Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, August 15, 2018 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:32 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 L. SamsonCity of Campbell River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
 B. UngerVillage of Gold River
Alt. Director:B. OvertonVillage of Tahsis


          
 
 
ADOPTION OF PUBLIC AGENDA
Abram/Unger: SRD 677/18

THAT the agenda for August 15, 2018 regular meeting of the Board be adopted as presented.
 CARRIED
 
Director Kerr arrived at the meeting.
 
PETITIONS AND DELEGATIONS
Snowden Demonstration Forest
 
The Chair welcomed Graham Cameron, Laura Chessor and Jeff Hamilton, BC Timber Sales who made a presentation regarding the Snowden Demonstration Forest [Item]
 
Director Adams arrived at the meeting.
 
The presentation continued.
 
The Chair thanked the presenters for their presentation.
 
Whalley/Cornfield: SRD 678/18

THAT the presentation be received.
 CARRIED
 
Whalley/Cornfield: SRD 679/18

THAT the SRD Board support the process identified by FLNRORD in their presentation regarding the Snowden Demonstration Forest in Electoral Area A.
 
 
Cornfield/Adams: SRD 680/18

THAT the motion be amended by adding "THAT the motion be forwarded to the Minister with a funding request for development of the plan."
 CARRIED
 
A vote was held on the motion as amended and it was ….
 CARRIED
 
ADOPTION OF MINUTES
Director Colborne requested that the minutes be amended to identify Alternate Director Overton as the representative of the Village of Tahsis.
 
Director Leigh requested that the minutes be amended to reflect that she recused herself from the meeting after the addendum item.
 
Colborne/Unger: SRD 681/18

THAT the minutes of the regular meeting of the Regional Board held on July 18, 2018 be amended. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Relationship Building - Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations
 
Director Anderson requested an update regarding the communication to the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations to meet jointly in a Community-to-Community forum.
 
The Chief Administrative Officer advised that he has had verbal communications with Associate Member K. Jules regarding the proposed C2C initiative.
 
 
CHAIR'S REPORT
The Chair provided an update on the following matters involving the Regional District:
 
Litigation Committee
 
The Chair advised that when the item "Litigation Committee" is considered if members wish to recuse themselves they are to individually announce their recusal to the Chair.
 
Director Remuneration
 
The Chair advised that any motions in regards to the Director Compensation item are to be written and handed to the recording secretary.
 
Overton/Colborne: SRD 682/18

THAT the verbal report be received.
 CARRIED
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Leigh: SRD 683/18

THAT the draft minutes of the meeting of the Electoral Areas Services Committee held on July 18, 2018 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Adams/Leigh: SRD 684/18

THAT the draft minutes of the meeting of the Strathcona Gardens Commission held on July 18, 2018 be received. [Item]
 CARRIED
 
Advisory Planning Commission - Electoral Area D
 
Leigh/Whalley: SRD 685/18

THAT the minutes of the meeting of the Electoral Area D Planning Commission held on May 14, 2018 be received. [Item]
 CARRIED
 
STAFF REPORTS
Director Compensation Review
 
Colborne/Overton: SRD 686/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Paul McKivett, Associate, James R. Craven and Associates made a verbal presentation regarding the Director Compensation Review.
 
Abram/Whalley: SRD 687/18

THAT the status quo be maintained with regard to our remuneration bylaw.
 
 
Adams/Whalley: SRD 688/18

THAT the motion be amended by adding “with the exception of an additional amount providing remuneration to the vice chair.”
 CARRIED Directors Adams, Colborne, Cornfield, Samson and Unger opposed
 
Anderson/Abram: SRD 689/18

THAT the 2019 remuneration review be done in house.
 CARRIED Directors Adams, Babchuck, Cornfield, Leigh and Samson opposed
 
2017 Annual Report and Statement of Financial Information
 
Colborne/Overton: SRD 690/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Myriah Foort, Chief Financial Officer, made a presentation on the 2017 Financial Statement ratio analysis in comparison to other similar regional districts in B.C. [Item]
 
Director Abram left the meeting chambers.
 
Colborne/Overton: SRD 691/18

THAT the Strathcona Regional District's Annual Report including Statement of Financial Information (SOFI) for the year ended December 31, 2017 be approved.
 CARRIED
 
MSP Changes/Financial Implications
 
Colborne/Overton: SRD 692/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Abram returned to meeting chambers.
 
Strathcona Connected Coast Network Corporation. - Board Policy
 
Unger/Adams: SRD 693/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
MacDonald/Colborne: SRD 694/18

THAT the SRD Board appoint the Chair with the Vice Chair to be participatory, non-voting observers to the SCCNC that will be entitled to attend and observe SCCNC Board Meetings, make presentations, comments and ask questions of the members of the SCCNC Board.
 
 
Cornfield/Leigh: SRD 695/18

THAT the motion be amended add "as alternate" after Vice Chair.
 CARRIED Directors Anderson and Kerr opposed
 
A vote was held on the motion as amended and it was ….
 CARRIED
 
Unger/Cornfield: SRD 696/18

THAT Policy CP-019 (Strathcona Connected Coast Corporation Board of Directors) be approved as amended, and

THAT staff be directed to advertise for board members as directed in this policy.
 CARRIED Directors Leigh and Samson opposed
 
Local Government and School District Election Agreements
 
Cornfield/Colborne: SRD 697/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Whalley: SRD 698/18

THAT staff be authorized to enter into election agreements with local governments and school districts with the boundaries of the Strathcona Regional District for the conduct of local government and school trustee elections on a full cost recovery basis.
 CARRIED
 
Northern Area D Water Demand Management and Metering Options
 
Leigh/Whalley: SRD 699/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield recused himself.
 
A vote was held on the motion and it was ….
 CARRIED
 
Leigh/Anderson: SRD 700/18

THAT the Board endorse the 2018 Northern Area D Water Conservation Plan, attached to the July 31, 2018 report from the Chief Administrative Officer.
 CARRIED
 
Abram/Overton: SRD 701/18

THAT an application to the Investing in Canada Infrastructure Program - Green Infrastructure Environmental Quality Sub-stream Grant for the implementation of universal metering in the Northern Electoral Area D water service area be approved.
 CARRIED
 
Cortes Island - Solid Waste Tipping Fees and Collection Charges
 
Anderson/Colborne: SRD 702/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Abram: SRD 703/18

THAT Bylaw 912, “Electoral Area “I” Refuse and Site Operation and Regulation Bylaw, 1986” be amended as outlined in the July 9, 2018 report from the Chief Administrative Officer, and

THAT construction and demolition debris be charged at $20 per cubic yard.
 CARRIED
 
Anderson/Abram: SRD 704/18

THAT that the Regional District consult with the users of the Cortes curbside refuse collection service regarding the option of moving to a volume-based rate for residential users.
 CARRIED
 
Liquor Licence Application - Royal Canadian Legion (Quadra Island)
 
Abram/Overton: SRD 705/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 706/18

THAT the Liquor Control and Licensing Board be advised that the Strathcona Regional District has no objection to the proposal by the Royal Canadian Legion for a temporary change to operating hours on August 11 and August 12 as it considers the amendment to be minor in nature.
 
 
Director Samson left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Director Samson returned to the meeting chambers.
 
Whaletown Creek Trail
 
Anderson/Colborne: SRD 707/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Kerr: SRD 708/18

THAT the new Strathcona Regional District trail built under the authority of Permit No. 2016-03117 approved by the Minister of Transportation and Infrastructure on a portion of Jocelyn Road on Cortes Island, be named the Whaletown Creek Trail.
 CARRIED
 
Cortes Island OCP - Industrial Land
 
Anderson/Whalley: SRD 709/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Abram: SRD 710/18

THAT the staff conduct an Official Community Plan review for Cortes Island to identify and pre-designate key lands for future industrial use.
 CARRIED
 
Request for Economic Development Funding - Quadra Cultural Committee
 
Abram/Kerr: SRD 711/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 712/18

THAT that the Board approve an economic development grant for the Quadra Cultural Committee in the amount of $2,000 to assist with the 2018-2019 concert series to be paid from the Electoral Area C economic development service budget.
 CARRIED
 
Requests for Financial Assistance - Electoral Area D
 
Leigh/Colborne: SRD 713/18

THAT the report from the Chief Administrative Officer be received , and

THAT the Board approve grants in aid to be paid form the Electoral Area D grant in aid budget as follows:

i) $2,500 to the Museum of Campbell River to assist with operations; [Item]
 
 
i) $1,500 to the Campbell River Volunteer Society to assist with operations;
 
iii) $2,500 to the Campbell River Search & Rescue Society to assist with emergency equipment;
 
iv) $7,000 to the Oyster River Volunteer Fire Rescue Society to assist with the purchase of a hurst tool;
 
v) $5,000 to the Greenways Land Trust to assist with streamkeeping in Area D;
 
vi) $500 to the Mountainne Avian Rescue Society to assist with operations; and
 
vii) $2,000 to the Campbell River Alano Club to assist with operations.
 
Director Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
BYLAWS
Bylaw No. 309 - Cortes Island Zoning Bylaw
 
Anderson/Colborne: SRD 714/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 715/18

THAT first reading of Bylaw No. 309, Cortes Zoning Bylaw, be rescinded.
 CARRIED
 
Anderson/Whalley: SRD 716/18

THAT Bylaw No. 309, being a bylaw to amend the Cortes Zoning Bylaw, be now introduced and read a first time.
 CARRIED
 
Anderson/Whalley: SRD 717/18

THAT Bylaw No. 309 be given second reading.
 CARRIED
 
Anderson/Abram: SRD 718/18

THAT a public hearing to consider Bylaw No. 309 be authorized to be held at 1:00 p.m. on Wednesday, September 5, 2018 at the Manson's Landing Hall located at 983 Beasley Road, Cortes Island, BC, and

THAT the hearing be delegated to the 4 electoral area directors with Director Anderson and Director Abram designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaws. No. 311 & 312 - Cortes Island Official Community Plan Amendment and Rezoning (Seniors Society)
 
Anderson/Abram: SRD 719/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Abram: SRD 720/18

THAT the report on the public hearing for Bylaws No. 311 and 312, together with all supporting documentation, be received.
 CARRIED
 
Anderson/Leigh: SRD 721/18

THAT Bylaw 311, Cortes OCP be amended to allow 10 units per lot rather than per hectares.
 CARRIED Director Leigh opposed
 
Anderson/Whalley: SRD 722/18

THAT Bylaw No. 311 be given third reading.
 CARRIED
 
Anderson/Whalley: SRD 723/18

THAT Bylaw No. 311, being Cortes Island Official Community Plan Bylaw 2012, Amendment No. 1, be now reconsidered, finally passed and adopted.
 CARRIED
 
Anderson/Whalley: SRD 724/18

THAT Bylaw No. 312 be given third reading.
 CARRIED
 
Anderson/Whalley: SRD 725/18

THAT Bylaw No. 312, being Electoral Area 'I' (Cortes Island) Zoning Bylaw, 2002, Amendment No. 29, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 315 - Cortes Island First Responder Service Opinion Referendum
 
Anderson/Colborne: SRD 726/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Kerr: SRD 727/18

THAT Bylaw No. 315, being a bylaw to authorize the holding of a referendum to obtain the opinion of the electors for Electoral Area B (Cortes Island) regarding the establishment of a first responder service, be now introduced and read a first time.
 CARRIED
 
Anderson/Leigh: SRD 728/18

THAT the rules be suspended and Bylaw No. 315 be given second and third readings.
 CARRIED
 
Anderson/Leigh: SRD 729/18

THAT Bylaw No. 315, being Cortes Island First Responder Service Opinion Referendum Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED
 
Anderson/Colborne: SRD 730/18

THAT Thomas Lloyd Yates and Edith Elizabeth Watson be appointed as the Chief Election Officer and Deputy Chief Election Officer respectively for seeking the opinion of the electors on the question authorized by Bylaw No. 315.
 CARRIED
 
Abram/Colborne: SRD 731/18

THAT the meeting continue until 3:15 p.m.
 CARRIED
 
Bylaw No. 323 - Cortes Island Unsightly Premises Control
 
Anderson/Abram: SRD 732/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Kerr: SRD 733/18

THAT Bylaw No. 323, being Cortes Island Control of Unsightly Premises Service Establishing Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 326 - Cortes Island Community Hall Service Opinion Referendum
 
Anderson/Colborne: SRD 734/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 735/18

THAT Bylaw No. 326, being a bylaw to authorize the holding of a referendum to obtain the opinion of the electors for Electoral Area B (Cortes Island) regarding the establishment of a community hall service, be now introduced and read a first time.
 CARRIED Director Leigh opposed
 
Anderson/Colborne: SRD 736/18

THAT the rules be suspended and Bylaw No. 326 be given second and third readings.
 CARRIED Director Leigh opposed
 
Anderson/Kerr: SRD 737/18

THAT Bylaw No. 326, being Cortes Island Community Hall Service Opinion Referendum Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED Director Leigh opposed
 
Anderson/Abram: SRD 738/18

THAT Thomas Lloyd Yates and Edith Elizabeth Watson be appointed as the Chief Election Officer and Deputy Chief Election Officer respectively for seeking the opinion of the electors on the question authorized by Bylaw No. 326.
 CARRIED
 
Samson/Colborne: SRD 739/18

THAT all other business be deferred to the next meeting and proceed with the closed session.
 CARRIED
 
 
 
 
 
 
Anderson/Adams: SRD 740/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (c), (e), (n) and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 3:19 p.m.
 
RELEASE OF INFORMATION
While in closed session the Board released the following matters to the public:
 
Nature Sanctuary Land Donation on Quadra Island
 
Abram/Cornfield: SRD 745/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Abram/Cornfield: SRD 746/18

THAT the Regional District support the gifting of property located on the north side of Hyacinthe Bay and legally described as that part of Block A, District Lot 225, Sayward District, lying to the west of the production southerly of the easterly boundary of District Lot 137 (PID 009-013-423) to the Regional District as a nature sanctuary to be protected by a conservation covenant, and

THAT a covenant and bylaw to authorize acquisition of the property be prepared for further consideration by the Board.
 CARRIED
 
Funding Approval - 2018 Structural Flood Mitigation
 
Colborne/Overton: SRD 751/18

THAT the June 26, 2018 correspondence from UBCM regarding funding approval for the Glenmore Road Dike Upgrades - Oyster River project be received. [Item]
 CARRIED
 
TERMINATION
Colborne/Overton: SRD 757/18

THAT the August 15, 2018 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:19 p.m.

Certified Correct:



___________________________________
Chair



___________________________________
Corporate Officer