Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, August 22, 2013 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 pm with the following directors in attendance:
     
 
 
 
Chair:T. LewisVillage of Zeballos
Vice-Chair:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C )
Directors:C. AndersonVillage of Gold River
 N. AndersonCortes Island (Electoral Area B)
 W. JakewayCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MogloveCity of Campbell River
 J. SchoonerVillage of Tahsis
 M. StorryCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ADOPTION OF PUBLIC AGENDA
Schooner/MacDonald: SRD 751/13

THAT the agenda for the August 22, 2013 regular meeting of the Board be adopted as presented.
 
 
Abram/Leigh: SRD 752/13

THAT item "H" Chair's Report be considered after item "K1" Bylaw No. 171 - Electoral Area "I" (Cortes Island) Zoning Bylaw Amendment.
 CARRIED
 
A vote was held on the amended motion and it was.....
 CARRIED
 
PETITIONS AND DELEGATIONS
Multi Material BC (MMCB) Stewardship Program
 
The Chair welcomed Glenda Gies and Allen Langdon, Managing Director, Multi Material BC who made a presentation on the Multi Material BC Stewardship Program. [Item]
 
Director Samson arrived at the meeting.
 
The presentation continued.
 
Director Kerr arrived at the meeting.
 
Abram/Leigh: SRD 753/13

THAT the presentation be received.
 CARRIED
 
Leigh/Abram: SRD 754/13

THAT the Strathcona Regional District advise the Comox Strathcona Waste Management Committee that the Electoral Area recycling depots wish to be considered for the Multi Material BC Program.
 
 
Whalley/Abram: SRD 755/13

THAT the motion be amended by adding "C and D" after the words "electoral areas".
 CARRIED
 
A vote was taken on the amended motion and it was ......
 CARRIED
 
ADOPTION OF MINUTES
Abram/MacDonald: SRD 756/13

THAT the minutes of the regular meeting of the Regional Board held on August 7, 2013 be adopted. [Item]
 CARRIED
 
 
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Whalley/Abram: SRD 757/13

THAT the draft minutes of the meeting of the Electoral Areas Services Committee held on August 7, 2013 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Kerr/Leigh: SRD 758/13

THAT the draft minutes of the meeting of the Strathcona Gardens Commission held on August 14, 2013 be received. [Item]
 CARRIED
 
STAFF REPORTS
Riparian Areas Tax Exemption - Quadra Island
 
Abram/Whalley: SRD 759/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 760/13

THAT a bylaw providing for a tax exemption for the 2014 taxation year for those portions of Lots 5, 6 and 7 of District Lot 688, Sayward District, Plan EPP851 that are subject to conservation covenants under Section 219 of the Land Title Act be prepared for the Board's consideration.
 CARRIED
 
Proposed Official Community Plan Amendment Bylaw - Mt Washington Integrated Resource Community Plan (CP 2CV 13)
 
Whalley/Leigh: SRD 761/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Abram: SRD 762/13

THAT the Comox Valley Regional District be advised the Strathcona Regional District's interests are unaffected by proposed Bylaw No. 215 "Rural Comox Valley Official Community Plan, 1998, Amendment No. 45" (CP 2CV 13).
 CARRIED
 
Strathcona Gardens Energy Recovery System - Award of Contract
 
Kerr/Abram: SRD 763/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Moglove/Samson: SRD 764/13

THAT an amendment to the 2013-2017 Financial Plan bylaw be prepared to allow up to $105,000 in additional funding for the Strathcona Gardens Energy Recovery project to be sourced from the Strathcona Gardens Recreation Complex Capital Works, Machinery and Equipment Reserve Fund.
 CARRIED
 
Kerr/Samson: SRD 765/13

THAT the contract for the Strathcona Gardens Energy Recovery project be awarded to Accent Refrigeration in the amount of $319,750 plus applicable taxes, and

THAT the Chair and Corporate Officer be authorized to execute the contract.
 CARRIED
 
Regional Tourism Service
 
MacDonald/Schooner: SRD 766/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Kerr/Schooner: SRD 767/13

THAT the Regional District proceed with the RFP process to investigate the feasibility of a regional tourism service as outlined in the August 16, 2013 report from the Chief Administrative Officer.
 CARRIED
 
Union of British Columbia Municipalities (UBCM) Conference - Ministerial Meetings
 
Leigh/Kerr: SRD 768/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Strategic Planning and Work Plan Workshop
 
Whalley/Schooner: SRD 768/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Kerr/MacDonald: SRD 769/13

THAT a Strategic Planning session be scheduled for Thursday, September 26, 2013 from 9:00 am to 12:00 noon.
 DEFEATED Directors C. Anderson, N. Anderson, Kerr, MacDonald, Moglove and Schooner opposed
 
Moglove/Kerr: SRD 770/13

THAT the Strategic Planning session be scheduled for Thursday, October 3, 2012 from 9:00 am to 12:00 noon
 CARRIED Director Abram opposed
 
Kerr/MacDonald: SRD 771/13

THAT staff be directed to facilitate the Strategic Planning session.
 CARRIED
 
Environmentally Sensitive Areas Development Permit DP 4D 13 (Livingston - Burkell)
 
Leigh/Abram: SRD 772/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Abram: SRD 773/13

THAT environmentally sensitive areas development permit DP 4D 13 (Livingston - Burkell) be approved.
 CARRIED
 
Leigh/Abram: SRD 774/13

THAT, subject to receipt of confirmation of discharge of Covenant F34743 or a legal undertaking to do so, the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Development Variance and Development Permit Applications DV 1C 13 & DP 1C 13 (Quadra Island) (Ashcon Holdings Ltd.)
 
Abram/Whalley: SRD 775/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 776/13

THAT development variance permit DV 1C 13 (People's Drug Mart) be approved and that the Corporate Officer be authorized to issue the development variance permit.
 CARRIED
 
Abram/Leigh: SRD 777/13

THAT development permit DP 1C 13 (People's Drug Mart) be approved and that the Corporate Officer be authorized to issue the development permit upon receipt of an $8,549.36 landscape performance bond.
 CARRIED
 
Abram/Leigh: SRD 778/13

THAT an application for a Provincial Public Highway Permit be submitted to the Ministry of Transportation and Infrastructure to allow a public walkway along Plaza Road.
 CARRIED
 
Abram/Leigh: SRD 779/13

THAT an amendment to easement No. EL17240 to allow for a public walkway be approved.
 CARRIED
 
Environmentally Sensitive Areas Development Permit Application DP 3D 13 (Shelter Point Development Ltd.)
 
Leigh/Whalley: SRD 780/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 781/13

That the application for an ESA development permit (DP 3D 13) by Shelter Point Development Ltd. be referred to the Advisory Planning Commission for Electoral Area 'D'.
 CARRIED Director N. Anderson opposed
 
BYLAWS
Bylaw No. 171 - Electoral Area "I" (Cortes Island) Zoning Bylaw Amendment
 
Whalley/Leigh: SRD 782/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
N. Anderson/Whalley: SRD 783/13

THAT the report on the public hearing for Bylaw No. 171 together with all supporting documents be received. [Item]
 CARRIED
 
N. Anderson/Abram: SRD 784/13

THAT Bylaw No. 171 be given third reading.
 DEFEATED Directors Leigh and Whalley opposed
 
Director Samson left the meeting chambers.
 
CHAIR'S REPORT
Workshop - Building Bridges Through Understanding the Village
 
Chair Lewis and Russ Hotsenpiller, CAO provided a verbal report on their attendance at the Building Bridges Through Understanding the Village workshop held August 9, 2013 on Cortes Island.
 
BYLAWS (cont.)
Bylaw No. 176 - Permissive Tax Exemption (Royal Canadian Legion)
 
Abram/Whalley: SRD 785/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 786/13

THAT Bylaw No. 176, being a bylaw to provide an exemption from taxation for specified real property located on Quadra Island, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 787/13

THAT the rules be suspended and Bylaw No. 176 be given second and third readings.
 CARRIED
 
Abram/Leigh: SRD 788/13

THAT Bylaw No. 176, being Royal Canadian Legion Property Tax Exemption Bylaw 2014, be reconsidered, finally passed and adopted.
 CARRIED
 
Union of British Columbia Municipalities (UBCM) - Member Release
 
Whalley/Schooner: SRD 789/13

THAT the member release Union of British Columbia Municipalities dated August 6, 2013 entitled "UBCM Partners with FCM on Rail Safety Initiative" be received. [Item]
 CARRIED
 
Abram/MacDonald: SRD 790/13

THAT the member release from the Union of British Columbia Municipalities dated August 6, 2013 entitled "Local Governments - Producers of Packaging and Printed Paper?" be received. [Item]
 CARRIED
 
Province of British Columbia Legislative Assembly
 
MacDonald/Schooner: SRD 791/13

THAT the correspondence dated August 7, 2013 from Selina Robinson, M.L.A. and Opposition Critic for Local Government and Sport, inviting directors to meet during the 2013 Union of British Columbia Municipalities conference be received. [Item]
 CARRIED
 
Downloading of Infrastructure Costs from BC Hydro
 
Director Samson returned to the meeting chambers.
 
Whalley/Kerr: SRD 792/13

THAT the letter dated January 12, 2013 from the City of Langford regarding the downloading of infrastructure costs from BC Hydro be received. [Item]
 CARRIED
 
Ambulance Services Resolution
 
Kerr/MacDonald: SRD 793/13

THAT the letter dated August 14, 2013 from the District of Stewart regarding an ambulance services resolution submitted for consideration at the 2013 UBCM Conference be received. [Item]
 CARRIED
 
 
 
ADDENDUM ITEMS
Abram/MacDonald: SRD 794/13

THAT the addendum item be considered
 CARRIED
 
Release of Covenant - 865-867 Gowlland Harbour Road
 
Abram/Leigh: SRD 795/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Directors Whalley, MacDonald and Schooner left the meeting chambers.
 
Abram/N. Anderson: SRD 796/14

THAT the Chair and Corporate Officer be authorized to execute the Release of Covenant FB69884 over Strata Lot 4 of District Lot 213, Sayward District, Plan VIS 5227.
 CARRIED
 
Director Schooner returned to the meeting chambers.
 
CLOSED SESSION
Abram/Kerr: SRD 796/13

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/N. Anderson: SRD 797/13

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (c), (e), (i), (n) and (o) of the Community Charter.
 
 
Director MacDonald returned to the meeting chambers.
 
RECESS
The Chair recessed the meeting at 2:04 pm.
 
RECONVENE
The Board reconvened at 2:15 p.m. with all participating members present.
 
A vote was taken on the previous motion and it was ......
 CARRIED
 
RECONVENE
The Board reconvened in public with all participating members present except Director Abram.
 
TERMINATION
C. Anderson/Moglove: SRD 815/13

THAT the August 22, 2013 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:01 p.m.

Certified Correct:


_________________________________
Chair




_________________________________
Corporate Officer