Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, June 15, 2022 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:30 a.m. with the following directors physically in attendance or participating electronically:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
FIRST NATIONS ACKNOWLEDGEMENT
  
The Chair acknowledged that we are meeting on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
  
Leigh/Whalley: EASC 115/22

THAT the agenda for the June 15, 2022 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
  
Whalley/Leigh: EASC 116/22

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on May 11, 2022 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
  
ESA Development Permit Application DP 3D 22 (Mandula)
 
Leigh/Whalley: EASC 117/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 118/22

THAT the Committee recommend that environmentally sensitive area development permit DP 3D 22 (Mandula), as attached in staff report dated April 11, 2022, be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Development Variance Permit Application DV 2D 22 (Lamb)
 
Leigh/Whalley: EASC 119/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 120/22

THAT the Committee recommend development variance permit DV 2D 22 (Lamb), as presented in the staff report dated June 8, 2022 be approved.
   CARRIED
 
Leigh/Whalley: EASC 121/22

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Consultation Process - CP 1C 22/RZ 2C 22 (Currie)
 
Leigh/Whalley: EASC 122/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 123/22

THAT the Committee recommend that the First Nations' consultation process as outlined in the staff report dated May 19, 2022 for application CP 1C 22/RZ 2C 22 (Currie) be approved.
   CARRIED
 
Whalley/Leigh: EASC 124/22

THAT the Committee recommend that the agency referral list as outlined in the staff report dated May 19, 2022 for application CP 1C 22/RZ 2C 22 (Currie) be approved.
   CARRIED
 
Housing Needs Reports (Final Draft)
 
Whalley/Leigh: EASC 125/22

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
Sandy Mackay, of M'akola Development Services, gave a presentation on the Electoral Areas Housing Needs Report. [Item]
 
A vote was held on the pending motion and it was…
   CARRIED
 
Cortes Island Active Transportation Planning Project
 
Leigh/Whalley: EASC 126/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Arbutus Road Pathway Proposal
 
Leigh/Whalley: EASC 127/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Leigh: EASC 128/22

THAT staff be directed to apply for the appropriate permit for Arbutus Road from MOTI.
   CARRIED
 
Quathiaski Cove Sewerage System Operator Agreement
 
Leigh/Whalley: EASC 129/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 130/22

THAT the Committee recommend that the agreement with Russell Avon for operating and maintaining the Quathiaski Cove sewer system be extended until December 31, 2023, and

THAT the contract rate be adjusted from $23,400 to $30,000 for the years 2022 and 2023.
   CARRIED
 
Cortes Island Refuse Collection Bylaw Amendment and Contract Update
 
Anderson/Whalley: EASC 131/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Anderson/Whalley: EASC 132/22

THAT a bylaw to amend the Cortes Island solid waste rates and regulation bylaw be prepared for further consideration, and

THAT amendments to the contract with VEM Contracting for curbside waste collection on Cortes Island be prepared for the Board's consideration based on the current service level.
   CARRIED
 
Quadra Island Recreation Society - Proposed Bike Park
 
Whalley/Leigh: EASC 133/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Director Leigh in the Chair.
 
Abram/Anderson: EASC 134/22

THAT the Committee recommend that the Board support the QIRS to proceed with the reconstruction of the existing bike park using the grant funds that they received.
   CARRIED
 
Director Abram in the Chair.
 
Request for Financial Assistance - Sayward Futures Society
 
Leigh/Whalley: EASC 135/22

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 136/22

THAT the Committee recommend that a grant in aid for the Sayward Futures Society in the amount of $500 be approved to assist with prizes for the Sayward 2022 Canada Day celebrations to be paid from the Electoral Area A grant in aid budget.
   CARRIED
 
 
 
 
 
 
 
TERMINATION
  
Leigh/Anderson: EASC 137/22

THAT the June 15, 2022 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:30 a.m.

Certified Correct:



_____________________________________
Chair


_____________________________________
Corporate Officer