Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, September 19, 2018 at the Strathcona Regional District office located at #301 - 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:46 a.m. with the following directors in attendance:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Director Leigh requested that an item of New Business entitled "Vancouver Island Regional Library" be added to the agenda.
 
Director Anderson advised than an addendum item entitled "Requests for Financial Assistance" has been added to the agenda.
 
Leigh/Whalley: EASC 256/18

THAT the agenda for the September 19, 2018 regular meeting of the Electoral Areas Services Committee be adopted as amended.
   CARRIED
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Leigh/Whalley: EASC 257/18

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on August 15, 2018 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
 
Licence of Occupation - Esplanade and Val Roads, Quadra Island
 
Leigh/Whalley: EASC 258/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Anderson: EASC 259/18

THAT the Committee recommend that the Licence of Occupation for Esplanade and Val Road rights-of-way for park and trail interests be renewed, and

THAT the Chair and Corporate Officer be authorized to execute the Licence of Occupation renewal documents.
   CARRIED
 
Salmon River/White River Flood Assessment Project
 
Whalley/Leigh: EASC 260/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 261/18

THAT the Committee recommend that the contract for the Salmon and White Rivers Flood Risk Assessment Project be awarded to McElhanney Consulting Services Ltd. per RFP-07-18, and

THAT the Chair and Corporate Officer be authorized to execute the contract.
   CARRIED
 
Electoral Area Director Remuneration
 
Whalley/Leigh: EASC 262/18

THAT the matter be deferred to the November 7, 2018 meeting of the Electoral Areas Services Committee. [Item]
   CARRIED
 
Planning Procedures and Fees Bylaw - Review
 
Whalley/Leigh: EASC 263/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Leigh: EASC 264/18

THAT the Committee recommend that Bylaw No. 5 being the "Strathcona Regional District Planning and Procedures and Fees Bylaw, 2008" be reviewed and that a further report with recommendations be prepared for consideration by the electoral services committee.
   CARRIED
 
Quadra Island Community Centre - Seismic Upgrade Project
 
Leigh/Whalley: EASC 265/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 266/18

THAT the Committee recommend that the Board approve the modification agreement between the Province of BC and the Regional District for seismic upgrading of the Quadra Island Community Centre, and

THAT the Chair and Corporate Officer be authorized to execute the modification agreement.
   CARRIED
 
Whalley/Anderson: EASC 267/18

THAT the Committee recommend that the Board award the contract for seismic upgrading of the Quadra Island Community Centre to J. Toelle Construction Ltd. In the amount of $342,000, and

THAT the Chair and Corporate Officer be authorized to execute the contract.
   CARRIED
 
Requests for Financial Assistance - Electoral Area D
 
Leigh/Whalley: EASC 268/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 269/18

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area D grant in aid budget as follows:
   
 
i) $2,100 to the CR & North Island Schizophrenia Society to assist with operations; [Item]
 
ii) $5,000 to the Campbell River Killer Whales Swim Club to assist with the operations; [Item]
 
iii) $1,000 to the Ocean Grove Parent Advisory Council to assist with PAC Initiatives for the 2018-2019 school year; [Item]
 
iv) $2,000 to the Second Chance Recovery House to assist with support group programs; and [Item]
 
v) $2,000 to the Campbell River Beacon Club to assist with the meal program. [Item]
   CARRIED
 
Request for Financial Assistance - Sayward Futures Society
 
Whalley/Anderson: EASC 270/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 271/18

THAT the Committee recommend that a grant in aid for the Sayward Futures Society in the amount of $2,200 to assist with operating expenses for the Sayward Tourism Committee be paid from the Electoral Area A grant in aid budget.
   CARRIED
 
 
 
DIRECTORS' REPORTS
 
Rose Harbour Housing Project
 
Leigh/Whalley: EASC 272/18

THAT the report from Director Leigh regarding the Rose Harbour housing project be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 273/18

THAT the Committee recommend that the SRD Board provide a letter of support to the BC Minister of Housing and the Premier for the Campbell River Transition Society’s plan to build 27 housing units for women seeking shelter and rehabilitation from abuse. CC Claire Trevena, MLA
   CARRIED
 
NEW BUSINESS
 
Vancouver Island Regional Library
 
Director Leigh provided a verbal update on the Vancouver Island Regional Library 2019 Annual Budget and Financial Plan development.
 
Whalley/Anderson: EASC 274/18

THAT the verbal report be received.
   CARRIED
 
ADDENDUM ITEMS
 
Anderson/Whalley: EASC 275/18

THAT the addendum be considered.
   CARRIED
 
Requests for Financial Assistance - Electoral Area B
 
Anderson/Whalley: EASC 276/18

THAT the September 18, 2018 email from Director Anderson regarding requests for financial assistance be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 277/18

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:

i) $1,500 to the Friends of Cortes Island Society to assist with new Parks and Trails Committee work; and
   
 
ii) $3,500 to the Cortes Island Business and Tourism Association to assist with the first phase of the Local Economic Action Plan.
   CARRIED
 
 
TERMINATION
 
Whalley/Leigh: EASC 278/18

THAT the September 19, 2018 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 10:25 a.m.

Certified Correct:



________________________________
Chair


________________________________
Corporate Officer