Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, September 16, 2020 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:30 a.m. with the following directors physically in attendance or participating electronically:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Director Leigh requested that an item of New Business entitled "Vancouver Island Regional Library" be added to the agenda.
 
Director Whalley requested that items of New Business entitled "Electoral Area Administration Service" and "Meeting Remuneration" be added to the agenda.
 
Leigh/Whalley: EASC 154/20

THAT the agenda for the September 16, 2020 regular meeting of the Electoral Areas Services Committee be adopted as amended.
   CARRIED
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Leigh/Whalley: EASC 155/20

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on July 22, 2020 be adopted. [Item]
   CARRIED
 
BUSINESS ARISING FROM THE MINUTES
 
Grant in Aid Policy
 
Director Leigh requested clarification regarding changes to the grant in aid process.
 
The Chief Administrative Officer advised that no changes have been made to the grant in aid policy.
 
 
 
STAFF REPORTS
 
ESA Development Permit Application (Botsford)
 
Leigh/Whalley: EASC 156/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Anderson: EASC 157/20

THAT the Committee recommend that development permit DP 3D 20 (Botsford) as attached in staff report dated September 3, 2020 be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
   CARRIED
 
Development Permit Application (Heriot Bay Tru Value Foods)
 
Anderson/Leigh: EASC 158/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Leigh: EASC 159/20

THAT the Committee recommend that development permit DP 3C 20 (Heriot Bay Tru Value Foods), as attached in staff report dated September 1, 2020 be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
   CARRIED
 
North Quadra Island Burning Regulations - Citizen Engagement
 
Leigh/Anderson: EASC 160/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Quathiaski Cove Sewer Rates Bylaw Amendment
 
Leigh/Anderson: EASC 161/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Director Leigh in the Chair.
 
Anderson/Abram: EASC 162/20

THAT the Committee recommend that a bylaw be prepared to amend the user rates for the Quathiaski Cove sewer system to generate the revenue requirements identified in the 2020-2024 Financial Plan.
   CARRIED
 
Abram/Anderson: EASC 163/20

THAT staff be directed to bring back additional funding scenarios including adjustment of user fees and possible parcel tax as per the direction of the committee.
   CARRIED
 
Director Abram in the Chair.
 
Contracts with Sayward Valley Communications and the Village of Sayward
 
Whalley/Leigh: EASC 163/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 164/20

THAT staff negotiate the settlement of contracts with Sayward Valley Communications, Mascon and the Village of Sayward; and furthermore

THAT staff seek legal council in regards to the breach(s) of contract and their termination; and furthermore

THAT the Chair of the SRD Board to write a letter to the Village of Sayward requesting a detailed ledger outlining all transactions affecting the Internet Upgrade Fund since inception.
   CARRIED
 
2021 Community Resiliency Investment Grant
 
Leigh/Whalley: EASC 165/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 166/20

THAT the Committee recommend that an application to the 2021 Community Resiliency Investment grant program be submitted for FireSmart activities in the electoral areas, and

THAT Regional District commit to overall grant management if the application is successful.
   CARRIED
 
Grant Opportunity - Surge Narrows Store Site Revitalization
 
Whalley/Leigh: EASC 167/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 168/20

THAT an application be submitted to the Investing in Canada Infrastructure Program - Rural and Northern Communities grant program for the revitalization of the Surge Narrows store building, boardwalk and floating dock at Read Island, and

THAT the Regional District support the project and commits to its share of costs or cost overruns associated with the project.
   CARRIED
 
Voting Rights - Electoral Area Matters
 
Whalley/Leigh: EASC 169/20

THAT the report from the Chief Administrative Officer be received. [Item]
   DEFEATED Directors Abram, Anderson, and Leigh opposed.
 
Request for Economic Development Funding - Quadra Island Conservancy Stewardship Society
 
Leigh/Whalley: EASC 170/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 171/20

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Island Conservancy Stewardship Society in the amount of $1,500 to assist with insurance premium costs to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
Request for Financial Assistance - Quadra Cat Rescue
 
Whalley/Leigh: EASC 172/20

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 173/20

THAT the Committee recommend that a grant in aid for the Quadra Cat Rescue in the amount of $1,500 be approved to assist with costs associated with controlling the unwanted cat population on Quadra Island to be paid from the Electoral Area C grant in aid budget.
   CARRIED
 
BYLAWS
 
OCP and Zoning Amendment Bylaw No. 94 and 95 Planning Files – 3350-20/CP 3C 09 & 3360-20/RZ 2C 09 (SCHELLINCK)
 
Whalley/Leigh: EASC 174/20

THAT the staff report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 175/20

THAT the Committee recommend that minor amendments to amendment Bylaw Nos. 94 and 95 be provided for the Board’s consideration.
   CARRIED
 
 
DIRECTORS' REPORTS
 
Cortes Island Zoning Updates
 
Anderson/Leigh: EASC 176/20

THAT the September 11, 2020 correspondence from Director Anderson regarding Cortes Island cannabis zoning be received. [Item]
   CARRIED
 
Director Leigh in the Chair.
 
Anderson/Abram: EASC 177/20

THAT staff prepare an amendment to the Electoral Area B zoning bylaw to permit cannabis production and sale without the requirements for site specific zoning.
   CARRIED Director Whalley opposed.
 
Director Abram in the Chair.
 
 
NEW BUSINESS
 
Electoral Area Administration Service
 
Whalley/Leigh: EASC 178/20

THAT a report be prepared for the Electoral Area Committee’s consideration that outlines the options for using the EA Administration Service to fund EA grants in aid for those EAs that wish to participate.
   CARRIED Director Anderson opposed.
 
Meeting Remuneration
 
Whalley/Leigh: EASC 179/20

THAT the EA Remuneration Bylaw be amended to the effect that any Public Hearing that has both a zoning amendment and an OCP amendment will be considered to constitute two separate Public Hearings.
   CARRIED Director Anderson opposed.
 
Vancouver Island Regional Library
 
Director Leigh provided a verbal update regarding the upcoming Vancouver Island Regional Library 2021-2022 budget and financial planning process.
 
 
 
TERMINATION
 
Whalley/Leigh: EASC 180/20

THAT the September 16, 2020 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:40 a.m.

Certified Correct:



______________________________________
Chair


______________________________________
Corporate Officer