Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, July 18, 2018 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 C. CornfieldCity of Campbell River
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 L. SamsonCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:B. OvertonVillage of Tahsis


          
 
 
ADOPTION OF PUBLIC AGENDA
Unger/MacDonald: SRD 596/18

THAT the agenda for July 18, 2018 regular meeting of the Board be adopted as presented.
 
 
Director Kerr left the meeting chambers.
 
The Chair advised that the order of the agenda would be varied to consider the staff report entitled "Pending Litigation - Area D Water Service" after the Addendum Item.
 
A vote was held on the motion as amended and it was ….
 CARRIED
 
Director Kerr returned to the meeting chambers.
 
Director Adams arrived at the meeting.
 
PETITIONS AND DELEGATIONS
Campbell River Community Foundation
 
The Chair welcomed Jim Harris, Board Chair, and Mary Ashley, Past Chair, of the Campbell River Community Foundation who made a presentation on the Vital Signs report. [Item]
 
Associate Member K. Jules arrived at the meeting.
 
The presenters continued their presentation.
 
The Chair thanked the presenters.
 
Leigh/Overton: SRD 597/18

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Leigh/Anderson: SRD 598/18

THAT the minutes of the regular meeting of the Regional Board held on June 20, 2018 be adopted. [Item]
 CARRIED
 
 
 
CHAIR'S REPORT
Staff Introductions
 
The Chair welcomed the Regional District's newest employees:

- Betty Wasyliw, Administrative Assistant, Corporate Services; and
- Myriah Foort, Chief Financial Officer.
 
Recording of Meetings
 
The Chair advised that the recording of meetings would be available as public records.
 
Local Government Elections
 
The Chair provided a verbal report regarding Local Government election rules, financing and use of Regional District resources.
 
Anderson/Adams: SRD 599/18

THAT the verbal report be received.
 CARRIED
 
COMMITTEE CHAIR REPORTS
Electoral Area D Advisory Planning Commission
 
Leigh/Abram: SRD 600/18

THAT the minutes of the meeting of the Electoral Area D Advisory Planning Commission held on May 14, 2018 be received. [Item]
 CARRIED
 
First Nations Relations Committee
 
Cornfield/Overton: SRD 601/18

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on June 20, 2018 be received. [Item]
 CARRIED
 
Municipal Services Committee
 
Unger/Overton: SRD 602/18

THAT the draft minutes of the regular meeting of the Municipal Services Committee held on June 20, 2018 be received. [Item]
 CARRIED
 
STAFF REPORTS
2017 Financial Statements and Audit Findings Report
 
Leigh/Overton: SRD 603/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Overton: SRD 604/18

THAT Cory Vanderhorst, CPA, CA, representing the audit firm of MNP LLP, be invited to make a presentation regarding the Audit Findings Report of the 2017 Financial Statements.
 CARRIED
 
Cory Vanderhorst, CPA, CA from MNP LLP made a verbal presentation regarding the 2017 Financial Statements and audit findings.
 
Anderson/Unger: SRD 605/18

THAT Myriah Foort, Chief Financial Officer be invited to present a summary of the 2017 Financial Statements.
 CARRIED
 
Myriah Foort, Chief Financial Officer made a presentation regarding the 2017 Financial Statements. [Item]
 
Anderson/Unger: SRD 606/18

THAT the presentation be received.
 CARRIED
 
Adams/Kerr: SRD 607/18

THAT the Strathcona Regional District’s Audited Consolidated Financial Statements for the year ended December 31, 2017 be approved.
 CARRIED
 
Agricultural Land Reserve Application - ALR 1A 18 (Davies)
 
Whalley/MacDonald: SRD 608/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/MacDonald: SRD 609/18

THAT the Agricultural Land Commission be advised that the Strathcona Regional District Board supports agricultural land reserve application ALR 1A 18 (Davies) for non-farm use of lands known as Parcel A (DD55483I) of the SW ¼ Section 20, Township 3, Sayward District, Except Parts shown in Red and Yellow on Plan 280RW as indicated on the sketch attached to the staff report dated July 9, 2018.
 CARRIED
 
Relationship Building - Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations
 
Cornfield/Overton: SRD 610/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Kerr: SRD 611/18

THAT the Regional District communicate its interest to the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations to meet jointly in a Community-to-Community forum.
 CARRIED
 
First Nations Relations Committee Workplan
 
Cornfield/Whalley: SRD 612/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Overton: SRD 613/18

THAT Alderhill Planning be engaged to provide support for delivering on the First Nations Relations Committee's 2018 workplan
 CARRIED
 
Broadband Corporation - Board Directors Policy
 
Abram/Overton: SRD 614/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Whalley: SRD 615/18

THAT the policy governing Strathcona Connected Coast Network Corporation Board of Directors be endorsed in principle.
 
 
Abram/Leigh: SRD 616/18

THAT the policy be amended by adding " the Municipal Services Committee Chair, the Electoral Areas Services Committee Chair" after the words …..Vice-Chair in section 13 of the General Provisions.
 DEFEATED Directors Adams, Anderson, Cornfield, MacDonald, Overton and Unger opposed
 
A vote was held on the original motion and it was …
 CARRIED Directors Abram and Leigh opposed
 
Community Health Network - Regional Housing Needs Assessment
 
Adams/Kerr: SRD 617/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Kerr: SRD 618/18

THAT the feasibility of establishing a housing service for the Strathcona Regional District be investigated based on the model adopted by the Comox Valley Regional District.
 CARRIED Directors Abram, Cornfield, Leigh and Whalley opposed
 
Electoral Area C Integrated Community Sustainability Plan - Funding Agreement
 
Abram/Adams: SRD 619/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Alternate Director Overton and Director Samson left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Abram/Whalley: SRD 620/18

THAT the Strategic Priorities Fund funding agreement between the Strathcona Regional District and the Union of British Columbia Municipalities for the Electoral Area C Integrated Community Sustainability Plan (17-2204-SPF) project, as attached to staff report dated July 11, 2018 be approved, and

THAT the Chair and Corporate Officer be authorized to execute the agreement.
 CARRIED
 
Abram/Whalley: SRD 621/18

THAT the 2018-2022 Financial Plan be amended to include the incremental grant funding received from the Strategic Priorities Fund of the Union of British Columbia Municipalities for the Electoral Area C Integrated Community Sustainability Plan (17-2204-SPF) project.
 CARRIED
 
Gold River Transportation Feasibility Study
 
Unger/Cornfield: SRD 622/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Cornfield: SRD 623/18

THAT the Regional District submit a grant application to the Plan H “Creating Healthy Communities” Program to obtain funding for a transportation feasibility study as described in the staff report dated July 10, 2018
 
 
Director Samson and Alternate Director Overton returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
BYLAWS
Bylaws No. 297 and 298 - OCP Amendment and Rezoning - Mallis (CP 1C 18 / RZ 1C 18)
 
Abram/Leigh: SRD 624/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Adams left the meeting chambers.
 
Abram/Whalley: SRD 625/18

THAT the report on the public hearing for Bylaws No. 297 and 298, together with all supporting documentation, be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 626/18

THAT Bylaw No. 297 be given third reading.
 CARRIED
 
Abram/Leigh: SRD 627/18

THAT Bylaw No. 298 be given third reading.
 CARRIED
 
Abram/Whalley: SRD 628/18

THAT Bylaw No. 297, being Quadra Island Official Community Plan Bylaw 2007, Amendment No. 10, be now reconsidered, finally passed and adopted.
 CARRIED
 
Abram/Whalley: SRD 629/18

THAT Bylaw No. 298, being Quadra Island Zoning Bylaw, 1990, Amendment No. 120, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaws No. 303 and 304 - OCP Amendment and Rezoning - Swanson (CP 2C 18 / RZ 2C 18)
 
Abram/Leigh: SRD 630/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 631/18

THAT the report on the public hearing for Bylaws No. 303 and 304, together with all supporting documentation, be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 632/18

THAT Bylaw No. 303 be given third reading.
 CARRIED
 
Abram/Leigh: SRD 633/18

THAT Bylaw No. 304 be given third reading.
 CARRIED
 
Abram/Whalley: SRD 634/18

THAT Bylaw No. 303, being Quadra Island Official Community Plan Bylaw 2007, Amendment No. 11, be now reconsidered, finally passed and adopted.
 CARRIED
 
Abram/Whalley: SRD 635/18

THAT Bylaw No. 304, being Quadra Island Zoning Bylaw, 1990, Amendment No. 121, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaws No. 305 and 306 - OCP Amendment and Rezoning - Quadra Links Ltd. (CP 3C 18 / RZ 3C 18)
 
Abram/Anderson: SRD 636/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Adams returned to the meeting chambers.
 
Director Unger left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Abram/Anderson: SRD 637/18

THAT the report on the public hearing for Bylaws No. 305 and 306, together with all supporting documentation, be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 638/18

THAT Bylaw No. 305 be given third reading.
 CARRIED
 
Abram/Leigh: SRD 639/18

THAT Bylaw No. 306 be given third reading.
 
 
Director Unger returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Abram/Whalley: SRD 640/18

THAT Bylaw No. 305, being Quadra Island Official Community Plan Bylaw 2007, Amendment No. 12, be now reconsidered, finally passed and adopted.
 CARRIED
 
Abram/Whalley: SRD 641/18

THAT Bylaw No. 306, being Quadra Island Zoning Bylaw, 1990, Amendment No. 122, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaws No. 321 and 322 - Regional Broadband Service Establishment and Loan Authorization
 
Adams/Unger: SRD 642/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Overton: SRD 643/18

THAT the elector response form attached to the July 12, 2018 report from the Chief Administrative Officer be confirmed as the elector response form to be used in the alternative approval process for Bylaws No. 321 and 322.
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED Directors Leigh and Samson opposed
 
Unger/Overton: SRD 644/18

THAT the total number of electors within the area affected by Bylaws No. 321 and 322 be fairly determined as 33,112 for purposes of the alternative approval process.
 
 
Director Kerr left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED Directors Leigh and Samson opposed
 
Overton/MacDonald: SRD 645/18

THAT the deadline for submission of elector responses in respect of the alternative approval process for Bylaws No. 321 and 322 be established as 3:00 p.m. on Tuesday, September 4, 2018.
 CARRIED Directors Leigh and Samson opposed
 
Bylaw No. 328 - Cortes Island First Responder Service
 
Anderson/Abram: SRD 646/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Directors Kerr and Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Anderson/MacDonald: SRD 647/18

THAT the SRD hold a non-binding referendum in conjunction with the October 20, 2018 local government elections to gauge the level of support or opposition to a Cortes Island First Responder service.
 CARRIED Directors Cornfield, Leigh and Samson opposed
 
Anderson/Whalley: SRD 648/18

THAT if a majority of electors supports a First Responder service, that staff introduce a service establishing bylaw to the Regional Board for first, second and third reading; obtain approval from the Inspector of Municipalities; and proceed with holding a binding referendum in 2019.
 CARRIED Directors Adams, Leigh, Overton, Samson and Unger opposed
 
Anderson/Whalley: SRD 649/18

THAT prior to the nonbinding referendum, that the SRD host a public engagement process to answer any questions regarding the proposed First Responder service.
 CARRIED
 
Bylaw No. 330 - Director Code of Conduct
 
Leigh/Unger: SRD 650/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Cornfield: SRD 651/18

THAT Bylaw No. 330, being a bylaw to establish a code of conduct for Regional District directors, be now introduced and read a first time.
 
 
Anderson/Leigh: SRD 652/18

THAT the matter be referred to staff for a further report.
 
 
With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
A vote was held on the pending motion and it was ….
 CARRIED Director Whalley opposed
 
Samson/Unger: SRD 653/18

THAT the rules be suspended and Bylaw No. 330 be given second and third readings.
 CARRIED Directors Anderson, Leigh and Whalley opposed
 
Unger/Overton: SRD 654/18

THAT Bylaw No. 330, being Director Code of Conduct Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED Directors Leigh and Whalley opposed
 
Bylaw No. 331 - Cortes Island Fire Protection Service Amendments
 
Anderson/Cornfield: SRD 655/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 656/18

THAT Bylaw No. 331, being a bylaw to amend the service boundaries and clarify the functions for the south Cortes Island fire protection service, be now introduced and read a first time.
 CARRIED
 
Anderson/Cornfield: SRD 657/18

THAT the rules be suspended and Bylaw No. 331 be given second and third readings.
 CARRIED
 
Director Unger returned to the meeting chambers.
 
Anderson/Cornfield: SRD 658/18

THAT approval of the electors for Bylaw No. 331 be authorized to be obtained by alternative approval process pursuant to s.345 of the Local Government Act.
 CARRIED
 
Bylaw No. 332 - Connected Coast Incorporation Amendment
 
Cornfield/Overton: SRD 659/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Unger: SRD 660/18

THAT Bylaw No. 332, being a bylaw to amend the articles of incorporation for the Regional Broadband Corporation, be now introduced and read a first time.
 CARRIED Directors Leigh and Samson opposed
 
Anderson/Cornfield: SRD 661/18

THAT the rules be suspended and Bylaw No. 332 be given second and third readings.
 CARRIED Directors Leigh and Samson opposed
 
Whalley/Kerr: SRD 662/18

THAT Bylaw No. 332, being Regional Broadband Corporation Authorization Bylaw 2018, Amendment No. 1, be reconsidered, finally passed and adopted.
 CARRIED Directors Leigh and Samson opposed
 
CORRESPONDENCE
Whalley/Overton: SRD 663/18

THAT the following items of correspondence be received:

- June 20, 2018 news release regarding the Union of BC Municipalities submission on the Freedom of Information and Protection of Privacy Act review. [Item]
 
 
- June 20, 2018 call for nominations for a Union of BC Municipalities representative on the PRIMECorp Board of Directors. [Item]
 
- June 27, 2018 correspondence from the Comox Valley Regional District regarding the initiation of Regional Growth Strategy Bylaw No. 120, Amendment No. 1. [Item]
 
- June 29, 2018 news release from the Ministry of Municipal Affairs and Housing regarding local governments receiving funding for community services. [Item]
 
- July 11, 2018 news release from the Union of BC Municipalities regarding election resources for candidates. [Item]
 CARRIED
 
Discovery Islands Marine Trail Development
 
Cornfield/MacDonald: SRD 664/18

THAT the June 19, 2018 news release from Island Coastal Economic Trust regarding the planning process for Discovery Islands Marine Trail development be received. [Item]
 CARRIED Directors Abram and Leigh opposed
 
Snowden Demonstration Forest
 
Whalley/Cornfield: SRD 665/18

THAT the June 30, 2018 correspondence from Garry Ullstrom regarding the protection of Snowden's core area be received. [Item]
 CARRIED
 
Whalley/Kerr: SRD 666/18

THAT the July 3, 2018 correspondence from the City of Campbell River to the Hon. Doug Donaldson, Minister of Forests, Lands, Natural Resource Operations and Rural Development regarding the Snowden Demonstration Forest be received. [Item]
 CARRIED
 
Whalley/Abram: SRD 667/18

THAT the Board invite the representatives of the Ministry of Forests to make a presentation at the August Board meeting regarding the Snowden Forest.
 CARRIED
 
Stuart Island - Community Park
 
Abram/Whalley: SRD 668/18

THAT the July 10, 2018 correspondence from Hon. Selina Robinson, Minister of Municipal Affairs and Housing, regarding a sponsored Crown Grant for a community park in Big Bay on Stuart Island be received. [Item]
 CARRIED
 
MEMBERS' REPORTS
Unger/Kerr: SRD 669/18

THAT the following members' reports be received:

- June 19, 2018 report from Director Leigh regarding the Vancouver Island Regional Library newsletter entitled "From the Board Table". [Item]
 
 
- June 19, 2018 report from Director Abram regarding Meeting No. 3 of the Offshore Pacific Advisory Committee. [Item]
 
- June 20, 2018 report from Director Abram regarding salmon farm tenures in B.C. [Item]
 
- June 22, 2018 report from Director Abram regarding the agreement on the Ocean Protection Plan. [Item]
 CARRIED
 
Solid Waste Management Service
 
MacDonald/Cornfield: SRD 670/18

THAT the June 25, 2018 report from Director MacDonald regarding the Comox-Strathcona solid waste management service be received. [Item]
 CARRIED
 
MacDonald/Whalley: SRD 671/18

THAT the Strathcona Regional District do a report regarding implications of separating from CVRD for Solid Waste Management and have a distinct SRD SWM Board, including procedures to change letter patent, service review with a comprehensive list of pros and cons, and report back to the Board.
 CARRIED Director Leigh opposed
 
 
 
ADDENDUM ITEMS
Cornfield/Whalley: SRD 672/18

THAT the addendum item be considered.
 CARRIED
 
Director Leigh left the meeting chambers.
 
BC Marine Trails Network Association
 
Cornfield/Samson: SRD 673/18

THAT the July 4, 2018 correspondence from John Kimantas, Director of BC Marine Trails Network Association regarding a request for a letter of support be received. [Item]
 CARRIED Director Abram opposed
 
Cornfield/Abram: SRD 674/18

THAT the following items of correspondence be received:

- July 17, 2018 correspondence from David Cox regarding the establishment of a Marine Trail in Area C and the larger coastal area. [Item]
 
 
- July 18, 2018 correspondence from Ginny Vassal, Surge Narrows Community Association regarding BC Marine Trails. [Item]
 CARRIED
 
Cornfield/MacDonald: SRD 675/18

THAT the Strathcona Regional District write a letter of support in principle to the BC Marine Trail Network Association for the Discovery Islands project with copies to the Minister of Tourism, the Minister of Forest, Lands and Natural Resource Management and Rural Development, the Nanwakolas Council and First Nations in the project area.
 
 
Abram/Whalley: SRD 676/18

THAT the matter be deferred to the November 2018 meeting pending further information.
 
 
Director Cornfield raised a point of order on the legitimacy of the deferral motion.
 
The Chair advised that she would call the question on the deferral motion.
 
Director Cornfield challenged the Chair's ruling and on a show of hands the Chair's ruling was sustained.
 
A vote was held on the pending motion and it was ….
 CARRIED Directors Cornfield, MacDonald and Samson opposed
 
STAFF REPORTS (Cont.)
Pending Litigation - Area D Water Service
 
Directors Adams, Babchuk, Cornfield, Kerr and Samson recused themselves from the meeting.
 
Director Unger assumed the role of presiding official.
 
Due to a loss of quorum the meeting terminated at 4:04 p.m.
 
Time: 4:04 p.m.

Certified Correct:



_______________________________
Chair



_______________________________
Corporate Officer