Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, August 16, 2023 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:33 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 K. DahlCity of Campbell River
 M. DavisVillage of Tahsis
 B. LanyonCity of Campbell River
 M. LottVillage of Gold River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 S. SinnottCity of Campbell River
 M. VoneschCortes Island (Electoral Area B)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Whalley/Davis: SRD 681/23

THAT the agenda for August 16, 2023 regular meeting of the Board be adopted as presented.
 CARRIED
 
 
ADOPTION OF MINUTES
Whalley/Vonesch: SRD 682/23

THAT the minutes of the regular meeting of the Regional Board held on July 19, 2023 be adopted. [Item]
 CARRIED
 
 
 
 
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Mawhinney/Vonesch: SRD 683/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on July 19, 2023 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Request for Subdivision Frontage Relief - 02493 C 23 (Baker)
 
Mawhinney/Whalley: SRD 684/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 685/23

THAT the frontage relief request by Lorna Baker for proposed Lot B, as shown on the plan of subdivision for Strata Lot 2, DL. 212, Sayward District, Plan VIS 1540 attached to the July 21, 2023 report from the Chief Administrative Officer be approved.
 CARRIED
 
Director Kerr arrived at the meeting.
 
Director Colborne joined the meeting.
 
Request for Subdivision Frontage Relief - 06184 D 22 (Henrich)
 
Rice/Whalley: SRD 686/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 687/23

THAT the frontage relief request by Delton Henrich for proposed Lot A, as shown on the plan of subdivision for the remainder of DL. 125, Comox District attached to the July 21, 2023 report from the Chief Administrative Officer be approved.
 CARRIED
 
Request for Subdivision Frontage Relief - 02829 C 23 (Reveley)
 
Mawhinney/Vonesch: SRD 688/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 689/23

THAT the frontage relief request by Hal Reveley for proposed Lot 1, as shown on the plan of subdivision for Lot A of DL. 155, Sayward District, Plan 24493 attached to the July 21, 2023 report from the Chief Administrative Officer be approved.
 CARRIED
 
OCP/Rezoning First Nations Consultation - CP 2D 23/RZ 2D 23
 
Rice/Whalley: SRD 690/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 691/23

THAT the First Nations consultation process and the agency referral list as outlined in the staff report dated August 3, 2023 for application CP 2D 23/RZ 2D 23 (Honig) be approved.
 CARRIED
 
Proposal for a Dog Control Service for Cortes Island
 
Vonesch/Whalley: SRD 692/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Whalley: SRD 693/23

THAT a further report and bylaw to establish a dog control service for Cortes Island be prepared for consideration by the Board.
 CARRIED
 
Evacuation Route Planning/Public Notification - Grant Award
 
Whalley/Mawhinney: SRD 694/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Vonesch: SRD 695/23

THAT the 2023-2027 Financial Plan be amended to incorporate $32,000 revenue from the 2023 Evacution Route Planning / Public Notification grant to fund the activities identified in the August 11, 2023 report from the Chief Administrative Officer.
 CARRIED
 
Growing Communities Fund - Proposed Allocation
 
Lott/Rice: SRD 696/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Rice: SRD 697/23

THAT the revenue from the Growing Communities Fund be allocated as shown in the August 10, 2023 report from the Chief Administrative Officer.
 CARRIED
 
TEAAM Aeromedical Funding
 
Rice/Whalley: SRD 698/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Davis/Kerr: SRD 699/23

THAT the $45,000 grant awarded by the Board to TEAAM Aeromedical on March 16, 2022 be provided upon receipt of that organization's Financial Statements
 CARRIED
 
Resolutions Status Reports
 
Vonesch/Mawhinney: SRD 700/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Colborne left the meeting.
 
Director Code of Conduct - Proposed Amendments
 
Whalley/Chapman: SRD 701/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Lott: SRD 702/23

THAT the words "and displaying deference to" in the definition of "respect" be replaced with the word "including".
 CARRIED
 
Whalley/Vonesch: SRD 703/23

THAT the words "and detriments" be added after the word "merits" in Section 3A(d).
 CARRIED
 
Whalley/Vonesch: SRD 704/23

THAT the words "profane, vulgar" be added after the word "indecent" and the words "at the Board table" be added after the word "behaviour" in section 3B(d).
 CARRIED
 
Whalley/Lott: SRD 705/23

THAT the words "and the collective actions of the Board" be deleted from section 3C(a).
 CARRIED
 
Whalley/Mawhinney: SRD 706/23

THAT the words "ideally acknowledging its rationale when articulating their opinions on a decision" be deleted from section 3D(b).
 CARRIED
 
Mawhinney/Vonesch: SRD 707/23

THAT a definition of "community" be added.
 CARRIED
 
Vonesch/Mawhinney: SRD 708/23

THAT the draft bylaw attached to the August 11, 2023 report from the Chief Administrative Officer be approved as amended and returned for formal consideration by the Board.
 CARRIED
 
Permissive Tax Exemption 2024 - Royal Canadian Legion, Branch #154
 
Mawhinney/Whalley: SRD 709/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 710/23

THAT a bylaw be prepared for the Board’s consideration which would allow a permissive tax exemption for 2024 for all land and improvements in property class 08 (Recreation/Non-Profit) for Lot A of DL 24, Sayward District, Plan VIP30584 (Folio #772-16713.015, Royal Canadian Legion, Branch #154, Heriot Bay, Quadra Island).
 CARRIED
 
First Nations Cultural Awareness Training Plan
 
Rice/Mawhinney: SRD 711/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 712/23

THAT the First Nations Cultural Awareness Training session for elected officials and staff be scheduled for October 26 and 27, 2023.
 CARRIED
 
BYLAWS
Bylaw No. 342 - Strathcona Gardens Loan Authorization
 
Rice/Vonesch: SRD 713/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Lott: SRD 714/23

THAT the total number of electors within the area affected by Bylaw No. 342 be fairly determined to be 32,880 for purposes of the alternative approval process.
 CARRIED
 
Chapman/Rice: SRD 715/23

THAT the deadline for submission of elector responses in respect of the alternative approval process for Bylaw No. 342 be established as 12:00 noon on Wednesday, October 4, 2023.
 CARRIED
 
Chapman/Rice: SRD 716/23

THAT the elector response form attached to the August 11, 2023 report from the Chief Administrative Officer be approved for use with the alternative approval process for Bylaw No. 342.
 CARRIED
 
Bylaw No. 487 - Electoral Area C Wharves Service
 
Mawhinney/Chapman: SRD 717/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 718/23

THAT a report on next steps and possibilities be brought to the Electoral Areas Services Committee.
 CARRIED
 
Bylaws No. 503 & 504 (OCP/Rezoning) Couverdon Application to Facilitate Subdivision
 
Rice/Whalley: SRD 719/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 720/23

THAT the report on the public hearing for Bylaws No. 503 and 504 and all related records be received. [Item]
 CARRIED
 
Rice/Vonesch: SRD 721/23

THAT Bylaw No. 503 be given third reading.
 
 
Mawhinney/Whalley: SRD 722/23

THAT the matter be referred to the Electoral Areas Services Committee.
 CARRIED Director Rice opposed
 
RECESS
The Chair recessed the meeting at 1:53 p.m.
 
RECONVENE
The meeting reconvened at 2:05 p.m. [Item]
 
Bylaw No. 506 - Electoral Area C Streetlighting Service
 
Whalley/Davis: SRD 723/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 724/23

THAT Bylaw No. 506, being Electoral Area C Streetlighting Service Establishment Bylaw 2003, Amendment No. 2, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 509 - Groundwater Regulation (Electoral Area B)
 
Vonesch/Whalley: SRD 725/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Whalley: SRD 726/23

THAT the matter be referred to the Electoral Areas Services Committee.
 CARRIED
 
Bylaw No. 510 - Groundwater Regulation (Electoral Area C)
 
Mawhinney/Whalley: SRD 727/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 728/23

THAT the matter be referred to the Electoral Areas Services Committee.
 CARRIED
 
Bylaw No. 511 - Groundwater Regulation (Electoral Area D)
 
Rice/Whalley: SRD 729/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 730/23

THAT Bylaw No. 511, being a bylaw to amend the zoning regulations applicable to Electoral Area D (Oyster Bay-Buttle Lake) be now introduced and read a first time.
 CARRIED
 
Rice/Vonesch: SRD 731/23

THAT Bylaw No. 511 be given second reading.
 CARRIED
 
Rice/Vonesch: SRD 732/23

THAT the public hearing for Bylaw No. 511 be waived in accordance with s.464(2) of the Local Government Act, and

THAT Bylaw No. 511 be returned for further consideration at the September 13, 2023 Board meeting.
 CARRIED
 
Bylaws No. 512 & 515 - Regional Housing Service
 
Vonesch/Rice: SRD 733/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Rice: SRD 734/23

THAT borrowing be increased to $10,000,000.
 CARRIED Director Whalley opposed
 
Chapman/Vonesch: SRD 735/23

THAT Bylaw No. 512, being a bylaw to establish a service for providing housing within the Strathcona Regional District, be now introduced and read a first time.
 CARRIED Director Whalley opposed
 
Vonesch/Rice: SRD 736/23

THAT the rules be suspended and Bylaw No. 512 be given second and third readings.
 CARRIED Director Whalley opposed
 
Chapman/Mawhinney: SRD 737/23

THAT Bylaw No. 515, being a bylaw to authorize the borrowing of funds for providing housing within the Regional District, be now introduced and read a first time.
 CARRIED Director Whalley opposed
 
Vonesch/Mawhinney: SRD 738/23

THAT the rules be suspended and Bylaw No. 515 be given second and third readings.
 CARRIED Director Whalley opposed
 
Chapman/Rice: SRD 739/23

THAT approval of the electors for Bylaws No. 512 and 515 be authorized to be obtained by an alternative approval process.
 CARRIED Director Whalley opposed
 
Bylaw No. 514 - Processing of Service Initiatives
 
Vonesch/Whalley: SRD 740/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Lott: SRD 741/23

THAT the meeting be adjourned.
 CARRIED
 
Time: 2:56 p.m.

Certified Correct:


_________________________________
Chair


_________________________________
Corporate Officer