Strathcona
Regional District
REGIONAL DISTRICT BOARD - NOTICE OF MEETING


Wednesday, October 21, 2020
Strathcona Regional District offices located at 990 Cedar Street, Campbell River, BC commencing at 12:30 p.m.
 
AGENDA


         Section Who Votes How Vote Counted Voting Threshold
 
A. CONFIRMATION OF QUORUM

 
B. CALL TO ORDER

 
C. ADOPTION OF PUBLIC AGENDA

     ADOPTION OF PUBLIC AGENDA
 
     SRD 763/20

THAT the agenda for October 21, 2020 regular meeting of the Board be adopted as presented.
 
 
D. PETITIONS AND DELEGATIONS

 
E. ADOPTION OF MINUTES

     ADOPTION OF MINUTES
 
     SRD 764/20

THAT the minutes of the regular meeting of the Regional Board held on October 7, 2020 be adopted.
 
 
F. BUSINESS ARISING FROM MINUTES

1) BUSINESS ARISING FROM MINUTES
 
     Oyster River Right of Way Agreement
 
     Director Leigh requested an update on the Oyster River Right of Way agreement for the Oyster River well.
 
     The Senior Manager Community Services advised that the agreement is nearing completion and she anticipates it will be on the next board agenda.
 
 
G. PUBLIC CONSIDERATIONS

 
H. NOTICES OF MOTION

 
I. CHAIR'S REPORT

1) CHAIR'S REPORT
 
     Ka:yu:'k't'h'iche:k'tles7et'h' First Nations Workshop
 
     The Vice Chair
 
 
J. CONSENT CALENDAR

 
K. COMMITTEE CHAIR REPORTS

     1. Electoral Areas Services Committee
 
     THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on October 7, 2020 be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     2. Strathcona Gardens Commission
 
     THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on October 7, 2020 be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     3. Committee of the Whole
 
     THAT the draft minutes of the special meeting of the Committee of the Whole held on October 8, 2020 be received 208(1) All Directors 1 director/
1 vote
Majority
 
 
L. EXTRATERRITORIAL REPORTS

 
M. STAFF REPORTS

     1. Quadra Links - Discharge of Covenant
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT the Chair and Corporate Officer be authorized to release Covenant EX119330 over Lot A, District Lots 122 and 154 Sayward District, Plan EPP98484 and do all things incidental thereto. 208(1) All Directors 1 director/
1 vote
Majority
 
     2. Strathcona Gardens Recreation Complex - Grant Application to ICIP
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT the Regional District commit to pay its share of the total eligible costs and any cost overruns for the RE-CREATE Project Concept Option 1 (excluding ice surfaces) at the Strathcona Gardens. 209(1) Campbell River, Electoral Area D 1 director/
1 vote
Majority
 
     3. BC Ferry Authority - Nomination to Board
 
     THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     4. Proposed Policy - Visitor Radio Service
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT a policy regarding guidelines for the use of 93.1 FM Visitor Radio be prepared for the Board’s consideration. 208(1) All Directors 1 director/
1 vote
Majority
 
     5. Proposed Policy - Abandoned Bylaws
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT a draft policy for dealing with abandoned bylaws be prepared for consideration by the Board. 208(1) All Directors 1 director/
1 vote
Majority
 
     6. Proposed Financial Assistance (Grant in Aid) Policy
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT section 2 of Policy CP-025 be amended by deleting the words “recent financial statement” and substituting the words “current financial statement”. 208(1) All Directors 1 director/
1 vote
Majority
 
     c) THAT the financial officer for the Regional District be retained as the intake point for grant applications. 208(1) All Directors 1 director/
1 vote
Majority
 
     d) THAT section 4 of Policy CP-025 be amended by deleting the words “that do not exceed $1,000” and substituting the words “that do not exceed $5,000”. 208(1) All Directors 1 director/
1 vote
Majority
 
     e) THAT Policy CP-025 be amended by adding the words “Starting on January 1, 2022” at the beginning of section 6. 208(1) All Directors 1 director/
1 vote
Majority
 
     f) THAT Policy CP-025 [Financial Assistance to Organizations] be approved as amended, and
THAT the policy entitled “Grants-in-Aid” approved by the Board of Directors for the Comox-Strathcona Regional District on December 11, 1997 be rescinded.
208(1) All Directors 1 director/
1 vote
Majority
 
     g) THAT a report be prepared for the Board’s consideration regarding the concept of a regional grants function. 208(1) All Directors 1 director/
1 vote
Majority
 
     7. Emergency Program Act Modernization
 
     THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     8. Regional Board Chair - Election Process
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT the elections for Chair and Vice Chair scheduled for the Board's inaugural meeting on November 4, 2020 be conducted using the Simply Voting web based system. 208(1) All Directors 1 director/
1 vote
Majority
 
     9. Request for Economic Development Funding - Quadra Circle Community Connections Society
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT the Board approve an economic development grant for the Quadra Circle Community Connections Society in the amount of $6,000 to assist with operating costs to be paid from the Electoral Area C economic development service budget. 207(5) All Directors 1 director/
1 vote
Majority
 
 
N. BYLAWS

     1. Bylaw No. 403 - Quathiaski Cove Sewer Extension Parcel Tax
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT Bylaw No. 403, being a bylaw to impose parcel taxes on eligible properties within the Quathiaski Cove sewer service extension area (No.1), be now introduced and read a first time. 207(5) All Directors 1 director/
1 vote
Majority
 
     c) THAT the rules be suspended and Bylaw No. 403 be given second and third readings. 207(5) All Directors 1 director/
1 vote
Majority
 
     d) THAT Bylaw No. 403, being Quathiaski Cove Sewer Service Extension (No.1) Parcel Tax Bylaw 2020, be reconsidered, finally passed and adopted. 228 All Directors 1 director/
1 vote
2/3 Majority
 
     2. Bylaws No. 408 and 409 - OCP Amendment and Rezoning Electoral Area A (CP 1A 20/RZ 1A 20 - Fear)
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT Bylaw No. 408, being a bylaw to amend the Official Community plan for the Menzies Bay area of Electoral Area A, be now introduced and read a first time. 477(2) All Electoral Areas 1 director/
1 vote
Absolute Majority
 
     c) THAT Bylaw No. 408 be given second reading. 477(2) All Electoral Areas 1 director/
1 vote
Absolute Majority
 
     d) THAT Bylaw No. 409, being a bylaw to amend the zoning regulations for the Menzies Bay area of Electoral Area A, be now introduced and read a first time 213(1) All Electoral Areas 1 director/
1 vote
Majority
 
     e) THAT Bylaw No. 409 be given second reading. 213(1) All Electoral Areas 1 director/
1 vote
Majority
 
     f) THAT a public hearing to consider Bylaws No. 408 and 409 be authorized to be held virtually starting at 7:00 p.m. on Wednesday, November 18, 2020, and

THAT the holding of the public hearing be delegated to the directors representing Electoral Areas A, C & D with the directors for Electoral Area A and Electoral Area ____ designated as the Chair and Vice Chair respectively for the public hearing.
213 All Electoral Areas 1 director/
1 vote
Majority
 
     3. Bylaw No. 414 - Quathiaski Cove Sewer System Rates
 
     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT Bylaw No. 414, being a bylaw to amend the rates charged for use of the Quathiaski Cove community sewer system, be now introduced and read a first time. 207(5) All Directors 1 director/
1 vote
Majority
 
     c) THAT the rules be suspended and Bylaw No. 414 be given second and third readings. 207(5) All Directors 1 director/
1 vote
Majority
 
     d) THAT Bylaw No. 414, being Quathiaski Cove Sewer Rates and Regulations Bylaw 2013, Amendment No. 5, be reconsidered, finally passed and adopted. 228 All Directors 1 director/
1 vote
2/3 Majority
 
 
O. CORRESPONDENCE

     1. Ka:yu:'k't'h'iche:k'tles7et'h' First Nations Membership on Regional Board
 
     THAT the October 6, 2020 correspondence from the Ka:yu:'k't'h'iche:k'tles7et'h' First Nations regarding membership on the Strathcona Regional District Board be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     2. Regional Intra-Migration
 
     THAT the October 15, 2020 media release from the Island Coastal Economic Trust regarding intra-migration statistics for the Island Coastal region be received. 208(1) All Directors 1 director/
1 vote
Majority
 
 
P. MEMBERS' REPORTS

 
Q. MANAGEMENT REPORT

 
R. NEW BUSINESS

 
S. ADDENDUM ITEMS

 
T. CLOSED SESSION

     a) THAT the report from the Chief Administrative Officer be received. 208(1) All Directors 1 director/
1 vote
Majority
 
     b) THAT a closed meeting be held following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(c), (e), (f), (g), (k), (n), (o) and 90(2)(b) of the Community Charter. 208(1) All Directors 1 director/
1 vote
Majority
 
 
U. TERMINATION

     THAT the October 21, 2020 regular meeting of the Regional Board be terminated. 208(1) All Directors 1 director/
1 vote
Majority