Strathcona
Regional District
ELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF MEETING


Wednesday, September 16, 2020
Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 9:30 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members in attendance vote and each member receives one vote.
 
AGENDA


      
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ADOPTION OF PUBLIC AGENDA

 Director Leigh requested that an item of New Business entitled "Vancouver Island Regional Library" be added to the agenda.
 
 Director Whalley requested that items of New Business entitled "Electoral Area Administration Service" and "Meeting Remuneration" be added to the agenda.
 
    a) EASC 154/20

THAT the agenda for the September 16, 2020 regular meeting of the Electoral Areas Services Committee be adopted as amended.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF PREVIOUS MEETING MINUTES

    a) EASC 155/20

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on July 22, 2020 be adopted.
 
 
F. BUSINESS ARISING FROM THE MINUTES

 Grant in Aid Policy
 
 Director Leigh requested clarification regarding changes to the grant in aid process.
 
 The Chief Administrative Officer advised that no changes have been made to the grant in aid policy.
 
 
G. PUBLIC CONSIDERATIONS

 
H. CHAIRS' REPORTS

 
I. STAFF REPORTS

 ESA Development Permit Application (Botsford)
 
    a) EASC 156/20

THAT the report from the Chief Administrative Officer be received.
 
    b) EASC 157/20

THAT the Committee recommend that development permit DP 3D 20 (Botsford) as attached in staff report dated September 3, 2020 be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
 
 Development Permit Application (Heriot Bay Tru Value Foods)
 
    c) EASC 158/20

THAT the report from the Chief Administrative Officer be received.
 
    d) EASC 159/20

THAT the Committee recommend that development permit DP 3C 20 (Heriot Bay Tru Value Foods), as attached in staff report dated September 1, 2020 be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
 
 North Quadra Island Burning Regulations - Citizen Engagement
 
    e) EASC 160/20

THAT the report from the Chief Administrative Officer be received.
 
 Quathiaski Cove Sewer Rates Bylaw Amendment
 
    f) EASC 161/20

THAT the report from the Chief Administrative Officer be received.
 
 Director Leigh in the Chair.
 
    g) EASC 162/20

THAT the Committee recommend that a bylaw be prepared to amend the user rates for the Quathiaski Cove sewer system to generate the revenue requirements identified in the 2020-2024 Financial Plan.
 
    h) EASC 163/20

THAT staff be directed to bring back additional funding scenarios including adjustment of user fees and possible parcel tax as per the direction of the committee.
 
 Director Abram in the Chair.
 
 Contracts with Sayward Valley Communications and the Village of Sayward
 
    i) EASC 163/20

THAT the report from the Chief Administrative Officer be received.
 
    j) EASC 164/20

THAT staff negotiate the settlement of contracts with Sayward Valley Communications, Mascon and the Village of Sayward; and furthermore

THAT staff seek legal council in regards to the breach(s) of contract and their termination; and furthermore

THAT the Chair of the SRD Board to write a letter to the Village of Sayward requesting a detailed ledger outlining all transactions affecting the Internet Upgrade Fund since inception.
 
 2021 Community Resiliency Investment Grant
 
    k) EASC 165/20

THAT the report from the Chief Administrative Officer be received.
 
    l) EASC 166/20

THAT the Committee recommend that an application to the 2021 Community Resiliency Investment grant program be submitted for FireSmart activities in the electoral areas, and

THAT Regional District commit to overall grant management if the application is successful.
 
 Grant Opportunity - Surge Narrows Store Site Revitalization
 
    m) EASC 167/20

THAT the report from the Chief Administrative Officer be received.
 
    n) EASC 168/20

THAT an application be submitted to the Investing in Canada Infrastructure Program - Rural and Northern Communities grant program for the revitalization of the Surge Narrows store building, boardwalk and floating dock at Read Island, and

THAT the Regional District support the project and commits to its share of costs or cost overruns associated with the project.
 
 Voting Rights - Electoral Area Matters
 
    o) EASC 169/20

THAT the report from the Chief Administrative Officer be received.
 
 Request for Economic Development Funding - Quadra Island Conservancy Stewardship Society
 
    p) EASC 170/20

THAT the report from the Chief Administrative Officer be received.
 
    q) EASC 171/20

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Island Conservancy Stewardship Society in the amount of $1,500 to assist with insurance premium costs to be paid from the Electoral Area C economic development service budget.
 
 Request for Financial Assistance - Quadra Cat Rescue
 
    r) EASC 172/20

THAT the report from the Chief Administrative Officer be received.
 
    s) EASC 173/20

THAT the Committee recommend that a grant in aid for the Quadra Cat Rescue in the amount of $1,500 be approved to assist with costs associated with controlling the unwanted cat population on Quadra Island to be paid from the Electoral Area C grant in aid budget.
 
 
J. BYLAWS

 OCP and Zoning Amendment Bylaw No. 94 and 95 Planning Files – 3350-20/CP 3C 09 & 3360-20/RZ 2C 09 (SCHELLINCK)
 
    a) EASC 174/20

THAT the staff report from the Chief Administrative Officer be received.
 
    b) EASC 175/20

THAT the Committee recommend that minor amendments to amendment Bylaw Nos. 94 and 95 be provided for the Board’s consideration.
 
 
K. CORRESPONDENCE

 
L. DIRECTORS' REPORTS

 Cortes Island Zoning Updates
 
    a) EASC 176/20

THAT the September 11, 2020 correspondence from Director Anderson regarding Cortes Island cannabis zoning be received.
 
 Director Leigh in the Chair.
 
    b) EASC 177/20

THAT staff prepare an amendment to the Electoral Area B zoning bylaw to permit cannabis production and sale without the requirements for site specific zoning.
 
 Director Abram in the Chair.
 
 
M. NEW BUSINESS

 Electoral Area Administration Service
 
    a) EASC 178/20

THAT a report be prepared for the Electoral Area Committee’s consideration that outlines the options for using the EA Administration Service to fund EA grants in aid for those EAs that wish to participate.
 
 Meeting Remuneration
 
    b) EASC 179/20

THAT the EA Remuneration Bylaw be amended to the effect that any Public Hearing that has both a zoning amendment and an OCP amendment will be considered to constitute two separate Public Hearings.
 
 Vancouver Island Regional Library
 
 Director Leigh provided a verbal update regarding the upcoming Vancouver Island Regional Library 2021-2022 budget and financial planning process.
 
 
N. ADDENDUM ITEMS

 
O. CLOSED SESSION

 
P. TERMINATION

    a) EASC 180/20

THAT the September 16, 2020 regular meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 11:40 a.m.

Certified Correct:



______________________________________
Chair


______________________________________
Corporate Officer