Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, July 24, 2019 at the Strathcona Regional District office located at #301 - 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:32 a.m. with the following directors in attendance:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Leigh/Whalley: EASC 128/19

THAT the agenda for the July 24, 2019 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   CARRIED
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Whalley/Leigh: EASC 129/19

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on June 12, 2019 be adopted. [Item]
   CARRIED
 
BUSINESS ARISING FROM THE MINUTES
 
Director Leigh requested clarification regarding why the Friends of Cortes Island Society, Transportation Committee grant that was defeated at the previous meeting was on the agenda for the current meeting.
 
The Chair advised that the matter will be deliberated when it comes up for discussion.
 
ANNOUNCEMENTS
 
The Chief Administrative Officer advised that Ralda Hansen, Senior Manager, Community Services announced her retirement effective October 2019 and further advised that Aniko Nelson has been appointed the Senior Manager, Community Services as her replacement.
 
 
 
STAFF REPORTS
 
Cannabis Regulation in Electoral Areas B and C
 
Leigh/Whalley: EASC 130/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 131/19

THAT the matter of regulatory cannabis production and retail operation for Electoral Area B be referred to the zoning bylaw review.
   CARRIED
 
Leigh/Anderson: EASC 132/19

THAT the Committee support regulatory updates to the Electoral Area C zoning bylaw which would permit cannabis production and retail operations where explicitly expressed only, and

THAT the Committee recommend that draft zoning amendment bylaws regulating cannabis production and retail operations be prepared for the Committee's review and consideration.
   CARRIED
 
License of Occupation Byers Point Road - Cortes Island
 
Whalley/Anderson: EASC 133/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 134/19

THAT the Committee recommend that the current and future License of Occupation renewal for Byers Point Road be approved, and

THAT the Chair and Corporate Officer be authorized to execute this and subsequent renewal documents.
   CARRIED
 
Request for Fire Protection Service - Moutcha Bay Resort
 
Whalley/Leigh: EASC 135/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 136/19

THAT the Committee recommend that a bylaw to authorize the Village of Tahsis to provide fire protection services to the Moutcha Bay Resort be prepared for the Board's consideration.
   CARRIED
 
Proposed Financial Planning Process
 
Leigh/Whalley: EASC 137/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 138/19

THAT a special meeting of the Electoral Areas Services Committee be scheduled for November 13, 2019 commencing at 9:30 am for the purpose of holding one on one EASC budget meetings.
   CARRIED
 
Request for Economic Development Funding - Quadra Island Conservancy and Stewardship Society
 
Leigh/Whalley: EASC 139/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 140/19

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Island Conservancy and Stewardship Society in the amount of $1,480 to assist with insurance premium costs to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
BYLAWS
 
Bylaws No. 355, 356 and 361 - Electoral Area C (Private Moorage)
 
Whalley/Leigh: EASC 141/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 142/19

THAT Bylaw No. 355 be forwarded to the Board for first and second readings.
   CARRIED
 
Anderson/Whalley: EASC 143/19

THAT Bylaw No. 356 be forwarded to the Board for first and second readings.
   CARRIED
 
Anderson/Whalley: EASC 144/19

THAT Bylaw No. 361 be forwarded to the Board for first and second readings.
   CARRIED
 
Anderson/Whalley: EASC 145/19

THAT the Committee recommend that public hearings to consider Bylaws No. 355, 356, and 361 be scheduled at dates and times to be determined.
   CARRIED
 
CORRESPONDENCE
 
Proposed Quadra Island Official Community Plan Amendment
 
Whalley/Leigh: EASC 146/19

THAT the July 4, 2019 correspondence from Dennis Humes regarding the proposed Quadra Island Official Community Plan Amendment be received. [Item]
   CARRIED
 
DIRECTORS' REPORTS
 
BC Rural Islands Economic Forum
 
Anderson/Whalley: EASC 147/19

THAT the July 15, 2019 report from Director Anderson regarding the 2019 Rural Islands Economic Forum be received. [Item]
   CARRIED Director Leigh opposed
 
Request for Financial Assistance - Cortes Island Transportation Committee
 
Leigh/Whalley: EASC 148/19

THAT the report and pending motion referred by the Board which reads "THAT the Board recommend a grant in aid for the Friends of Cortes Island Society, Transportation Committee in the amount of $7,000 to assist with costs associated with funding a coordinator position and various initiatives supporting the Community Bus Coalition be paid from the Electoral Area B grant in aid budget" be received for information. [Item]
   CARRIED
 
Anderson/Whalley: EASC 149/19

THAT the July 15, 2019 report from Director Anderson regarding a request for financial assistance from the Cortes Island Transportation Committee be received. [Item]
   CARRIED
 
Anderson/Leigh: EASC 150/19

THAT the Committee recommend that a grant in aid for the Cortes Island Transportation Committee in the amount of $5,900 to assist with costs associated with funding a coordinator position and various Cortes initiatives to be paid from the Electoral Area B grant in aid budget.
   DEFEATED Directors Leigh and Whalley opposed
 
 
 
 
TERMINATION
 
Whalley/Anderson: EASC 151/19

THAT the July 24, 2019 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:24 a.m.

Certified Correct:



______________________________
Chair


______________________________
Corporate Officer