REGIONAL DISTRICT BOARD


Wednesday, August 19, 2020
Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, August 19, 2020 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members physically in attendance or participating electronically:
 
MINUTES
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Associate Member:K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nation


          
 
 
ADOPTION OF PUBLIC AGENDA
Leigh/Cornfield: SRD 573/20

THAT the agenda for the August 19, 2020 regular meeting of the Board be adopted as presented.
 CARRIED
 
 
ADOPTION OF MINUTES
Unger/Colborne: SRD 574/20

THAT the minutes of the regular meeting of the Regional Board held on July 22, 2020 be adopted.
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Public Attendance at Meetings
 
Director Leigh requested confirmation that the September 16, 2020 meeting would be open for attendance by the public and directors.
 
The Chair advised that the meeting would be open to the public and directors, however meetings would be conducted via remote access.
 
COVID-19 Office Protocols
 
Director Davis requested that a copy of the SRD COVID-19 Office Protocols be provided to directors.
 
 
 
CHAIR'S REPORT
Connected Coast
 
The Chair advised that Connected Coast would be the focus of the next meeting.
 
Public Attendance at Meetings
 
The Chair advised that the Regional District is re-opening its Board meetings to the public starting September 16, 2020.
 
Ministry of Municipal Affairs and Housing
 
The Chair advised that she would attend a virtual meeting being offered by the Ministry of Municipal Affairs and Housing regarding COVID-19 updates and re-opening plans.
 
Leigh/Colborne: SRD 575/20

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Whalley: SRD 576/20

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on July 22, 2020 be received.
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Colborne: SRD 577/20

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commision held on July 22, 2020 be received.
 CARRIED
 
 
STAFF REPORTS
Environmentally Sensitive Areas Development Permit DP 2D 20 (Hagel)
 
Leigh/Colborne: SRD 578/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Abram: SRD 579/20

THAT environmentally sensitive area development permit DP 2D 20 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Cortes Island Community Hall Funding Agreements
 
Anderson/Whalley: SRD 580/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Anderson/Unger: SRD 581/20

THAT the agreements with the Whaletown Community Club and Southern Cortes Community Hall be approved, and

THAT the Chair and Corporate Officer be authorized to execute the contracts.
 CARRIED
 
Director Kirschner joined the meeting.
 
Strathcona Gardens Recreate Project - Design and Procurement
 
Adams/Colborne: SRD 582/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Adams/Colborne: SRD 583/20

THAT a grant application for the Re-create Project Concept Option 1 (excluding ice surfaces) be submitted to the Investing in Canada Infrastructure Program, and

THAT an RFP process be initiated to select a prime consultant and sub consultants to complete the design and procurement of the Re-create Project.
 CARRIED
 
Emergency Response Program "SRD Delivers"
 
Unger/Colborne: SRD 584/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Quathiaski Cove Sewer Extension Parcel Tax
 
Adams/Kerr: SRD 585/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Unger/Colborne: SRD 586/20

THAT a bylaw be prepared for the Board’s consideration that would impose a parcel tax on those properties within the Quathiaski Cove sewer system extension area that have declined to prepay their share of project costs.
 CARRIED
 
Abram/Leigh: SRD 587/20

THAT the property owners be sent a letter from the Strathcona Regional District fully explaining this process.
 CARRIED
 
Permissive Tax Exemption 2021 - Royal Canadian Legion, Branch #154
 
Abram/Whalley: SRD 588/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Adams/Colborne: SRD 589/20

THAT a bylaw be prepared for the Board’s consideration which would allow a permissive tax exemption for 2021 for all land and improvements in property class 08 (Recreation/Non-Profit) for Lot A of DL 24, Plan 30584, Sayward District. (Folio #772-16713.015 - Royal Canadian Legion, Branch #154, Heriot Bay, Quadra Island).
 CARRIED
 
Permissive Tax Exemption 2021 - Surge Narrows Community Association
 
Adams/Whalley: SRD 590/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Adams/Whalley: SRD 591/20

THAT a bylaw be prepared for the Board’s consideration which would provide a permissive tax exemption for 2021 for all land in property class 01 (Residential) for DL 302, Sayward District. (Folio #772-18430.000, Surge Narrows Community Association, Read Island).
 CARRIED
 
Floodplain Relaxation Covenant - Salmon Point Resort
 
Leigh/Kerr: SRD 592/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Whalley: SRD 593/20

THAT the Section 219 covenant attached to the August 13, 2020 report from the Chief Administrative Officer be approved, and

THAT the Chair and Corporate Officer be authorized to execute the covenant on behalf of the Regional District.
 CARRIED
 
BYLAWS
Bylaw No. 352 - Quadraponics Cannabis INC. (RZ 8C 19 - Hedefine)
 
Abram/Leigh: SRD 594/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Anderson: SRD 595/20

THAT Bylaw No. 352, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 CARRIED
 
Abram/Colborne: SRD 596/20

THAT Bylaw No. 352 be given second reading.
 CARRIED
 
Abram/Whalley: SRD 597/20

THAT a further report regarding a public hearing for Bylaw No. 352 be prepared for the Board's consideration.
 CARRIED
 
Bylaw No. 386 - Rezoning Proposal (RZ 2C 20 - S. Quadra Fire Protection)
 
Abram/Whalley: SRD 598/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Leigh: SRD 599/20

THAT Bylaw No. 386, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time
 CARRIED
 
Abram/Leigh: SRD 600/20

THAT Bylaw No. 386 be given second reading
 CARRIED
 
Abram/Kerr: SRD 601/20

THAT a further report regarding the scheduling of a public hearing for Bylaw No. 386 be prepared for the Board’s consideration.
 CARRIED
 
Bylaws No. 379 and 380 - OCP and Rezoning (CP 1B 19 / RZ 1B 19 - Cortes Island Seniors Society)
 
Anderson/Whalley: SRD 602/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Anderson/Colborne: SRD 603/20

THAT a public hearing on Bylaws No. 379 and 380 (Cortes Island Seniors Society) be authorized to be held starting at 2:00 p.m. on Thursday, October 15, 2020 in accordance with the requirements of Ministerial Order M192, and

THAT the Manson’s Community Hall located at 983 Beasley Road, Cortes Island be designated as the physical location for the public hearing for those individuals wishing to attend the hearing in person, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area B and Electoral Area A designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaws No. 352, 383, 384 and 386 - Electoral Area C Public Hearings
 
Abram/Colborne: SRD 604/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Whalley: SRD 605/20

THAT the following guidelines be followed for the public hearings:

1. We will have sufficient enforcement at the hall to ensure the COVID19 guidelines are followed to the letter;

2. There is an easily accessible method for others to join the hearing virtually;

3. There is an accurate recording of all the proceedings, both virtual and in-person;

4. No Director will be required to be in person at the hearing; and

5. The combined minutes will be made available to the directors within a reasonable time and at the next scheduled Board meeting if possible.
 CARRIED
 
Abram/Leigh: SRD 606/20

THAT a public hearing on Bylaws No. 383 and 384 (BC Ferries) be authorized to be held starting at 7:00 p.m. on Wednesday, September 9, 2020 in accordance with the requirements of Ministerial Order M192, and

THAT the Quadra Island Community Hall located at 970 West Road on Quadra Island be designated as the physical location for the public hearing for those individuals wishing to attend the hearing in person, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Abram/Leigh: SRD 607/20

THAT a public hearing on Bylaw No. 386 (Quadra Firehall) be authorized to be held on Wednesday, September 9, 2020 immediately following the public hearing on Bylaws No. 383 and 384 in accordance with the requirements of Ministerial Order M192, and

THAT the Quadra Island Community Hall located at 970 West Road on Quadra Island be designated as the physical location for the public hearing for those individuals wishing to attend the hearing in person, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Abram/Leigh: SRD 608/20

THAT a public hearing on Bylaw No. 352 (Quadraponics/Hedefine) be authorized to be to be held at 7:00 p.m. on Wednesday, September 16, 2020 in accordance with the requirements of Ministerial Order M192, and

THAT the Quadra Island Community Hall located at 970 West Road on Quadra Island be designated as the physical location for the public hearing for those individuals wishing to attend the hearing in person, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaw No. 400 - Electoral Area D Cannabis Regulations
 
Leigh/Whalley: SRD 609/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Davis: SRD 610/20

THAT Bylaw No. 400, being a bylaw to amend the zoning regulations applicable to Electoral Area D, be now introduced and read a first time.
 CARRIED Director Abram opposed
 
Leigh/Davis: SRD 611/20

THAT Bylaw No. 400 be given second reading.
 CARRIED Director Abram opposed
 
Leigh/Anderson: SRD 612/20

THAT the requirement to hold a public hearing on Bylaw No. 400 be waived in accordance with s.464(2) of the Local Government Act.
 CARRIED Director Abram opposed
 
Bylaw No. 385 - Cordero Channel Rezoning (RZ 1C 20 - Wilson)
 
Anderson/Unger: SRD 613/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Leigh: SRD 614/20

THAT Bylaw No. 385, being a bylaw to amend Quadra Island Zoning Bylaw 1990, be now introduced and read a first time.
 CARRIED
 
Bylaw No. 398 - Cortes Island First Responder Service
 
Anderson/Colborne: SRD 615/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Anderson/Unger: SRD 616/20

THAT Bylaw No. 398, being a bylaw to authorize entering into an agreement for the provision of first responder services on Cortes Island, be now introduced and read a first time.
 CARRIED
 
Anderson/Kerr: SRD 617/20

THAT the rules be suspended and Bylaw No. 398 be given second and third readings.
 CARRIED
 
Anderson/Kerr: SRD 618/20

THAT Bylaw No. 398 being Cortes Island First Responder Service Agreement Authorization Bylaw 2020, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 389 - Home Away From Home Service
 
Abram/Colborne: SRD 619/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Kerr: SRD 620/20

THAT Bylaw No. 389, being Home Away from Home Service Establishing Bylaw 2020, be reconsidered, finally passed and adopted.
 CARRIED
 
Colborne/Kerr: SRD 621/20

THAT the 2020 to 2024 financial plan be amended to incorporate the Home Away From Home service.
 CARRIED
 
Bylaws No. 393 and 394 - Public Library Facilities
 
Leigh/Colborne: SRD 622/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
SRD 623/20

THAT Bylaw No. 393, being Public Library Facility Service Establishing Bylaw 2020, be reconsidered, finally passed and adopted.
 CARRIED
 
Kerr/Adams: SRD 624/20

THAT Bylaw No. 394, being Public Library Facility Loan Authorization Bylaw 2020, be reconsidered, finally passed and adopted.
 CARRIED
 
Colborne/Kerr: SRD 625/20

THAT the 2020 to 2024 financial plan be amended to incorporate the public library facility service.
 CARRIED
 
Bylaw No. 401 - Quadra Island Community Hall Service and Lease Agreement
 
Abram/Unger: SRD 626/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Colborne: SRD 627/20

THAT Bylaw No. 401, being a bylaw to authorize entering into an lease agreement for Blenkin Memorial Park on Quadra Island, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 628/20

THAT the rules be suspended and Bylaw No. 401 be given second and third readings.
 CARRIED
 
Abram/Leigh: SRD 629/20

THAT Bylaw No. 401 be returned for further consideration by the Board following the public notification process.
 CARRIED
 
CORRESPONDENCE
Ministry of Forests, Lands, Natural Resource Operations and Rural Development (FLNROD) Timber Supply Review
 
Leigh/Cornfield: SRD 630/20

THAT the July 13, 2020 correspondence regarding the Ministry of Forests, Lands, Natural Resource Operations and Rural Development (FLNROD) Timber Supply Review be received.
 CARRIED
 
Leigh/Cornfield: SRD 631/20

THAT FLNROD make a presentation to the SRD prior to the deadline of September 28, 2020 so that we can comment.
 
 
Public Access to Local Government Decision-Making
 
Leigh/Colborne: SRD 632/20

THAT the following items be received:

- July 24, 2020 circular from the Ministry of Municipal Affairs and Housing regarding Ministerial Order M-192.
 
 
- August 13, 2020 circular from the Ministry of Municipal Affairs and Housing regarding Ministerial Order M-192.
 CARRIED
 
MEMBERS' REPORTS
Climate Change Survey Results
 
Davis/Colborne: SRD 633/20

THAT the August 10, 2020 report from Director Davis regarding the Vancouver Island and Coastal Communities climate change survey be received.
 CARRIED
 
Oceans Protection Plan
 
Abram/Colborne: SRD 634/20

THAT the July 30, 2020 report from Director Abram regarding the June 29, 2020 Oceans Protection Plan newsletter be received.
 CARRIED
 
 
 
 
CLOSED SESSION
Leigh/Unger: SRD 635/20

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Colborne/Leigh: SRD 636/20

THAT the Board convene a closed session immediately following termination of the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(e), (f), (g), (n) and (o) of the Community Charter.
 CARRIED
 
TERMINATION
Colborne/Adams: SRD 637/20

THAT the August 19, 2020 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:42 p.m.

Certified Correct:




__________________________________
Chair



__________________________________
Corporate Officer