Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, May 8, 2019 at the Strathcona Regional District office located at #301 - 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:31 a.m. with the following directors in attendance:
     
Chair:J. AbramElectoral Area C (Discovery Islands-Mainland Inlets)
Directors:N. AndersonElectoral Area B (Cortes Island)
 B. LeighElectoral Area D (Oyster Bay-Buttle Lake)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ADOPTION OF PUBLIC AGENDA
 
Director Leigh requested that an item of New Business entitled "Vancouver Island Regional Library" be added to the agenda.
 
Whalley/Leigh: EASC 86/19

THAT the agenda for the May 8, 2019 regular meeting of the Electoral Areas Services Committee be adopted as amended.
   CARRIED
 
ANNOUNCEMENTS
 
The Senior Community Services Manager introduced Kaila Schaefer, the Regional District's new Bylaw Compliance Officer.
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Leigh/Whalley: EASC 87/19

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on April 10, 2019 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
 
Development Variance Permit – DV 1D 19 (Woods)
 
Director Leigh declared a conflict of interest due to her sister living next door to the applicant and left the meeting chambers.
 
Whalley/Anderson: EASC 89/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Anderson: EASC 90/19

THAT the Committee recommend development variance permit DV 1D 19 (Woods), as attached in the staff report dated April 26, 2019 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Director Leigh returned to the meeting chambers.
 
Jane Lake Holdings Ltd. - First Nation Consultation and Agency Referrals (CP 2D 19/RZ 2D 19)
 
Leigh/Whalley: EASC 91/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 92/19

THAT the application be referred back to staff on the 23 hectare proposal to provide the APC and Committee with a more comprehensive idea of what is planned there.
   
 
Anderson/Leigh: EASC 93/19

THAT the motion be tabled until the staff recommendations have been considered.
   CARRIED
 
Leigh/Whalley: EASC 94/19

THAT the Committee recommend the First Nations' consultation process as outlined in the staff report dated April 30, 2019 for application (CP 2D 19/RZ 2D 19 - Jane Lake Holdings Ltd.) be approved.
   CARRIED
 
Leigh/Whalley: EASC 95/19

THAT the Committee recommend the agency referral list as outlined in the staff report dated April 30, 2019 for application (CP 2D 19/RZ 2D 19 - Jane Lake Holdings Ltd.) plus the Friends of Strathcona Park and Strathcona Wilderness Institute be approved.
   CARRIED
 
Leigh/Whalley: EASC 96/19

THAT the tabled motion be lifted from the table.
   CARRIED
 
A vote was held on the pending motion and it was …
   CARRIED
 
Miller - First Nation Consultation (CP 1D 19/RZ 1D 19)
 
Anderson/Whalley: EASC 97/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 98/19

THAT the Committee recommend the First Nations’ consultation process as outlined in the staff report dated May 2, 2019, for application CP 1D 19/ RZ 1D19 – Miller be approved.
   CARRIED
 
Anderson/Leigh: EASC 99/19

THAT the Committee recommend the agency referral list as outlined in the staff report dated May 2, 2019, for application CP 1D 19/ RZ 1D 19 – Miller be approved.
   CARRIED
 
Quathiaski Cove Sewer System Capacity
 
Leigh/Anderson: EASC 100/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Quathiaski Cove Water System Study
 
Leigh/Anderson: EASC 101/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 102/19

THAT an application to the Infrastructure Planning Grant Program be submitted to assist with funding for a Quathiaski Cove Water System Feasibilty Study, and

THAT staff proceed with the procurement process for the Quathiaski Cove Water System Feasibility Study funded through the Area C Feasibility funds up to a maximum of $10,000.
   CARRIED
 
Electoral Area Director Compensation
 
Leigh/Whalley: EASC 103/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Request for Financial Assistance - Sayward Futures Society
 
Whalley/Leigh: EASC 104/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 105/19

THAT the Committee recommend that a grant in aid for the Sayward Furtures Society in the amount of $500 to assist with the 2019 bike rodeo be paid from the Electoral Area A grant in aid budget.
   CARRIED
 
Requests for Financial Assistance - Electoral Area C
 
Leigh/Whalley: EASC 106/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Whalley/Leigh: EASC 107/19

THAT the Committee recommend that a grant in aid for the Discovery Islands Chamber of Commerce in the amount of $1,000 to assist with the Quadra Island Canada Day Celebration be paid from the Electoral Area C grant in aid budget.
   
 
Whalley/Leigh: EASC 108/19

THAT the Committee recommend that the Board approve an economic development grant for the Quadra Cultural Committee in the amount of $2,000 to assist with the 2019-2020 concert series to be paid from the Electoral Area C economic development service budget.
   CARRIED
 
BYLAWS
 
Bylaw No. 351 - Quadra Island Zoning Amendment (RZ 1C 19 - Fisherman’s Landing)
 
Whalley/Leigh: EASC 109/19

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Leigh/Whalley: EASC 110/19

THAT Bylaw No. 351 be forwarded to the Board for first and second reading,
   CARRIED
 
Anderson/Whalley: EASC 111/19

THAT the Board authorize a public hearing to consider Bylaw No. 351.
   CARRIED
 
 
 
NEW BUSINESS
 
Vancouver Island Regional Library
 
Director Leigh advised that she would be submitting a Notice of Motion to the Board regarding the Vancouver Island Regional Library Executive Committee which is looking to obtain more Provincial funding via the BCLTA conference and to move oversight from the Ministry of Education to a more appropriate Ministry
 
 
 
TERMINATION
 
Whalley/Leigh: EASC 112/19

THAT the May 8, 2019 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:18 a.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer