications Coordinator position.
 
     Request for Financial Assistance - Sayward Secret Santa
 
     SRD 915/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 916/24

THAT a grant in aid for the Sayward Secret Santa c/o the Village of Sayward be paid from the Electoral Area A grant in aid budget in the amount of $500 to assist with providing 2024 Christmas hampers and gifts to Sayward families in need.
 
     Cortes Island Parent Advisory Council - Request For Funding
 
     SRD 917/24

THAT the report from the Chief Administrative Officer be received.
 
     Director Whalley left the meeting chambers.
 
     A vote was held on the motion and it was…
 
     SRD 918/24

THAT a grant in aid for the Cortes Island School Parent Advisory Council in the amount of $5,000 to assist with the set up of a community accessible Multi-Media room be paid from the Electoral Area B grant in aid budget.
 
     Director Lanyon left the meeting chambers.
 
     A vote was held on the motion and it was…
 
 
O. BYLAWS
     BYLAWS
 
     Bylaw No. 568 - Corporate Office Lease
 
     SRD 919/24

THAT the report from the Chief Administrative Officer be received.
 
     Director Whalley returned to the meeting chambers.
 
     SRD 920/24

THAT Bylaw No. 568, being a bylaw to authorize entering into a lease agreement for part of the Regional District’s corporate office building, be now introduced and read a first time.
 
     SRD 921/24

THAT the rules be suspended and Bylaw No. 568 be given second and third readings.
 
     SRD 922/24

THAT Bylaw No. 568, being Corporate Office Lease Agreement Authorization Bylaw 2024, be now reconsidered, finally passed and adopted.
 
     Director Colborne left the meeting chambers.
 
     Bylaw No. 574 - Desolation Sound Bulk Water Regulation
 
     SRD 923/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 924/24

THAT Bylaw No. 574, being a bylaw to amend the land use regulations applicable to the Desolation Sound Rural Land Use area, be now introduced and read a first time.
 
     SRD 925/24

THAT Bylaw No. 574 be given second reading.
 
     Director Colborne returned to the meeting chambers.
 
     A vote was held on the motion and it was…
 
     SRD 926/24

THAT virtual public hearing to consider Bylaw No. 574 be scheduled for 6:30 p.m. on Thursday, November 14, 2024, and

THAT the holding of the public hearing be delegated to the Electoral Area C director.
 
     Bylaw No. 577 - Desolation Sound Rural Land Use Bylaw Amendments
 
     SRD 927/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 928/24

THAT Bylaw No. 577, being a bylaw to amend the land use regulations applicable to the Desolation Sound Rural Land Use area, be now introduced and read a first time.
 
     SRD 929/24

THAT Bylaw No. 577 be given second reading.
 
     SRD 930/24

THAT a virtual public hearing on Bylaw No. 577 be scheduled immediately following the public hearing on Bylaw No. 574 on Thursday, November 14, 2024, and

THAT the holding of the public hearing be delegated to the Electoral Area C director.
 
     Bylaw No. 578 - Menzies Bay Area Zoning Bylaw
 
     SRD 931/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 932/24

THAT Bylaw No. 578 be given third reading.
 
     SRD 933/24

THAT Bylaw No. 578, being Menzies Bay Area Zoning Bylaw 1996, Amendment No. 14, be reconsidered, finally passed and adopted.
 
     Bylaw No. 580 - Electoral Area D Zoning Amendment
 
     SRD 934/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 935/24

THAT Bylaw No. 580, being a bylaw to amend the zoning regulations applicable to Electoral Area 'D', be now introduced and read a first time.
 
     SRD 936/24

THAT the rules be suspended and Bylaw No. 580 be given second and third readings.
 
     SRD 937/24

THAT Bylaw No. 580, being Campbell River Area Zoning Bylaw 1991, Amendment No. 77, be now reconsidered, finally passed and adopted.
 
     Bylaw No. 581 - Electoral Area D Wood Debris Removal Service
 
     SRD 938/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 939/24

THAT Bylaw No. 581, being a bylaw to authorize the provision of a wood debris removal service in Electoral Area D (Oyster Bay-Buttle Lake), be now introduced and read a first time.
 
     SRD 940/24

THAT the rules be suspended and Bylaw No. 581 be given second and third readings.
 
     SRD 941/24

THAT approval of the electors be authorized to be obtained using an alternative approval process.
 
     Bylaw No. 582 - Quadra Island Zoning Amendment (Crescent Channel Enterprises)
 
     SRD 942/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 943/24

THAT Bylaw No. 582, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 
     SRD 944/24

THAT the rules be suspended and Bylaw No. 582 be given second and third readings.
 
     SRD 945/24

THAT Bylaw No. 582, being Quadra Island Zoning Bylaw 1990, Amendment No. 149, be now reconsidered, finally passed and adopted.
 
     SRD 946/24

THAT a report be prepared on the obligations, responsibilities and consequences associated with Strathcona Regional District being a signatory on conservation covenants.
 
     Bylaw No. 583 - Campbell River Area Zoning Bylaw Amendment (Wiebe)
 
     SRD 947/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 948/24

THAT Bylaw No. 583, being a bylaw to amend the zoning regulations applicable to Electoral Area 'D', be now introduced and read a first time.
 
     SRD 949/24

THAT the rules be suspended and Bylaw No. 583 be given second and third readings.
 
     SRD 950/24

THAT Bylaw No. 583, being Campbell River Area Zoning Bylaw 1991, Amendment No. 78, be now reconsidered, finally passed and adopted.
 
     Bylaw No. 584 - Financial Plan Amendment
 
     SRD 951/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 952/24

THAT Bylaw No. 584, being a bylaw to amend the 2024-2028 financial plan and capital expenditure program, be now introduced and read a first time.
 
     SRD 953/24

THAT the rules be suspended and Bylaw No. 584 be given second and third readings.
 
     SRD 954/24

THAT Bylaw No. 584, being 2024-2028 Financial Plan and Capital Expenditure Program Bylaw, Amendment No. 1, be reconsidered, finally passed and adopted.
 
 
P. CORRESPONDENCE
     CORRESPONDENCE
 
     SRD 955/24

THAT the following items be received:
 
     Community Works Fund
 
     - August 23, 2024 correspondence from the Union of BC Municipalities regarding the 2024/25 Community Works Fund payment.
 
     Foster Family Month
 
     - September 25, 2024 correspondence from the Province of BC regarding Foster Family Month.
 
     ICET Co-Governance
 
     - September 26, 2024 media release regarding the co-governing of the Island Coastal Economic Trust.
 
     VICC Climate Summit
 
     - October 4, 2024 correspondence from the Vancouver Island and Coastal Communities Climate Leadership Steering Committee regarding the Climate Summit Report.
 
     Salmon Aquaculture Transition Process
 
     - October 15, 2024 correspondence from Canada regarding consultation and engagement on salmon aquaculture transition in BC.
 
     UBCM Priorities
 
     - October 16, 2024 media release regarding UBCM priorities for the Provincial election.
 
     AVICC Convention for 2025
 
     - October 22, 2024 correspondence from the Association of Vancouver Island and Coastal Communities regarding the 2025 convention.
 
     Cortes Island Grants in Aid
 
     SRD 956/24

THAT the September 11, 2024 correspondence from the Cortes Island Community Foundation regarding the awarding of grants to local organizations be received.
 
     Discovery Islands Economic Development Coordinator
 
     SRD 957/24

THAT the September 18, 2024 correspondence from the Discovery Islands Chamber of Commerce regarding the hiring of an Economic Development Coordinator be received.
 
     SRD 958/24

THAT the Regional District submit a letter of support for the Discovery Islands Chamber of Commerce REDIP capacity building application prior to the end of day October 31, 2024.
 
     Surplus School District Land
 
     SRD 959/24

THAT the October 23, 2024 correspondence regarding the availability of School District 72 land for housing purposes be received.
 
     Response to UBCM Issues
 
     SRD 962/24

THAT the October 25, 2024 correspondence from the Province of BC regarding issues raised at the Union of BC Municipalities convention be received.
 
     Director Davis left the meeting chambers.
 
     A vote was held on the motion and it was…
 
     SRD 963/24

THAT a small delegation comprised of the Mayor and CAO of Zeballos, Chair and CAO of the SRD go directly to Victoria to discuss the issue with Ministries of Transportation, Forests, and Emergency Management to highlight issues and share history of the issue.
 
 
Q. MEMBERS' REPORTS
     MEMBERS' REPORTS
 
     Electoral Area D Fire Protection
 
     SRD 964/24

THAT the October 21, 2024 report from Director Rice regarding the Electoral Area D Fire Protection service be received.
 
     SRD 965/24

As per paragraph 2 of the Campbell River Fire Protection Service with Area D, that staff prepare a report for the Nov 2024 Regional Board Meeting that includes the 2023 and 2024 that includes the detailed budget for operational, maintenance and such capitol items deemed to be necessary to the efficient operation of said Fire Department.
 
     SRD 966/24

As per paragraph 3 of the Campbell River Fire Protection Service with Area D, that staff prepare a report for the Nov 2024 Regional Board Meeting that includes the full financial statement of the operation of the fire protection service with Area D for the 2022 and 2023 fiscal year.
 
 
R. MANAGEMENT REPORT
 
S. NEW BUSINESS
 
T. ADDENDUM ITEMS
 
U. CLOSED SESSION
     CLOSED SESSION
 
     SRD 967/24

THAT the report from the Chief Administrative Officer be received.
 
     SRD 968/24

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1 )(f), (g), (i), (n), and (o) of the Community Charter.
 
     RECONVENE
 
     The Board reconvened in public at 4:17 p.m.
 
 
V. TERMINATION
     TERMINATION
 
     SRD 976/24

THAT the October 30, 2024 regular meeting of the Regional Board be terminated.
 
     Time: 4:17 p.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer