REGIONAL DISTRICT BOARD

Wednesday, August 17, 2022
Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, August 17, 2022 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members physically in attendance or participating electronically:
 
MINUTES
     
Chair:B. UngerVillage of Gold River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 M. BakerVillage of Sayward
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 C. EvansCity of Campbell River
 K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ADOPTION OF PUBLIC AGENDA
Davis/Leigh: SRD 610/22

THAT the agenda for August 17, 2022 regular meeting of the Board be adopted as presented.
 CARRIED
 
PETITIONS AND DELEGATIONS
Mosaic Forest Management
 
Director Adams joined the meeting.
 
The Chair welcomed Molly Hudson, Director of Sustainability and Aaron Racher, General Manager North Island Operations from Mosaic Forest Management who made a presentation regarding the Big Coast Carbon project and Sustainable Forest Management activities on Quadra Island and Cortes Island.
 
The Chair thanked the presenters.
 
Colborne/Evans: SRD 611/22

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Colborne/Cornfield: SRD 612/22

THAT the minutes of the regular meeting of the Regional Board held on July 13, 2022 be adopted.
 CARRIED
 
 
 
 
CHAIR'S REPORT
Former Director John MacDonald
 
The Chair advised that former Director and Mayor of the Village of Sayward passed away on August 2, 2022. A celebration of life will be held on August 27, 2022 at 1:00 pm at the Kelsey Centre in Sayward. Chair Unger expressed his condolences to John's wife Sue and family.
 
Union of British Columbia Municipalities (UBCM) Ministerial Meetings
 
The Chair advised that confirmation of meeting requests have not been received by the Regional District to date. Once confirmations are received they will be sent to directors by email.
 
Evans/Cornfield: SRD 613/22

THAT the Chair's report be received.
 
 
Adams/Baker: SRD 614/22

THAT $500 be donated to the Tour de Rock in the name of John MacDonald and that flowers and a sympathy card be sent to the celebration of life.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Leigh: SRD 615/22

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on July 13, 2022 be received.
 CARRIED
 
Strathcona Gardens Commission
 
Evans/Adams: SRD 616/22

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on July 13, 2022 be received.
 CARRIED
 
 
STAFF REPORTS
Environmentally Sensitive Areas Development Permit Application (DP 5D 22 - Lamb)
 
Cornfield/Leigh: SRD 617/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Whalley: SRD 618/22

THAT development permit DP 5D 22 (Lamb) as attached in staff report dated July 21, 2022 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Parkland Dedication - April Point Developments
 
Abram/Whalley: SRD 619/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Whalley: SRD 620/22

THAT the parkland dedication offer from April Point Developments Ltd. be accepted as outlined in the July 7, 2022 report from the Chief Administrative Officer, and

THAT the Chair and Corporate Officer be authorized to discharge the existing covenant from title following the dedication of parkland as required therein.
 CARRIED
 
School District and Local Government Election Agreements (Part 2)
 
Colborne/Cornfield: SRD 621/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Colborne/Davis: SRD 622/22

THAT the Chair and Corporate Officer be authorized to execute the proposed 2022 election agreements with the Village of Zeballos and School District 84 (Vancouver Island West).
 CARRIED
 
Quarterly Report B.C. Ombudsperson
 
Colborne/Cornfield: SRD 623/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Proposed Fire Protection Service - Duncan Bay/Race Point Road
 
Whalley/Leigh: SRD 624/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Whalley/Colborne: SRD 625/22

THAT the Race Point Road area be considered separately from the Duncan Bay/Gordon Road area for the purpose of evaluating the proposal by the City of Campbell River to supply fire protection services under contract.
 CARRIED
 
Cortes Island Refuse Collection - Contract Revisions
 
Whalley/Leigh: SRD 626/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Anderson/Cornfield: SRD 627/22

THAT the Chair and Corporate Officer be authorized to execute the proposed modification agreement with VEM Contracting for the curbside collection of household solid waste on Cortes Island.
 CARRIED
 
Earthquake Early Warning System - NRCan Collaboration Agreement
 
Colborne/Cornfield: SRD 628/22

tHAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Evans/Cornfield: SRD 629/22

THAT the Chair and Corporate Officer be authorized to execute the updated Collaboration agreements with Natural Resources Canada to install the Earthquake Early Warning System Extended Network.
 CARRIED
 
Baylink Contract
 
Cornfield/Whalley: SRD 630/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cornfield/Whalley: SRD 631/22

THAT the Chair and Corporate Officer be authorized to execute the contract with Baylink Network Inc., as a sole-source contract, to install the Earthquake Early Warning System Extended Network.
 CARRIED
 
Emergency Operations Centre - Grant Distribution
 
Evans/Colborne: SRD 632/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Davis/Cornfield: SRD 633/22

THAT the grant amounts listed in the August 12, 2022 report from the Chief Administrative Officer be approved as grants from the Regional Emergency preparedness budget, and

THAT the grants be released upon execution of a Letter of Understanding confirming the intended use of funds.
 CARRIED
 
Permissive Tax Exemption 2023 - Surge Narrows Community Association
 
Abram/Colborne: SRD 634/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Colborne: SRD 635/22

THAT a bylaw be prepared for the Board’s consideration which would allow a permissive tax exemption for 2023 for all land in property class 01 (Residential) for DL 302, Sayward District. (Folio #772-18430.000, Surge Narrows Community Association, Read Island).
 CARRIED
 
Permissive Tax Exemption 2023 - Royal Canadian Legion, Branch #154
 
Abram/Cornfield: SRD 636/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Leigh: SRD 637/22

THAT a bylaw be prepared for the Board’s consideration which would allow a permissive tax exemption for 2023 for all land and improvements in property class 08 (Recreation/Non-Profit) for Lot A of DL 24, Plan VIP30584, Sayward District. (Folio #772-16713.015, Royal Canadian Legion, Branch #154, Heriot Bay, Quadra Island).
 CARRIED
 
Director Remuneration and Expense Audit
 
Colborne/Evans: SRD 638/22

THAT the report from the Chair be received.
 CARRIED
 
Whalley/Cornfield: SRD 639/22

THAT the additional information gathered by the subcommittee be provided to the SRD finance department for a second review of payment validation based on the updated details supplied by Director Abram, and

THAT a report be prepared for the Boards consideration at the September 21, 2022 meeting.
 CARRIED
 
Request for Financial Assistance - Quadra Concerts Society
 
Cornfield/Abram: SRD 640/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Leigh: SRD 641/22

THAT the Board approve a grant for the Quadra Concerts Society in the amount of $2,000 to assist with the 2022-2023 Quadra Island concert series to be paid from the Electoral Area C grant in aid budget.
 CARRIED
 
BYLAWS
Bylaw No. 470 - Financial Plan Amendment
 
Cornfield/Evans: SRD 642/22

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Cornfield/Leigh: SRD 643/22

THAT Bylaw No. 470, being a bylaw to amend the 2022 to 2026 Financial Plan and Capital Expenditure Program, be now introduced and read a first time.
 CARRIED
 
Leigh/Cornfield: SRD 644/22

THAT the rules be suspended and Bylaw No. 470 be given second and third readings.
 CARRIED
 
Cornfield/Leigh: SRD 645/22

THAT Bylaw No. 470. being 2022 to 2026 Financial Plan and Capital Expenditure Program Bylaw, Amendment No. 1, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Leigh/Cornfield: SRD 646/22

THAT the following be received:
 
 
Ahaminaquus Welcome House
 
- July 20, 2022 correspondence from the Island Coastal Economic Trust regarding funding support for the Ahaminaquus Welcome House at Nootka Sound.
 
ICET Annual Report for 2021-22
 
- 2021-22 annual report of the Island Coastal Economic Trust.
 
Forest Enhancement Society - Accomplishments Update
 
- July 2022 Accomplishments Update report from the Forest Enhancement Society of British Columbia.
 CARRIED
 
Active Transportation Planning
 
Leigh/Colborne: SRD 647/22

THAT the July 26, 2022 correspondence from the Minister of Transportation regarding the Active Transportation Infrastructure Grants Program be received.
 CARRIED
 
Leigh/Cornfield: SRD 648/22

THAT a grant application be submitted to the Ministry of Transportation for the active transportation initiative on Cortes Island.
 CARRIED
 
Aquaculture Transition Engagement
 
Cornfield/Leigh: SRD 649/22

THAT the August 5, 2022 correspondence and supporting documents from the Government of Canada regarding a transition plan from open-net pen salmon farming in British Columbia be received.
 CARRIED
 
Cornfield/Evans: SRD 650/22

THAT the Strathcona Regional District formally participate in the transitional planning process from open net pen salmon farming in British Columbia.
 CARRIED
 
FireSmart Grant Funding Payment
 
Colborne/Leigh: SRD 651/22

THAT the July 26, 2022 correspondence from the Union of BC Municipalities regarding payment for the completion of the Holistic FireSmart Community Resilience Project be received.
 CARRIED
 
Wei Wai Kum Land Transfer
 
Cornfield/Colborne: SRD 652/22

THAT the August 11, 2022 news release from the Province of BC regarding the transfer of land to the Wei Wai Kum First Nation be received.
 CARRIED
 
Abram/Cornfield: SRD 653/22

THAT the Strathcona Regional District provide a letter to the federal and provincial Treaty Advisory Committee and the Chief and Council of the Wei Wai Kum First Nation to express major concerns regarding the lack of process by the Ministry of Indigenous Relations and Reconciliation to the elected local government regarding the Wei Wai Kum land transfer.
 CARRIED
 
 
 
 
 
 
TERMINATION
Colborne/Leigh: SRD 654/22

THAT the August 17, 2022 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 1:59 p.m.

Certified Correct:



__________________________________
Chair


__________________________________
Corporate Officer