Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the regular meeting of the Electoral Areas Services Committee held on Wednesday, April 12, 2023 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 9:30 a.m. with the following directors physically in attendance or participating electronically:
     
Chair:G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)
Directors:R. MawhinneyElectoral Area C (Discovery Islands-Mainland Inlets)
 J. RiceElectoral Area D (Oyster Bay-Buttle Lake)
 M. VoneschElectoral Area B (Cortes Island)


          
 
 
FIRST NATIONS ACKNOWLEDGEMENT
 
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
 
Mawhinney/Rice: EASC 86/23

THAT the agenda for the April 12, 2023 regular meeting of the Electoral Areas Services Committee be adopted as presented.
   
 
Director Mawhinney requested that an item of new business entitled "Area C APC Bylaw" be added to the agenda.
 
Mawhinney/Vonesch: EASC 87/23

THAT the agenda be adopted as amended.
   CARRIED
 
 
 
ADOPTION OF PREVIOUS MEETING MINUTES
 
Mawhinney/Rice: EASC 88/23

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on March 15, 2023 be adopted. [Item]
   CARRIED
 
 
 
 
STAFF REPORTS
 
Development Permit (DP 1D 23 - Anderson)
 
Rice/Mawhinney: EASC 89/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 90/23

THAT the Committee recommend that the environmentally sensitive area development permit DP 1D 23 (Anderson) as attached in staff report dated April 12, 2023, be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Development Variance Permit (DV 2D 23 - Giroux)
 
Rice/Mawhinney: EASC 91/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 92/23

THAT two additional pieces of correspondence be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 93/23

THAT the Committee recommend that development variance permit DV 2D 23 (Giroux), as presented in the staff report dated April 12, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Request for Subdivision Frontage Relief
 
Mawhinney/Vonesch: EASC 94/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Vonesch: EASC 95/23

THAT the Committee recommend that, with reference to Section 512(2) of the Local Government Act, the Board deny frontage relief for Proposed Lots 1 to 5, as shown on the plan of subdivision attached to staff report dated April 1, 2023.
   CARRIED Director Rice opposed
 
Couverden OCP/Rezoning Consultation Process - York Road at Chantrell Way (CP 1D 23/RZ 1D 23)
 
Rice/Vonesch: EASC 96/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 97/23

THAT the Committee recommend the First Nations' consultation process as outlined in the staff report dated April 12, 2023, for application CP 1D 23/RZ 1D 23 - Timberwest, be approved.
   CARRIED
 
Rice/Mawhinney: EASC 98/23

THAT the Committee recommend the agency referral list as outlined in the staff report dated April 12, 2023, for application CP 1D 23/RZ 1D 23 - Timberwest, be approved.
   CARRIED
 
Backyard Chickens - Electoral Area D
 
Rice/Mawhinney: EASC 99/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 100/23

THAT the Committee recommend that the draft bylaw attached to the March 30, 2023 report from the Chief Administrative Officer be considered by the Board for first and second readings, and

THAT the public hearing for the amendment bylaw be waived in accordance with section 464(2) of the Local Government Act.
   
 
Director Rice advised that he had received one email expressing opposition to this bylaw amendment.
 
A vote was held on the motion and it was
   CARRIED
 
Permit Requirements for Farm Buildings
 
Rice/Mawhinney: EASC 101/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 102/23

THAT the Committee recommend that SRD Bylaw No. 158 be amended to provide an exemption from building permit requirements for low human occupancy farm buildings.
   CARRIED
 
Building Height Regulation - Electoral Area D
 
Rice/Mawhinney: EASC 103/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 104/23

THAT the Committee recommend that the draft bylaw attached to the April 6, 2023 report from the Chief Administrative Officer be considered by the Board for first and second reading, and

THAT the public hearing for the amendment bylaw be waived in accordance with section 464(2) of the Local Government Act.
   CARRIED
 
Cortes Island Curbside Recycling Pickup Remediation Plan
 
Vonesch/Rice: EASC 105/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Sayward Valley - Solid Waste Service Rates
 
Mawhinney/Rice: EASC 106/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 107/23

THAT the Committee recommend that a bylaw to amend the rates charged for the use of the Sayward Valley Solid Waste Collection service be prepared for further consideration.
   CARRIED
 
Mawhinney/Rice: EASC 108/23

THAT a contract amendment with Waste Management to include provision for additional bags/receptacles be prepared for further consideration.
   CARRIED
 
Area D - Transit Service Update
 
Rice/Mawhinney: EASC 109/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 110/23

THAT a report outlining the transit shelter improvements that could be undertaken with the $20,000 currently budgeted be prepared for further consideration.
   CARRIED
 
Houpsitas Water System Servicing Requirements for Kyuquot School, Walters Island and Okime Island
 
Mawhinney/Vonesch: EASC 111/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Request for Financial Assistance - Cortes Community Radio Society
 
Vonesch/Rice: EASC 112/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Vonesch/Mawhinney: EASC 113/23

THAT the Committee recommend that the grant request by the Cortes Community Radio Society be supported by the Board.
   CARRIED
 
BYLAWS
 
Electoral Area D Advisory Planning Commission
 
Rice/Mawhinney: EASC 114/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 115/23

THAT the draft bylaw for Electoral Area D advisory planning commission be recommended for adoption by the Regional Board.
   CARRIED
 
Noise Control Bylaw - Electoral Area A
 
Rice/Mawhinney: EASC 116/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Vonesch: EASC 117/23

THAT staff amend the proposed Area A Noise Control Bylaw and bring it back the Committee for further discussion.
   CARRIED
 
 
 
NEW BUSINESS
 
Area C APC Bylaw
 
Director Mawhinney provided a verbal report regarding proposed changes to the Area C APC bylaw.
 
Mawhinney/Rice: EASC 118/23

THAT staff receive Director Mawhinney's comments and bring back a report for the Committee's consideration.
   CARRIED
 
ADDENDUM ITEMS
 
Mawhinney/Rice: EASC 119/23

THAT the addendum be considered.
   CARRIED
 
Request for Financial Assistance - Sayward Futures Society
 
Rice/Mawhinney: EASC 120/23

THAT the report from Director Whalley be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 121/23

THAT the Committee recommend that the Board approve a grant in aid to be paid from the Electoral Area A grant in aid budget for $700.00 to the Sayward Futures Society for the RCMP Bicycle Rodeo and Canada Day celebration expenses.
   CARRIED
 
 
TERMINATION
 
Mawhinney/Vonesch: EASC 122/23

THAT the April 12, 2023 regular meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 10:27 p.m.

Certified Correct:



_______________________________________
Chair


_______________________________________
Corporate Officer