Printer VersionREGIONAL DISTRICT BOARD

Minutes of the regular meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, September 25, 2024 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:34 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 J. ColborneVillage of Zeballos
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 M. LottVillage of Gold River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 M. VoneschCortes Island (Electoral Area B)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Whalley/Rice: SRD 750/24

THAT the agenda for September 25, 2024 regular meeting of the Board be adopted as presented.
 CARRIED
 
 
ADOPTION OF MINUTES
Lott/Vonesch: SRD 751/24

THAT the minutes of the regular meeting of the Regional Board held on June 26, 2024 be adopted. [Item]
 CARRIED
 
Lott/Rice: SRD 752/24

THAT the minutes of the regular meeting of the Regional Board held on August 21, 2024 be adopted. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
2024 Union of BC Municipalities Convention
 
The Chair advised that he was pleased with the productive meetings held with ministerial staff and Ministers during the convention, and thanked all who attended the convention and regional district staff for their support in creating briefing notes and event binders.
 
Mawhinney/Kerr: SRD 753/24

THAT the verbal report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Strathcona Gardens Commission
 
Rice/Kerr: SRD 754/24

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on August 21, 2024 be received. [Item]
 CARRIED
 
Electoral Area D Advisory Planning Commission
 
Rice/Vonesch: SRD 755/24

THAT the draft minutes of the regular meeting of the Electoral Area D Advisory Planning Commission held on August 28, 2024 be received. [Item]
 CARRIED
 
Electoral Areas Services Committee
 
Whalley/Lott: SRD 756/24

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on September 4, 2024 be received. [Item]
 
 
Director Mawhinney advised that in Res. EASC 308/24, "BC Geological Federation" should be replaced with "BC Speleological Federation".
 
A vote was held on the motion and it was…
 CARRIED
 
First Nations Relations Committee
 
Mawhinney/Vonesch: SRD 757/24

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on September 4, 2024 be received. [Item]
 CARRIED
 
Electoral Area C Advisory Planning Commission
 
Mawhinney/Rice: SRD 758/24

THAT the draft minutes of the regular meeting of the Electoral Area C Advisory Planning Commission held on September 5, 2024 be received. [Item]
 
 
Director Mawhinney advised that in Res. CAPC 29/24 reference to Area D should be replaced with Area C.
 
A vote was held on the motion and it was…
 CARRIED
 
 
STAFF REPORTS
Electoral Area D Stormwater Management Study
 
Rice/Vonesch: SRD 759/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Lott: SRD 760/24

THAT the feasibility study to investigate the potential of establishing a stormwater management service for Electoral Area D be awarded to McElhanney Engineering and that it be funded through the Electoral Area D Feasibility Study budget.
 CARRIED
 
Rice/Lott: SRD 761/24

THAT an application to the infrastructure Planning Grant Program for $10,000 be submitted to assist with funding the Electoral Area D Stormwater Management Feasibility Study.
 CARRIED
 
Quathiaski Cove Water & Sewer Infrastructure
 
Mawhinney/Vonesch: SRD 762/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Lott: SRD 763/24

THAT a thoughtful inquiry be submitted to the We Wai Kai Nation Chief and Council, regarding potential opportunities for collaboration on sewer and/or water infrastructure between Cape Mudge Village and Quathiaski Cove, and which outlines related report findings to date.
 CARRIED
 
Outer Discovery Islands Solid Waste - Hoskyn Landing
 
Mawhinney/Whalley: SRD 764/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 765/24

THAT the August 30, 2024 report from the Chief Administrative Officer entitled 'Outer Discovery Islands Solid Waste - Hoskyn Landing Dumpster' be provided to the Comox Strathcona Waste Management Advisory Committee for further consideration in relation to the need for a secure solid waste disposal option for Hoskyn Landing, Quadra Island.
 
 
Brewster Wind Project Consultation
 
Rice/Vonesch: SRD 766/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Mawhinney: SRD 767/24

THAT Capstone Infrastructure Corporation be advised that the Regional District recommends that the following stakeholders be consulted regarding the renewable energy project in the Strathcona Regional District: BC Speleological Federation, Canadian Cave Conservancy, BC Paleontological Alliance, and Royal BC Museum Paleontology Department.
 CARRIED
 
Grant Support Request - Sayward Fire Department
 
Whalley/Mawhinney: SRD 768/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Lott: SRD 769/24

THAT the Strathcona Regional District provide a resolution of support for the Village of Sayward's 2024 grant application to the UBCM Volunteer & Composite Fire Department funding streaming of up to $40,000.
 CARRIED
 
DRIF Support Request - Mowachaht/Muchalaht First Nation
 
Lott/Mawhinney: SRD 770/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Mawhinney: SRD 771/24

THAT a resolution of support be provided for the Mowachaht/Muchalaht First Nation's application to the 2024 Disaster Resiliency Innovation Fund grant program to undertake a climate change vulnerability and risk assessment of Tsa'xana, Yuquot and Ahaminaquus.
 CARRIED
 
Director Sinnott joined the meeting.
 
ReCreate Insurance Invoice - Purchasing Delegation
 
Rice/Mawhinney: SRD 772/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Kerr: SRD 773/24

THAT Invoice No. 871180 from Waypoint Insurance for the RECREATE project be approved.
 CARRIED
 
Rice/Lott: SRD 774/24

THAT a further report on alternatives for securing professional services and appropriate expenditure limits be prepared for further consideration by the Board.
 
 
Vonesch/Mawhinney: SRD 775/24

THAT the motion be amended to indicate that alternatives for securing professional services and expenditure limits is specific to the RECREATE project, and

THAT regardless of expenditure limits, all invoices over $250,000 are presented to the Board.
 CARRIED Directors Baker, Chapman, Kerr, Rice and Whalley opposed
 
A vote was held on the amended motion and it was…
 CARRIED
 
Fire Safety Act - Designation of Safety Inspectors & Investigators
 
Whalley/Vonesch: SRD 776/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Mawhinney: SRD 777/24

THAT the personnel occupying the positions identified in the September 20, 2024 report from the Chief Administrative Officer be designated as fire safety inspectors and fire investigators for the relevant portions of the Strathcona Regional District.
 CARRIED
 
Sayward Valley Firehall Renovations - Financial Plan Amendment
 
Whalley/Lott: SRD 778/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Lott: SRD 779/24

THAT the 2024-2028 financial plan be amended to provide up to $366,999 in funding from Electoral Area A's Canada Community Building Fund - Community Works Program towards the Sayward Valley Firehall renovations.
 CARRIED
 
Emergency and Disaster Management Act - Indigenous Engagement
 
Mawhinney/Whalley: SRD 780/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 781/24

THAT the Regional District develop a strategy for the Indigenous Engagement Requirements under the Emergency & Disaster Management Act as a component within the Regional District's First Nations Reconciliation Framework.
 CARRIED
 
Grant Opportunity: Disaster Risk Reduction/Climate Adaptation
 
Mawhinney/Whalley: SRD 782/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Davis: SRD 783/24

THAT a regional application to the 2024 Disaster Risk Reduction / Climate Adaptation grant program on behalf of the local government and First Nations entities identified in the September 20, 2024 report from the Chief Administrative Officer be approved, and

THAT the Regional District commit to overall management of the grant if the application is successful.
 CARRIED
 
Disaster Resilience and Innovation Funding - Caddisfly Creek
 
Kerr/Mawhinney: SRD 784/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Kerr/Rice: SRD 785/24

THAT a resolution of support be provided for the We Wai Kai First Nation's application to the 2024 Disaster Resiliency Innovation Fund grant program to undertake wetland restoration planning activities for Caddisfly Creek.
 CARRIED
 
Director Lanyon joined the meeting.
 
Corporate Office Leasehold Opportunity
 
Lott/Rice: SRD 786/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Whalley: SRD 787/24

THAT a leasehold agreement with City West Cable & Telephone Corp. for part of the second floor of the Regional District's corporate office facility in Campbell River be prepared for the Board's consideration.
 CARRIED
 
Proposed Financial Planning Timeline for the 2025 Budget
 
Whalley/Vonesch: SRD 788/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Lott: SRD 789/24

THAT the 2025 Financial Planning timeline attached to the report from the Chief Administrative Officer be approved.
 CARRIED
 
Grant Application: Active Transportation Network Planning Program
 
Lott/Davis: SRD 790/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Vonesch: SRD 791/24

THAT an application be submitted to the 2024/25 Active Transportation Network Planning program for grant funding to develop an Active Transportation Network Plan for Electoral Area B; and

THAT the Regional District commit to overall management of the grant if the application is successful; and

THAT, if the application is successful, 50% of the project funding be approved from the Electoral Area B Community Works Fund to a maximum of $50,000.
 CARRIED
 
Lott/Rice: SRD 792/24

THAT an application be submitted to the 2024/25 Active Transportation Network Planning program for grant funding to develop an Active Transportation Network Plan for Electoral Area D; and

THAT the Regional District commit to overall management of the grant if the application is successful; and

THAT, if the application is successful, 50% of the project funding be approved from the Electoral Area D Community Works Fund to a maximum of $50,000.
 CARRIED
 
BYLAWS
Bylaw No. 157 - Liquid Waste Management Service
 
Rice/Whalley: SRD 793/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 794/24

THAT third reading of Bylaw No. 157 be rescinded.
 CARRIED
 
Rice/Whalley: SRD 795/24

THAT the sixth clause of the preamble to Bylaw No. 157 be amended to read "AND WHEREAS approval of the electors has been obtained pursuant to s.349 of the Local Government Act;"
 CARRIED
 
Rice/Whalley: SRD 796/24

THAT Bylaw No. 157 be given third reading as amended.
 CARRIED
 
Rice/Whalley: SRD 797/24

THAT the Regional District seek approval of the electors for Bylaw No. 157 using an alternative approval process, and

THAT approval be sought throughout the entire service area rather than separately in each electoral area.
 CARRIED
 
Bylaw No. 509 - Cortes Island Bulk Water Regulation
 
Vonesch/Whalley: SRD 798/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Whalley: SRD 799/24

THAT Bylaw No. 509 be given third reading.
 CARRIED
 
Vonesch/Mawhinney: SRD 800/24

THAT Bylaw No. 509, being Electoral Area 'I' (Cortes Island) Zoning Bylaw 2002, Amendment No. 32 be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 510 - Quadra Island Bulk Water Regulation
 
Mawhinney/Whalley: SRD 801/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 802/24

THAT the report on the public hearing for Bylaw No. 510 and all related records be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 803/24

THAT the additional correspondence received in response to Bylaw No. 510 be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 804/24

THAT Bylaw No. 510 be given third reading.
 CARRIED
 
Mawhinney/Vonesch: SRD 805/24

THAT Bylaw No. 510, being Quadra Island Zoning Bylaw 1990, Amendment No. 142 be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 542 - Strathcona Gardens Service Amendment
 
Rice/Whalley: SRD 806/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Kerr: SRD 807/24

THAT Bylaw No. 542, being Greater Campbell River Pool/Arena Local Service Establishment Bylaw 1990, Amendment No. 2, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 564 - Electoral Area C Short Term Rentals
 
Mawhinney/Vonesch: SRD 808/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 809/24

THAT the report on the public hearing for Bylaw No. 564 and all related records be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 810/24

THAT Bylaw No. 564 be given third reading.
 CARRIED
 
Mawhinney/Vonesch: SRD 811/24

THAT Bylaw No. 564, being Quadra Island Zoning Bylaw 1990, Amendment No. 149 be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 572 - Board Procedure Amendment
 
Mawhinney/Vonesch: SRD 812/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Mawhinney: SRD 813/24

THAT Bylaw No. 572, being Regional Board Procedure Bylaw 2024, Amendment No. 1, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 575 - Royal Canadian Legion (Quadra) Permissive Tax Exemption
 
Mawhinney/Whalley: SRD 814/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 815/24

THAT Bylaw No. 575, being a bylaw to provide an exemption from taxation for specified real property located on Quadra Island, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Whalley: SRD 816/24

THAT the rules be suspended and Bylaw No. 575 be given second and third readings.
 CARRIED
 
Mawhinney/Whalley: SRD 817/24

THAT Bylaw No. 575, being Royal Canadian Legion Property Tax Exemption Bylaw 2024, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 576 - Surge Narrows Community Association Permissive Tax Exemption
 
Mawhinney/Lott: SRD 818/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Lott: SRD 819/24

THAT Bylaw No. 576, being a bylaw to provide an exemption from taxation for specified real property located on Read Island, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Lott: SRD 820/24

THAT the rules be suspended and Bylaw No. 576 be given second and third readings.
 CARRIED
 
Mawhinney/Lott: SRD 821/24

THAT Bylaw No. 576, being Surge Narrows Community Association Property Tax Exemption Bylaw 2024, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 578 - Menzies Bay Area Short-Term Rentals
 
Whalley/Rice: SRD 822/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Mawhinney: SRD 823/24

THAT Bylaw No. 578, being a bylaw to amend the zoning regulations applicable to Menzies Bay, be now introduced and read a first time.
 CARRIED
 
Whalley/Mawhinney: SRD 824/24

THAT Bylaw No. 578 be given second reading.
 CARRIED
 
Whalley/Mawhinney: SRD 825/24

THAT the public hearing for Bylaw No. 578 be waived in accordance with s. 464 of the Local Government Act.
 CARRIED
 
Bylaw No. 579 - Electoral Area D Zoning Amendment
 
Rice/Whalley: SRD 826/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Vonesch: SRD 827/24

THAT Bylaw No. 579, being a bylaw to amend the zoning regulations applicable to Electoral Area D, be now introduced and read a first time
 CARRIED
 
Rice/Vonesch: SRD 828/24

THAT the rules be suspended and Bylaw No. 579 be given second and third readings.
 CARRIED
 
Rice/Vonesch: SRD 829/24

THAT Bylaw No. 579, being Campbell River Area Zoning Bylaw 1991, Amendment No. 76 be finally passed and adopted
 CARRIED
 
CORRESPONDENCE
Mawhinney/Vonesch: SRD 830/24

THAT the following items be received:
 
 
Protocol with First Nations Leadership Council
 
- August 7, 2024 request for feedback from the Union of BC Municipalities regarding a relationship protocol with the First Nations Leadership Council. [Item]
 
Tlowitsis Use of Regional District Mini Coach
 
- August 16, 2024 correspondence from the Tlowitsis Nation regarding Regional District support with a community gathering. [Item]
 
Shellfish Aquaculture Regulations
 
- August 21, 2024 correspondence from the Department of Fisheries and Oceans regarding the 2025 Shellfish Aquaculture license review. [Item]
 
CET Board of Directors Appointments
 
- September 18, 2024 announcement from the Island Coastal Economic Trust Board regarding the appointment of new directors. [Item]
 
Draft Salmon Aquaculture Transition Plan for British Columbia
 
- September 20, 2024 correspondence from the Ministry of Economic Development, Innovation, Science and Economic Development Canada regarding the Draft Salmon Aquaculture Transition Plan for British Columbia. [Item]
 CARRIED
 
Addressing Homelessness in Campbell River
 
Vonesch/Mawhinney: SRD 831/24

THAT the August 26, 2024 correspondence from the City of Campbell River seeking provincial support in addressing homelessness be received. [Item]
 CARRIED
 
E-Comm Transformation Update
 
Mawhinney/Rice: SRD 832/24

THAT the September 13, 2024 correspondence from E-Comm 9-1-1 regarding its mid-year Transformation Progress Update be received. [Item]
 CARRIED
 
Tidal Power Study
 
Mawhinney/Vonesch: SRD 833/24

THAT the September 18, 2024 correspondence from the Homalco First Nations regarding tidal energy studies in the Discovery Islands be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 834/24

THAT the Regional District Board provide a letter of support for a tidal energy feasibility study within the Discovery Islands by the Homalco First Nation, and

THAT the letter be provided prior to the 9am deadline on September 26, 2024.
 CARRIED
 
Geographic Name Change Proposal
 
Whalley/Mawhinney: SRD 835/24

THAT the September 19, 2024 correspondence from the BC Geographical Names Office regarding proposed official name changes to geographic features located in the Strathcona Regional District be received. [Item]
 CARRIED
 
Mawhinney/Davis: SRD 836/24

THAT the provincial toponymist be advised that the Board supports the proposed name changes but request phonetic interpretation of the names on maps.
 CARRIED Directors Whalley and Chapman opposed.
 
Director Kerr left the meeting chambers.
 
 
 
NEW BUSINESS
Vonesch/Whalley: SRD 837/24

THAT the agenda be amended to include items entitled " Upper Campbell Lake Electrification" and "BC Utilities Commission".
 CARRIED
 
Upper Campbell Lake Electrification
 
Rice/Vonesch: SRD 838/24

THAT staff contact BC Hydro to arrange a meeting between the BC Hydro, SRD and Upper Campbell Lake residents to discuss BC Hydro decision to not compensate owners for shoreline erosion. Or to provide a detailed letter fully explaining BC Hydro position so this can be shared with the residents of Upper Campbell Lake.
 
 
Director Kerr returned to the meeting chambers.
 
A vote was held and it was…
 CARRIED
 
BC Utilities Commission
 
Rice/Vonesch: SRD 839/24

THAT staff prepare a report for the Board's consideration on filing a BC Utilities Complaint on behalf of the residents of Cedar Creek and Upper Campbell Lake.
 
 
Colborne/Mawhinney: SRD 840/24

THAT the motion be amended to add the words "regarding the electrification project" after the word "Lake".
 CARRIED
 
The Chair declared the motion carried as amended.
 
RECESS
The Chair recessed the meeting at 2:17 p.m.
 
RECONVENE
The meeting reconvened at 2:28 p.m. with all members present except Director Lott.
 
 
CLOSED SESSION
Mawhinney/Vonesch: SRD 841/24

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Mawhinney: SRD 842/24

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (i), (n), and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 2:44 p.m.
 
TERMINATION
Whalley/Vonesch: SRD 852/24

THAT the September 25, 2024 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:44 p.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corporate Officer