Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, June 6, 2018 at the Strathcona Regional District office located at #301 - 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:47 a.m. with the following directors in attendance:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)
 N. AndersonElectoral Area B (Cortes Island)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Whalley/Leigh: EASC 174/18

THAT the agenda for the June 6, 2018 regular meeting of the Electoral Areas Services Committee be adopted as amended.
   
 
Director Anderson requested that an item under "New Business" entitled "Time Sensitive Matters" be added to the agenda.
 
A vote was held on the motion as amended and it was ….
   CARRIED
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Whalley/Anderson: EASC 175/18

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on May 9, 2018 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
 
Development Variance Permit Application - DV 3D 18 (Schmidt)
 
Leigh/Whalley: EASC 176/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 177/18

THAT the Committee recommend development variance permit DV 3D 18 (Schmidt), as attached in staff report dated May 22, 2018 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Development Variance Permit Application - DV 4D 18 (Webster)
 
Whalley/Leigh: EASC 178/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 179/18

THAT the Committee recommend development variance permit DV 4D 18 (Webster), as attached in staff report dated May 22, 2018 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Broadband Initiatives - Community Forums
 
Anderson/Whalley: EASC 180/18

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Anderson/Whalley: EASC 181/18

THAT the motion be tabled.
   CARRIED
 
Cortes Island Fire Protection - Service Amendments
 
Anderson/Whalley: EASC 182/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 183/18

THAT the Committee recommend that an amendment bylaw be prepared for the Cortes Island fire protection service to include protection of wharves, assistance to ambulance and road rescue initiatives, and

THAT approval for the amendment bylaw be obtained by alternative approval process or, if permitted by the Inspector of Municipalities, by director consent.
   CARRIED
 
Anderson/Whalley: EASC 184/18

THAT the Committee recommend that a service establishing bylaw be prepared for the proposed First Responder service on Cortes Island.
   CARRIED
 
Crown Land Application for Parcel at Whaletown Commons
 
Leigh/Whalley: EASC 185/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 186/18

THAT the Committee recommend that the Regional District apply to the Province for tenure over Lot 1, Plan VIP2245, Section 34, Sayward Land District, PID 006-448-119 for the purpose of adding the parcel to Whaletown Commons Park, and

THAT the Corporate Officer be authorized to execute the land transfer.
   CARRIED
 
Broadband Initiatives - Community Forums (Cont.)
 
The tabled motion was lifted from the table.
 
Victoria Smith, Manager of Strategic Initiatives made a presentation regarding broadband community forums.
 
A vote was held on the motion and it was ….
   CARRIED
 
Anderson/Whalley: EASC 187/18

THAT the Committee recommend that the Board support public forums on broadband and cellular connectivity in each Regional District electoral area.
   CARRIED
 
Request for Financial Assistance - Royal Canadian Legion Sayward Branch #147
 
Leigh/Whalley: EASC 188/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 189/18

THAT the Committee recommend that a grant in aid for the Royal Canadian Legion Sayward Branch #147 in the amount of $500 to assist with exterior building paint be paid from the Electoral Area A grant in aid budget.
   CARRIED
 
Requests for Financial Assistance - Electoral Area C
 
Leigh/Anderson: EASC 190/18

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Director Whalley left the meeting chambers.
 
A vote was held on the motion and it was …
   CARRIED
 
Leigh/Anderson: EASC 191/18

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area C grant in aid budget as follows:

i) $1,380 to the Quadra Island Conservancy and Stewardship Society to assist with insurance costs, and [Item]
   
 
ii) $2,500 to the Quadra Island Recreation Society to assist with Halloween Fun Night fireworks. [Item]
   CARRIED
 
Request for Economic Development Funding - Discovery Islands Chamber of Commerce
 
Leigh/Anderson: EASC 192/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Anderson: EASC 193/18

THAT the Committee recommend that the Board approve an economic development grant for the Discovery Islands Chamber of Commerce in the amount of $1,000 to assist with the Quadra Island Canada Day Celebration to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
BYLAWS
 
Bylaws No. 311 and 312 - OCP Amendment and Rezoning (Cortes Island Seniors Society)
 
Anderson/Leigh: EASC 194/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Director Whalley returned to the meeting chambers.
 
Anderson/Leigh: EASC 195/18

THAT the Committee recommend that Bylaw No. 311 be amended as presented in the May 30, 2018 staff report prior to second reading
   CARRIED
 
Anderson/Whalley: EASC 196/18

THAT the Committee recommend the Board authorize a public hearing to consider Bylaw No. 311 and Bylaw No. 312, and

THAT the public hearing be held on July 19, 2018 with a time and place to be determined.
   CARRIED
 
Bylaws No. 316 and 317 - OCP Amendment and Rezoning (Snowdon)
 
Leigh/Whalley: EASC 197/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 198/18

THAT Bylaw Nos. 316 and 317 be forwarded to the Board for first reading.
   CARRIED
 
Leigh/Whalley: EASC 199/18

THAT the Committee recommend that the First Nations’ consultation process as outlined in the staff report dated May 23, 2018 for application (CP 4C 18/ RZ 4C 18 – Snowdon) be supported.
   CARRIED
 
Leigh/Whalley: EASC 200/18

THAT the Committee recommend that the agency referral list as outlined in the staff report dated May 23, 2018 for the application (CP 4C 18/ RZ 4C 18 – Snowdon) be approved.
   CARRIED
 
CORRESPONDENCE
 
Campbell River Search and Rescue
 
Whalley/Leigh: EASC 201/18

THAT the May 29, 2018 correspondence from Campbell River Search and Rescue regarding a grant in aid be received. [Item]
   CARRIED
 
DIRECTORS' REPORTS
 
Whaletown Creek Trail
 
Anderson/Whalley: EASC 202/18

THAT the June 1, 2018 report from Director Anderson regarding the Whaletown Creek Trail be received. [Item]
   CARRIED
 
NEW BUSINESS
 
Time Sensitive Matters
 
Director Anderson gave a verbal report regarding time sensitive matters during the summer months.
 
 
CLOSED SESSION
 
Anderson/Leigh: EASC 203/18

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 204/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(e), (n), and (o) of the Community Charter.
   CARRIED
 
RECONVENE
 
The Committee reconvened in public at 11:11 a.m.
 
TERMINATION
 
Anderson/Whalley: EASC 211/18

THAT the June 6, 2018 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:11 a.m.

Certified Correct:




______________________________
Chair


______________________________
Corporate Officer