Strathcona
Regional District
ELECTORAL AREAS SERVICES COMMITTEE - NOTICE OF INAUGURAL MEETING


Wednesday, January 13, 2021
Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC commencing at 9:30 a.m.

The purpose of the meeting is to permit consideration of matters listed on the agenda below and, where appropriate, to provide recommendations to the Regional Board. Unless otherwise noted, all resolutions will be decided pursuant to section 208(1) of the Local Government Act, which requires that all Committee members in attendance vote and each member receives one vote.
 
AGENDA


      
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ELECTION OF CHAIR

 The Corporate Officer called for nominations for the position of Chair.
 
 Director Leigh nominated Director Abram. Director Abram accepted the nomination with thanks.
 
 The Corporate Officer called a second and third time for nominations and there were none.
 
 Director Abram was declared elected by acclamation to the position of Chair.
 
 
D. ELECTION OF VICE CHAIR

 The Corporate Officer called for nominations for the position of Vice Chair.
 
 Director Whalley nominated Director Leigh. Director Leigh accepted the nomination with thanks.
 
 The Corporate Officer called a second and third time for nominations and there were none.
 
 Director Leigh was declared elected by acclamation to the position of Vice Chair.
 
 Director Abram in the Chair.
 
 
E. ADOPTION OF PUBLIC AGENDA

    a) EASC 1/21

THAT the agenda for the January 13, 2021 inaugural meeting of the Electoral Areas Services Committee be adopted as presented.
 
 
F. PETITIONS AND DELEGATIONS

 
G. ADOPTION OF MINUTES

    a) EASC 2/21

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on November 4, 2020 be adopted as presented.
 
 
H. BUSINESS ARISING FROM MINUTES

 
I. CHAIR REPORTS

 
J. STAFF REPORTS

 Development Variance Permit Application (DV 2C 20 - Crombie)
 
    a) EASC 3/21

THAT the report from the Chief Administrative Officer be received.
 
 Director Anderson joined the meeting.

A vote was held on the pending motion and it was...
 
    b) EASC 4/21

THAT the matter be deferred pending wider neighbourhood response to the proposal.
 
 Cortes Island Fire Protection - Service Amendment
 
    c) EASC 5/21

THAT the report from the Chief Administrative Officer be received.
 
    d) EASC 6/21

THAT the Committee recommend to the Regional District Board that an amendment to the contract with the Cortes Island Fire Fighters Association be prepared to authorize out-of-jurisdiction road and medical rescue initiatives provided on behalf of Emergency Management BC.
 
 South Cortes Fire Protection - Property Removal Request
 
    e) EASC 7/21

THAT the report from the Chief Administrative Officer be received.
 
 Northern Electoral Area D Water System - Rates and Charges
 
    f) EASC 8/21

THAT the report from the Chief Administrative Officer be received.
 
    g) EASC 9/21

THAT the Committee recommend that proposed amendments to Bylaw No. 324 be prepared to address rate anomalies and encourage reporting of leaks in the Area D water system, and

THAT the following be forwarded to staff to be considered in the bylaw:

- With reference to the alleged leaks on private properties in the N. Area D water system, THAT property owners who do not notify the SRD of a leak on their property as soon as possible after it is discovered, may have a permanent meter installed on their property at their expense in addition to the costs of fixing the leak.

- Any property owner who becomes aware of a leak relating to the water system outside their property line is encouraged to inform the SRD Water Department immediately and if the SRD is able to find and repair that leak, the property owner will be credited with a $100 reduction on their annual water bill.
 
 2021 Schedule of Meetings
 
    h) EASC 10/21

THAT the report from the Chief Administrative Officer be received.
 
    i) EASC 11/21

THAT the proposed 2021 meeting calendar for the Electoral Areas Services Committee be approved.
 
 Proposed Grants in Aid (Financial Assistance) Policy
 
    j) EASC 12/21

THAT we defer this item until we receive a legal opinion concerning using the EA Administration Service for EA Grants in Aid.
 
 Requests for Financial Assistance - Electoral Area D
 
    k) EASC 13/21

THAT the report from the Chief Administrative Officer be received.
 
    l) EASC 14/21

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:

i) $3,000 to the Campbell River Motocross Association; and
ii) $3,000 to the Campbell River Head Injury Support Society.
 
 
K. BYLAWS

 
L. CORRESPONDENCE

 
M. DIRECTOR REPORTS

 
N. NEW BUSINESS

 
O. ADDENDUM ITEMS

 
P. CLOSED SESSION

    a) EASC 15/21

THAT the report from the Chief Administrative Officer be received.
 
 Director Anderson left the meeting.
 
    b) EASC 16/21

THAT a closed meeting be held following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(e), (f), (n) and (o) of the Community Charter.
 
 
Q. TERMINATION

    a) EASC 17/21

THAT the January 13, 2021 inaugural meeting of the Electoral Areas Services Committee be terminated.
 
 Time: 10:37 a.m.

Certified Correct:



________________________________
Chair


________________________________
Corporate Officer