Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, July 18, 2018 at the Strathcona Regional District office located at #301 - 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:45 a.m. with the following directors in attendance:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Whalley/Leigh: EASC 212/18

THAT the agenda for the July 18, 2018 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   
 
Director Anderson requested that an item under "New Business" entitled Staff Introductions be added to the agenda
 
A vote was held on the motion as amended and it was ….
   CARRIED
 
PETITIONS AND DELEGATIONS
 
Quadra Island Auto Storage
 
The Chair welcomed John Walton who made a presentation regarding auto wrecking and storage on 1171 Milton Road, Quadra Island. [Item]
 
The Chair thanked Mr. Walton for the presentation.
 
Whalley/Anderson: EASC 213/18

THAT the presentation be received.
   CARRIED
 
Leigh/Anderson: EASC 214/18

THAT the matter be referred to the Electoral Areas Services closed session.
   CARRIED
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Anderson/Whalley: EASC 215/18

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on June 6, 2018 be adopted. [Item]
   CARRIED
 
BUSINESS ARISING FROM THE MINUTES
 
Campbell River Search & Rescue Grant
 
Director Leigh advised of her intention to provide a $2,500 grant in aid to Campbell River Search & Rescue for operational costs.
 
Connected Coast Forums
 
Director Anderson requested an update on the Community Forums being scheduled for the Connected Coast Broadband project.
 
Victoria Smith, Strategic Priorities Manager provided a verbal update regarding the community engagement plan.
 
 
 
STAFF REPORTS
 
Advisory Planning Commission Meeting Minutes - Electoral Area D
 
Leigh/Whalley: EASC 216/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 217/18

THAT the minutes of the meeting of the Electoral Area D Advisory Planning Commission held on May 14, 2018 be received.
   CARRIED
 
Northern Area D Water Demand Management and Metering Options
 
Leigh/Whalley: EASC 218/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 219/18

THAT the Committee support universal metering in northern Electoral Area D and direct staff to develop an implementation plan to be presented to the Committee.
   CARRIED
 
Leigh/Whalley: EASC 220/18

THAT the Committee recommend to the Board, the endorsement of a grant application submission to the Investing in Canada Infrastructure Program - Green Infrastructure Environmental quality Sub-stream to obtain funding for the implementation of universal metering in the northern Electoral Area D water service area.
   CARRIED
 
Cortes Island - Solid Waste Tipping Fees and Collection Charges
 
Anderson/Whalley: EASC 221/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 222/18

THAT the Committee recommended that Bylaw 912, “Electoral Area “I” Refuse Site Operation and Regulation By-Law, 1986” be amended as outlined in the July 9, 2018 report from the Chief Administrative Officer, and

THAT construction and demolition debris be charged at $20 per cubic yard.
   CARRIED
 
Anderson/Whalley: EASC 223/18

That the committee recommend that the Regional District consult with the users of the Cortes curbside refuse collection service regarding the option of moving to a volume-based rate for residential users.
   CARRIED
 
Request for Economic Development Funding - Quadra Cultural Committee
 
Leigh/Whalley: EASC 224/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 225/18

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Cultural Committee in the amount of $2,000 to assist with the 2018-2019 concert series to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
Requests for Financial Assistance - Electoral Area D
 
Leigh/Whalley: EASC 226/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 227/18

THAT the Committee recommend that the Board approve grants in aid to be paid form the Electoral Area D grant in aid budget as follows:
   
 
i) $2,500 to the Museum of Campbell River to assist with operations; [Item]
 
ii) $1,500 to the Campbell River Volunteer Society to assist with operations; [Item]
 
iii) $2,500 to the Campbell River Search & Rescue Society to assist with emergency equipment; [Item]
 
iv) $7,000 to the Oyster River Volunteer Fire Rescue Society to assist with the purchase of a hurst tool; [Item]
 
v) $5,000 to the Greenways Land Trust to assist with streamkeeping in Area D; [Item]
 
vi) $500 to the Mountainaire Avian Rescue Society to assist with operations; and [Item]
 
vii) $2,000 to the Campbell River Alano Club to assist with operations. [Item]
   CARRIED
 
BYLAWS
 
Bylaw No. 309 - Cortes Zoning Bylaw Review
 
Anderson/Whalley: EASC 228/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 229/18

THAT the Committee recommend that first reading of Bylaw No. 309, Cortes Zoning Bylaw, be rescinded.
   CARRIED
 
Anderson/Whalley: EASC 230/18

THAT the revised Bylaw No. 309 attached to the July 11, 2018 report from the Chief Administrative Officer be given first and second readings and authorized for a public hearing held on Cortes Island, on September 5, 2018.
   CARRIED
 
Anderson/Whalley: EASC 231/18

THAT the Committee recommend to the Board that, subject to Bylaw No. 309 being adopted, that the Strathcona Regional District engage the Cortes community in education campaign to inform residents of the highlighted changes and key regulations.
   CARRIED
 
 
DIRECTORS' REPORTS
 
Whaletown Creek Trail
 
Anderson/Whalley: EASC 232/18

THAT the June 19, 2018 report from Director Anderson regarding the naming of the trail in the Jocelyn Road right-of-way to Whaletown Creek Trail be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 233/18

THAT the Committee recommend to the Board that the new Strathcona Regional District trail built down the unbuilt section of Jocelyn Road on Cortes Island, be named the Whaletown Creek Trail.
   CARRIED
 
Cortes Island OCP - Industrial Land
 
Anderson/Whalley: EASC 234/18

THAT the July 12, 2018 report from Director Anderson regarding the initiation of an Official Community Plan amendment to identify appropriate future industrial lands be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 235/18

That the Strathcona Regional District planning department conduct an Official Community Plan update process to identify and pre-designate key lands for future industrial use.
   CARRIED
 
NEW BUSINESS
 
Staff Introductions
 
Director Anderson made a verbal report regarding new employees at the Strathcona Regional District corporate office.
 
 
CLOSED SESSION
 
Leigh/Whalley: EASC 236/18

THAT the report from the Chief Administrative Officer be received.
   CARRIED
 
Leigh/Whalley: EASC 237/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1) (e), (f), (g), (n), and (o) of the Community Charter. [Item]
   
 
RECONVENE
 
The Committee reconvened in public at 11:34 a.m.
 
TERMINATION
 
Whalley/Anderson: EASC 243/18

THAT the July 18, 2018 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:34 a.m.

Certified Correct:



__________________________________
Chair


__________________________________
Corporate Officer