Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, September 19, 2018 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Vice Chair called the meeting to order at 12:32 p.m. with the following members in attendance:
     
Vice Chair:B. UngerVillage of Gold River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 L. SamsonCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:B. OvertonVillage of Tahsis
Associate Member:K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations


          
 
 
ADOPTION OF PUBLIC AGENDA
Leigh/Whalley: SRD 758/18

THAT the agenda for September 19, 2018 regular meeting of the Board be adopted as presented.
 
 
Adams/Samson: SRD 759/18

THAT the agenda be amended to consider the Staff Report entitled "Litigation Select Committee" at the end of the meeting.
 CARRIED
 
A vote was held on the motion as amended and it was .
 CARRIED
 
Director Kerr arrived at the meeting.
 
PETITIONS AND DELEGATIONS
Sayward Futures Society
 
The Chair welcomed Alex Turner, Director of Sayward Futures Society who made a presentation regarding continuous cellular phone service on the full length of the island highway. [Item]
 
The Chair thanked the presenter.
 
MacDonald/Colborne: SRD 760/18

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Whalley/Cornfield: SRD 761/18

THAT the minutes of the regular meeting of the Regional Board held on July 18, 2018 be adopted as amended. [Item]
 CARRIED
 
Director Leigh requested that the minutes of the August 15, 2018 meeting be amended to reflect that Director Leigh was in favor of SRD 738/18.
 
Leigh/Adams: SRD 762/18

THAT the minutes of the regular meeting of the Regional Board held on August 15, 2018 be adopted as amended. [Item]
 CARRIED
 
 
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Whalley/Leigh: SRD763/18

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on August 15, 2018 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Overton: SRD 764/18

THAT the minutes of the regular meeting of the Strathcona Gardens Commission held on August 15, 2018 be received. [Item]
 CARRIED
 
STAFF REPORTS
Subdivision of Agricultural Land - ALR 2A 18 (Gilkin)
 
Whalley/Colborne: SRD 765/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Abram: SRD 766/18

THAT the Agricultural Land Commission be advised that the Strathcona Regional District Board supports agricultural land reserve application ALR 2A 18 (Gilkin) for subdivision of lands known as SW Section 29, Township 3, Sayward District, except Parcel A (DD 110482l) and Parcel B (DD140656l) thereof, except Part shown in Red on Plan 280RW and except Parts in Plans 9558, 13021, 16783 and 16813 as indicated on the proposed subdivision plan attached to the staff report dated August 31, 2018.
 CARRIED
 
Cortes Island Residential Refuse Collection - Contract Extension
 
Anderson/Colborne: SRD 767/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Samson left the meeting chambers.
 
A vote was held on the motion and it was .
 CARRIED
 
Anderson/Leigh: SRD 768/18

THAT the Cortes Island Refuse Collection Agreement (SRD-18-001) with Margaret Verschuur be extended until November 30, 2020 at a monthly unit rate of $7.79 for 2019 and $8.03 for 2020, and

THAT the Chair and Corporate Officer be authorized to execute the modification agreement.
 CARRIED
 
Director Samson returned to the meeting chambers.
 
Community Emergency Preparedness - Kayu:kth/Che:k:tles7eth First Nations and Walters Cove
 
Whalley/Colborne: SRD 769/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Kerr: SRD 770/18

THAT a letter of support be provided to the Kayu:kth/Che:k:tles7eth First Nations for its applications under the Community Emergency Preparedness Fund to undertake the initiatives outlined in the August 29, 2018 correspondence, and

THAT inclusion of the Walters Cove community in the projects be approved.
 CARRIED
 
Emergency Social Services Grant Application - Group Lodging
 
Adams/Colborne: SRD 771/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 772/18

THAT the application for financial assistance under the Community Emergency Preparedness Fund Grant for Emergency Social Services be authorized for submission to the Union of BC Municipalities.
 CARRIED
 
Permissive Tax Exemption - Royal Canadian Legion, Branch #154
 
Leigh/Colborne: SRD 773/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Abram: SRD 774/18

THAT a bylaw be prepared for the Boards consideration which would allow a permissive tax exemption for 2019 for all land and improvements in property class 08 (Recreation/Non-Profit) for Lot A of District Lot 24, Sayward District, Plan 30584 (Folio #772-16713.015 - Royal Canadian Legion, Branch #154, Heriot Bay, Quadra Island).
 CARRIED
 
Permissive Tax Exemption - Riparian Property (Quadra Island)
 
Abram/Colborne: SRD 775/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Colborne: SRD 776/18

THAT a bylaw be prepared for the Boards consideration which would allow property tax exemption for the 2019 taxation year for the portion of Lot 7 of District Lot 688, Sayward District, Plan EPP851 that is subject to a conservation covenant under Section 291 of the Land Title Act.
 CARRIED
 
Abram/Cornfield: SRD 777/18

THAT all property owners that are eligible for a conservation covenant in Area C, be notified annually by letter to be mailed out with ample time to allow for application for the exemption.
 CARRIED Directors Adams, Leigh, MacDonald and Samson opposed
 
Asset Management Plan Development
 
Leigh/Colborne: SRD 778/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 779/18

THAT the Chair and Corporate Officer be authorized to sign the Amendment Agreement to extend the UBCM Strategic Priorities funding for the Strathcona Regional District Asset Management Plan Development/Condition Assessment
 CARRIED
 
Proposed 2019 Financial Planning Process
 
Adams/Colborne: SRD 780/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
M. Foort, Chief Financial Officer made a presentation regarding the proposed 2019 financial planning process. [Item]
 
Samson/Whalley: SRD 781/18

THAT the proposed 2019 Financial Planning calendar be approved.
 
 
Anderson/Abram: SRD 782/18

THAT the motion be amended to include "that timelines be re-instated with individual EA Directors pertaining to sole participant services and those meetings be open to the public except where exempted under legislation".
 CARRIED
 
Anderson/Whalley: SRD 783/18

THAT the motion be amended to include "THAT another month be added to the end of the timeline so as to allow for Directors to consult the public".
 DEFEATED Directors Adams, Colborne, Cornfield, Kerr, MacDonald, Overton and Samson opposed
 
Anderson/Whalley: SRD 784/18

THAT the motion be amended to include "community consultations be re-instated in the budget timeline".
 CARRIED
 
A vote was held on the amended motion and it was
 CARRIED
 
BYLAWS
Bylaw No. 296 - Area D Zoning Amendment
 
Leigh/Abram: SRD 785/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Abram: SRD 786/18

THAT Bylaw No. 296, being a bylaw to amend the zoning regulations applicable to Electoral Area D, be now introduced and read a first time.
 CARRIED
 
Leigh/Abram: SRD 787/18

THAT Bylaw No. 296 be given second reading.
 CARRIED
 
Leigh/Abram: SRD 788/18

THAT a public hearing to consider Bylaw No. 296 be authorized to be held at 7:00 p.m. on Thursday, November 22, 2018 at the Oyster Bay Resort located at 4357 South Island Highway, Campbell River, BC, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area D and Electoral Area C designated as the Chair and Vice Chair respectively for the public hearing.
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was .
 CARRIED
 
Bylaws No. 316 and 317 - Quadra Island OCP and Rezoning (CP 4C 18/RZ 4C 18 - Snowdon)
 
Abram/Leigh: SRD 789/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 790/18

THAT Bylaw No. 316 be given second reading.
 CARRIED
 
Abram/Leigh: SRD 791/18

THAT Bylaw No. 317 be given second reading.
 CARRIED
 
Abram/Anderson: SRD 792/18

THAT a public hearing to consider Bylaws No. 316 and 317 be authorized to be held at 7:00 p.m. on Monday, November 5, 2018 at the Quadra Community Centre located at 970 West Road, Quadra Island, BC, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaws No. 321 and 322 - Regional Broadband Infrastructure
 
Whalley/Kerr: SRD 793/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was .
 CARRIED Director Samson opposed
 
Whalley/Kerr: SRD 794/18

THAT Bylaw No. 321, being Regional Broadband Infrastructure Service Establishing Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED
 
Whalley/Cornfield: SRD 795/18

THAT Bylaw No. 322, being Regional Broadband Infrastructure Loan Authorization Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED Director Samson opposed
 
Bylaw No. 331 - Cortes Island Fire Protection Amendment
 
Adams/Cornfield: SRD 796/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 797/18

THAT the elector response form attached to the September 14, 2018 report from the Chief Administrative Officer be confirmed as the elector response form to be used in the alternative approval process for Bylaw No. 331.
 CARRIED
 
Anderson/Colborne: SRD 798/18

THAT the total number of electors within the area affected by Bylaw No. 331 be fairly determined as 921 for purposes of the alternative approval process.
 CARRIED
 
Anderson/Cornfield: SRD 799/18

THAT the deadline for submission of elector responses in respect of the alternative approval process for Bylaw No. 331 be established as 4:30 p.m. on Tuesday, November 13, 2018.
 CARRIED
 
Bylaw No. 333 - Campbell River STORM Licence Agreement
 
Leigh/Adams: SRD 800/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Leigh: SRD 801/18

THAT Bylaw No. 333, being a bylaw to authorize entering into a licensing agreement for part of the Strathcona Gardens recreation facility, be now introduced and read a first time.
 CARRIED
 
Adams/Cornfield: SRD 802/18

THAT the rules be suspended and Bylaw No. 333 be given second and third readings.
 CARRIED
 
Adams/Kerr: SRD 803/18

THAT Bylaw No. 333 be returned for consideration of adoption by the Board following the public notification period.
 CARRIED
 
Bylaw No. 335 - Hyacinthe Bay Nature Sanctuary Acquisition
 
Abram/Colborne: SRD 804/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Overton: SRD 805/18

THAT Bylaw No. 335, being a bylaw to authorize the acquisition of community parkland within Electoral Area C, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 806/18

THAT the rules be suspended and Bylaw No. 335 be given second and third readings.
 CARRIED
 
Abram/Overton: SRD 807/18

THAT Bylaw No. 335, being Hyacinthe Bay Nature Sanctuary Acquisition Authorization Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Housing Needs Reporting Requirements
 
Leigh/Colborne: SRD 808/18

THAT the July 3, 2018 correspondence from the Ministry of Municipal Affairs and Housing regarding the requirement for local governments to prepare housing needs reports be received. [Item]
 CARRIED
 
Children's Health Foundation of Vancouver Island
 
Leigh/Whalley: SRD 809/18

THAT the July 10, 2018 correspondence from the Children's Health Foundation of Vancouver Island regarding the Regional District's contribution towards the Home Away From Home business case be received. [Item]
 CARRIED
 
Alternate Electoral Area Directors Appointments
 
Samson/Leigh: SRD 810/18

THAT the July 18, 2018 news release from the UBCM regarding proposed legislative changes to the appointment of alternate electoral area directors be received. [Item]
 
 
Associate Member Jules left the meeting chambers.
 
A vote was held on the motion and it was .
 CARRIED
 
Anderson/Adams: SRD 811/18

That the Chair write to the Minister of Municipal Affairs and Housing and copy UBCM executive outlining the parental leave conditions offered to a SRD director and alternate in reference to the UBCM's recent recommendations on EA alternate appointment.
 
 
Director Cornfield returned to the meeting chambers.
 
Director Overton left the meeting chambers.
 
A vote was held on the motion and it was .
 CARRIED
 
2017 Audited Financial Statements and LGDE Form
 
Leigh/Colborne: SRD 812/18

THAT the July 23, 2018 correspondence from the Ministry of Municipal Affairs regarding the 2017 Audited Financial Statements and LGDE Form be received. [Item]
 CARRIED
 
Campbell River Community Foundation
 
Leigh/Cornfield: SRD 813/18

THAT the July 23, 2018 correspondence from the Campbell River Community Foundation regarding partnership opportunities be received. [Item]
 CARRIED
 
Director Overton returned to the meeting chambers.
 
Anderson/Cornfield: SRD 814/18

THAT the Board provide a $2,000 grant to the Campbell River Community Foundation for their vital signs report to be funded from general administration.
 CARRIED
 
Comox Valley Regional District - Regional Growth Strategy
 
Leigh/Colborne: SRD 815/18

THAT the July 25, 2018 correspondence from the Comox Valley Regional District regarding the initiation of Regional Growth Strategy Bylaw No. 120, Amendment No. 1 be received. [Item]
 CARRIED
 
McKelvie Valley Watershed
 
Overton/Leigh: SRD 816/18

THAT the August 1, 2018 news release from CivicInfo BC regarding old-growth logging in the McKelvie Valley be received. [Item]
 CARRIED
 
BC Climate Action - Green Communities Committee
 
Adams/Colborne: SRD 817/18

THAT the August 15, 2018 correspondence from the BC Climate Action Green Communities Committee regarding reduced greenhouse gas emissions over the 2017 reporting year be received. [Item]
 CARRIED
 
Campbell River and District Coalition to End Homelessness
 
Leigh/Overton: SRD 818/18

THAT the August 16, 2018 correspondence from the Campbell River and District Coalition to End Homelessness regarding an invitation for advisory membership be received. [Item]
 CARRIED
 
Kerr/Anderson: SRD 819/18

THAT the SRD sign up to be an advisory member to the Campbell River and District Coalition to End Homelessness.
 CARRIED
 
Union of British Columbia Municipalities (UBCM) - Gas Tax Agreement Community Works Fund
 
Leigh/Colborne: SRD 820/18

THAT the August 20, 2018 correspondence from the Union of British Columbia Municipalities (UBCM) regarding Community Works Fund payments for 2018/2019 be received. [Item]
 CARRIED
 
Anderson/Abram: SRD 821/18

THAT staff bring back an update report on the status of gas tax funds for each electoral area.
 CARRIED
 
Fire Inspections in Rural Areas
 
Leigh/Abram: SRD 822/18

THAT the August 22, 2018 news release from the Union of British Columbia Municipalities regarding fire inspections in unincorporated areas of the Province of B.C. be received. [Item]
 CARRIED
 
ICET Board of Director Election Results
 
Colborne/Overton: SRD 823/18

THAT the August 27, 2018 news release from the Island Coastal Economic Trust regarding elections to its Board of Directors be received. [Item]
 CARRIED
 
Review of Auditor General for Local Government
 
Colborne/Adams: SRD 824/18

THAT the August 29, 2018 correspondence from aKd Resource regarding a review of the Office of the Auditor General for Local Government be received. [Item]
 CARRIED
 
Public Health Approach to Non-Medical Cannabis
 
Colborne/Overton: SRD 825/18

THAT the September 10, 2018 correspondence from Island Health regarding a public health approach to non-medical cannabis be received. [Item]
 CARRIED
 
MEMBERS' REPORTS
MPA Network Advisory Committee
 
Adams/Overton: SRD 826/18

THAT the July 18, 2018 report from Director Abram regarding the MPA Network Advisory Committee Workshop held on February 26 & 27, 2018 be received. [Item]
 CARRIED
 
Colborne/Cornfield: SRD 827/18

THAT the August 20, 2018 report from Director Abram regarding the MPA Network Advisory Committee Workshop held on May 16 & 17, 2018 be received. [Item]
 CARRIED
 
North Vancouver Island Marine Plan Partnership
 
Abram/Cornfield: SRD 828/18

THAT the July 26, 2018 report from Director Abram regarding the 2018 North Vancouver Island Marine Plan Annual report be received. [Item]
 
 
Director Samson left the meeting chambers.
 
Director Adams left the meeting chambers.
 
A vote was held on the motion and it was ..
 CARRIED
 
BC Ferry Chairs Group
 
Abram/Overton: SRD 829/18

THAT the July 27, 2018 report from Director Abram regarding vessel procurement be received. [Item]
 
 
Director Samson returned to the meeting chambers.
 
Director Adams returned to the meeting chambers.
 
A vote was held on the motion and it was .
 CARRIED
 
Grant in Aid Recipients
 
Leigh/Cornfield: SRD 830/18

THAT the report from Director Leigh regarding appreciation for grant funding by recipient organizations be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 831/18

THAT the report from Director Leigh regarding appreciation for grant funding by the Museum at Campbell River be received [Item]
 CARRIED
 
 
NEW BUSINESS
Sayward Futures Society - Cell Phone Service
 
Cornfield/MacDonald: SRD 832/18

THAT the SRD write to the CRTC expressing the urgent need for cell phone coverage along all highway corridors connecting our communities on the North Central Vancouver Island.
 CARRIED
 
 
CLOSED SESSION
Anderson/Kerr: SRD 833/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Kerr: SRD 834/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (c), (e), (g), (n) and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 4:02 p.m. with all participants except Directors Samson and Leigh.
 
BYLAWS (Cont.)
Bylaw No. 334 - Read Island Park Acquisition
 
Anderson/Cornfield: SRD 847/18

THAT Bylaw No. 334, being a bylaw to authorize the acquisition of community parkland within Electoral Area C, be now introduced and read a first time. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 848/18

THAT the rules be suspended and Bylaw No. 334 be given second and third readings.
 CARRIED
 
Abram/Overton: SRD 849/18

THAT Bylaw No. 334, being Read Island Parkland Acquisition Authorization Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED
 
STAFF REPORTS (Cont.)
Litigation Select Committee
 
Director Adams recused himself from the meeting.
 
Director Cornfield recused himself from the meeting.
 
Director Kerr recused himself from the meeting.
 
Colborne/Overton: SRD 850/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Whalley: SRD 851/18

THAT a Litigation Committee be established as a select committee to provide advice to the Board on the pending litigation with respect to the Area D water service, and

THAT the directors representing Electoral Areas A, B and C and the Villages of Gold River, Sayward, Tahsis and Zeballos be appointed to the Committee.
 CARRIED
 
TERMINATION
Anderson/Colborne: SRD 852/18

THAT the September 19, 2018 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 4:11 p.m.

Certified Correct:



____________________________
Chair



____________________________
Corporate Officer