Printer VersionELECTORAL AREAS SERVICES COMMITTEE

Minutes of the inaugural meeting of the Electoral Areas Services Committee held on Wednesday, January 11, 2023 at the Strathcona Regional District office located at 990 Cedar Street, Campbell River, BC.

A quorum having been confirmed, the Corporate Officer called the meeting to order at 9:30 a.m. with the following members in attendance:
     
 
Directors:R. MawhinneyElectoral Area C (Discovery Islands-Mainland Inlets)
 J. RiceElectoral Area D (Oyster Bay-Buttle Lake)
 M. VoneschElectoral Area B (Cortes Island)
 G. WhalleyElectoral Area A (Kyuquot/Nootka-Sayward)


          
 
 
ELECTION OF CHAIR
  
The Corporate Officer called for nominations for the position of Chair.

Director Mawhinney nominated Director Whalley. Director Whalley accepted the nomination with thanks.

The Corporate Officer called a second and third time for nominations and there were none.

Director Whalley was declared elected by acclamation to the position of Chair.
 
ELECTION OF VICE CHAIR
  
The Corporate Officer called for nominations for the position of Vice Chair.

Director Mawhinney nominated Director Vonesch. Director Vonesch accepted the nomination with thanks.

The Corporate Officer called a second and third time for nominations and there were none.

Director Vonesch was declared elected by acclamation to the position of Vice Chair.
 
Director Whalley in the Chair.
 
ADOPTION OF PUBLIC AGENDA
  
Mawhinney/Vonesch: EASC 1/23

THAT the agenda for the January 11, 2023 inaugural meeting of the Electoral Areas Services Committee be adopted as presented.
   CARRIED
 
PETITIONS AND DELEGATIONS
  
Electoral Area C Integrated Community Sustainability Plan
 
The Chair welcomed Nick Robinson and Lannie Keller representing the ICSP Task Force, who made a verbal presentation regarding the Electoral Area C Integrated Community Sustainability Plan.
 
The Chair thanked the presenters.
 
Mawhinney/Vonesch: EASC 2/23

THAT the verbal presentation be received. [Item]
   CARRIED
 
ADOPTION OF MINUTES
  
Vonesch/Mawhinney: EASC 3/23

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on September 21, 2022 be adopted as presented. [Item]
   CARRIED
 
Mawhinney/Rice: EASC 4/23

THAT the minutes of the special budget meeting of the Electoral Areas Services Committee held on December 8, 2022 be adopted as presented. [Item]
   CARRIED
 
 
 
STAFF REPORTS
  
Electoral Area C Integrated Community Sustainability Plan
 
Mawhinney/Rice: EASC 5/23

THAT the report from the Chief Administrative Officer be received. [Item]
   
 
The Chair welcomed Shannon Gordon, Consultant with WSC Engagement + Planning who made a presentation on the Integrated Community Sustainability Plan. [Item]
 
RECESS
  
The Chair recessed the meeting at 10:18 a.m.
 
RECONVENE
  
The meeting reconvened at 10:21 a.m.
 
A vote was held on the pending motion and it was…
   CARRIED
 
Mawhinney/Rice: EASC 6/23

THAT the comments regarding the ICSP be referred back to the taskforce and consultant.
   CARRIED
 
Development Variance Permit Application - DV 5D 22 (Lamb)
 
Rice/Mawhinney: EASC 7/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 8/23

THAT the Committee recommend development variance permit DV 5D 22 (Lamb), as presented in the staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Development Variance Permit Application – DV 6D 22 (Fraser)
 
Rice/Mawhinney: EASC 9/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 10/23

THAT the Committee recommend development variance permit DV 6D 22 (Fraser), as presented in the staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
Development Variance Permit Application – DV 7D 22 (Flear)
 
Rice/Mawhinney: EASC 11/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Vonesch: EASC 12/23

THAT the Committee recommend development variance permit DV 7D 22 (Flear), as presented in the staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
   CARRIED
 
ESA Development Permit – DP6D 22 (Nguyen)
 
Vonesch/Mawhinney: EASC 13/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 14/23

THAT the Committee recommend that the environmentally sensitive area development permit DP 6D 22 (Nguyen), as attached in staff report dated January 3, 2023 be approved, and

THAT the Corporate Officer be authorized to execute the permit.
   CARRIED
 
Blenkin Park Court Expansion Proposal
 
Mawhinney/Vonesch: EASC 15/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Mawhinney/Vonesch: EASC 16/23

THAT the Committee recommend that the Board authorize staff to oversee the proposed Blenkin Memorial Park court expansion and allocate a financial contribution of up to 1/3 of the total project costs to a maximum of $4,400 from the Area C Parks Budget to be provided in the form of reimbursement following receipt of a final project/budget report.
   CARRIED
 
2023 Schedule of Committee Meetings
 
Vonesch/Mawhinney: EASC 17/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Vonesch: EASC 18/23

THAT the 2023 Electoral Areas Services Committee meeting schedule attached to the December 16, 2022 report from the Chief Administrative Officer be approved.
   CARRIED
 
Special EASC Budget Meeting
 
Mawhinney/Rice: EASC 19/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Vonesch/Rice: EASC 20/23

THAT a special budget meeting of the Electoral Areas Services Committee be scheduled for 2:00 p.m. on Thursday, January 26, 2023.
   CARRIED
 
History of Grant Requests
 
Mawhinney/Rice: EASC 21/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Grant in Aid Requests - Electoral Area B (Cortes Island)
 
Vonesch/Mawhinney: EASC 22/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Vonesch/Rice: EASC 23/23

THAT, with the exception of the grant proposed for the Cortes Island Community Foundation, the grant in aid recommendations contained in the October 3, 2022 correspondence from the Cortes Island Community Foundation be recommended for approval.
   CARRIED
 
Director Compensation for Public Hearings
 
Rice/Mawhinney: EASC 24/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 25/23

THAT the Committee recommend that the Regional District transition from a per meeting rate to a yearly compensation rate for public hearing attendance by directors.
   CARRIED
 
BYLAWS
  
Bylaw No. 477 - Electoral Area D Rezoning (LeBron)
 
Rice/Mawhinney: EASC 26/23

THAT the report from the Chief Administrative Officer be received. [Item]
   CARRIED
 
Rice/Mawhinney: EASC 27/23

THAT the Committee recommend that Bylaw No. 477 (Lebron) be forwarded to the Board for first and second readings.
   CARRIED
 
Rice/Vonesch: EASC 28/23

THAT the Committee recommend that the public hearing for Bylaw No. 477 (Lebron) be waived as per Section 464(2) of the Local Government Act.
   CARRIED
 
CORRESPONDENCE
  
Whaletown Community Club - Request for Financial Assistance
 
Vonesch/Mawhinney: EASC 29/23

THAT the October 23, 2022 correspondence from the Whaletown Community Club regarding a request for financial assistance be received. [Item]
   CARRIED
 
DIRECTOR REPORTS
  
Derelict Boats on Cortes Island
 
Director Vonesch made a verbal report on the issue of derelict boats on Cortes Island.
 
Vonesch/Mawhinney: EASC 30/23

THAT in response to a growing number of live-a-board and derelict boats in Cortes Harbours, staff bring a report to the EASC on how other communities have best handled the social and environmental challenges.
   CARRIED
 
Pedestrian Access (Ocean Grove School)
 
Rice/Mawhinney: EASC 31/23

THAT the January 5, 2023 report from Director Rice regarding pedestrian access at the Ocean Grove School be received. [Item]
   CARRIED
 
Rice/Vonesch: EASC 32/23

THAT staff be directed to contact MoTI for the possibility of a permit for pedestrian access over the right-of-way access that is located at 380 Crawford Rd and Ocean Grove School.
   CARRIED
 
Fire Protection Study (Gold River Highway)
 
Director Rice made a verbal report on the matter of a fire protection study for the Strathcona Lodge and Gold River Highway areas.
 
Rice/Mawhinney: EASC 33/23

THAT staff prepare a report for a potential fire service on the Gold River Highway.
   
 
 
 
 
TERMINATION
  
Vonesch/: EASC 34/23

THAT the January 11, 2023 inaugural meeting of the Electoral Areas Services Committee be terminated.
   CARRIED
 
Time: 11:06 a.m.

Certified Correct:



________________________________
Chair


________________________________
Corporate Officer