Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, June 16, 2021 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:31 a.m. with the following directors physically in attendance or participating electronically:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
  
Whalley/Anderson: EASC 115/20

THAT the agenda for the June 16, 2021 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   CARRIED
 
PETITIONS AND DELEGATIONS
  
Back Country Horsemen of BC - North Vancouver Island (NVI) Chapter - Salmon Brewster Trail
 
The Chair welcomed Deb Oakman, Chair, Back Country Horsemen of BC - North Vancouver Island (NVI) Chapter who made a presentation regarding Community Works funding support for the Salmon Brewster recreational trail corridor and campsites. [Item]
 
Leigh/Whalley: EASC 116/21

THAT the presentation be received. [Item]
   CARRIED
 
The Chair thanked Ms. Oakman for her presentation.
 
Whalley/Leigh: EASC 117/21

THAT the Committee recommend that $60,000 of Area A Community Works Funds be allocated to the Salmon Brewster Trail Corridor development and rehabilitation project to be implemented under contract with the Back Country Horsemen Society of British Columbia, North Vancouver Island Chapter.
   
 
Anderson/Whalley: EASC 118/21

THAT the motion be amended to add that a staff report be brought back with an analysis of the application.
   CARRIED
 
A vote was held on the amended motion and it was…
   CARRIED
 
Oyster Bay Lands
 
The Chair welcomed Daryl Hagen, applicant, who made a verbal presentation regarding the Oyster Bay Lands Official Community Plan and Rezoning application (CP 1D 21/RZ 1D 21). [Item]
 
Leigh/Whalley: EAS 119/21

THAT the verbal presentation be received.
   CARRIED
 
The Chair thanked Mr. Hagen for his presentation.
 
ADOPTION OF PREVIOUS MEETING MINUTES
  
Leigh/Whalley: EASC 120/21

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on May 12, 2021 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
  
Development Variance Permit Application (DV 1B 21 - Olmstead)
 
Anderson/Leigh: EASC 121/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 122/21

THAT the supplementary report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Leigh: EASC 123/21

THAT the matter be referred to the Area B Advisory Planning Commission for their recommendation; and

THAT staff provide a subsequent report.
   CARRIED
 
Development Permit Application (Doo Yun Park)
 
Leigh/Whalley: EASC 124/21

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Director Leigh in the Chair.
 
A vote was held on the pending motion and it was…
   CARRIED
 
Abram/Whalley: EASC 125/21

THAT the matter be deferred until such time as a public forum has taken place and the item returns to the EASC with a report for consideration.
   CARRIED Director Anderson opposed
 
Director Abram in the Chair.
 
ESA Development Permit Application (DP 2D 21 - Lamb)
 
Leigh/Whalley: EASC 126/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 127/21

THAT the Committee recommend that development permit DP 2D 21 (Lamb) as attached in staff report dated June 4, 2021 be approved; and

THAT the Corporate Officer be authorized to issue the development permit.
   CARRIED
 
OCP/Rezoning Consultation (CP 1D 21/RZ 1D 21 - Oyster Bay Lands)
 
Leigh/Whalley: EASC 128/21

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
RECESS
  
The Chair recessed the meeting at 11:02 a.m.
 
RECONVENE
  
The meeting reconvened at 11:06 a.m. with all members present.
 
Planning Fees and Procedures Bylaw
 
Leigh/Anderson: EASC 129/21

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Director Leigh in the Chair.
 
A vote was held on the pending motion and it was…
   CARRIED
 
Abram/Whalley: EASC 130/21

THAT Corporate staff come back with appropriate wording to allow for director input with staff regarding DP and DVP to the next available EASC meeting.
   
 
Director Abram in the Chair.
 
A vote was held on the pending motion and it was…
   CARRIED Director Anderson opposed
 
Financial Relief Alternatives for Area D Water Service Users
 
Leigh/Whalley: EASC 131/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 132/21

THAT staff provide EASC with internal solutions to addressing the water rates to seniors and people on fixed income in Northern Area D.
   CARRIED
 
Quathiaski Cove Water System Feasibility Study
 
Leigh/: EASC 133/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Abram/Whalley: EASC 134/21

THAT staff pursue grant opportunities for a QCove water system.
   CARRIED Director Leigh opposed
 
Commemorative Gifts in Regional District Parks
 
Leigh/Whalley: EASC 135/21

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
The Senior Manager, Community Services introduced Meredith Starkey, Planning and Parks Manager.
 
Director Leigh in the Chair.
 
Discussion ensued.
 
Director Abram in the Chair.
 
A vote was held on the pending motion and it was…
   CARRIED
 
Request for Financial Assistance - Campbell River Art Gallery
 
Leigh/Whalley: EASC 136/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 137/21

THAT the Committee recommend that a grant in aid for the Campbell River Art Gallery in the amount of $1,500 be approved to assist with educational and exhibition programming in Electoral Area C to be paid from the Electoral Area C grant in aid budget.
   CARRIED
 
Request for Economic Development Funding - Quadra Island Conservancy and Stewardship Society (QICSS)
 
Leigh/Whalley: EASC 138/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 139/21

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Island Conservancy and Stewardship Society (QICSS) in the amount of $1,500 to assist with 2021 insurance costs to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
Requests for Financial Assistance - Area D
 
Leigh/Whalley: EASC 140/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 141/21

THAT the Committee recommend that the Board approve a grant in aid for the Campbell River Art Gallery in the amount of $1,500 to assist with educational and exhibition programming costs to be paid from the Electoral Area D grant in aid budget.
   CARRIED
 
Director Leigh declared a conflict of interest stating that her great nephew is a cadet and recused herself.
 
Whalley/Anderson: EASC 142/21

THAT the Committee recommend that the Board approve a grant in aid for the 2943 Princess Patricia's Canadian Light Infantry Royal Canadian Army Cadet Corps Support Committee in the amount of $5,000 to assist with flooring replacement costs to be paid from the Electoral Area D grant in aid budget.
   CARRIED
 
Director Leigh rejoined the meeting.
 
Requests for Financial Assistance - Electoral Area B
 
Anderson/Whalley: EASC 143/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 144/21

THAT the Committee recommend that the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:

i) $1,500 to the Cortes Community Economic Development Association to assist with costs associated with a subscription to the Basecamp;

ii) $2,000 to the Climate Hope, Cortes Chapter to assist with the creation of an on-line community resilience repository information site;

iii) $1 ,500 to the Cortes Island Museum and Archives Society to assist with costs associated with a facilitated visioning workshop;

iv) $2,500 to the Cortes Island Community Health Association to support staff professional development for the Family Support program and fundraising strategy development for the Family and Youth program;

v) $3,000 to the Cortes Community Housing Society to assist with costs associated with the development of a housing survey to support a new organizational strategic direction;

vi) $2,500 to the Cortes Community Radio Society to assist with costs associated with community wide strategic planning on their role in local emergency/disaster communications;

vii) $10,000 to the Klahoose First Nations to assist with costs associated with a nation-wide strategic grant writer; and

viii) $2,000 to the Cortes Literacy (Folk University Program) to assist with costs associated with Cortes Literacy's Folk U strategic planning.
   CARRIED
 
BYLAWS
  
Bylaws No. 432 and 433 - OCP and Rezoning (CP 1C 21/RZ 2C 21 - Quadra Links)
 
Leigh/Whalley: EASC145/21

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Director Leigh in the Chair.
 
Abram/Whalley: EASC 146/21

THAT we move first and second reading of the amended application and agency referral.
   
 
Leigh/Whalley: EASC 147/21

THAT Bylaws No. 432 and 433 be amended by replacing the word 'campground' with the words 'recreational vehicle sites' and that the amended bylaws be brought forward to the next available Board meeting for first and second readings and agency referral.
   CARRIED
 
Bylaw No. 438 - Cortes Island Zoning Bylaw Text Amendment (Cannabis)
 
Anderson/Leigh: EASC 148/21

THAT the matter be referred to the Area B Advisory Planning Commission. [Item]
   CARRIED
 
 
 
 
 
 
TERMINATION
  
Leigh/Whalley: EASC 149/21

THAT the June 16, 2021 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 12:26 a.m.

Certified Correct:



__________________________________
Chair


__________________________________
Corporate Officer