Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, June 28, 2023 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 J. ColborneVillage of Zeballos
 K. DahlCity of Campbell River
 M. DavisVillage of Tahsis
 B. LanyonCity of Campbell River
 M. LottVillage of Gold River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 S. SinnottCity of Campbell River
 M. VoneschCortes Island (Electoral Area B)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWELDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Colborne/Whalley: SRD 543/23

THAT the agenda for June 28, 2023 regular meeting of the Board be adopted as presented.
 
 
Director Vonesech requested that an item of new business entitled "Electoral Area B Burning Bylaw" be added to the agenda.
 
Director Mawhinney requested that an item of new business entitled "Island Coastal Economic Trust (ICET)" be added to the agenda.
 
A vote was held on the amended motion and it was…
 CARRIED
 
 
ADOPTION OF MINUTES
Colborne/Whalley: SRD 544/23

THAT the minutes of the regular meeting of the Regional Board held on June 14, 2023 be adopted. [Item]
 CARRIED
 
 
 
 
 
 
COMMITTEE CHAIR REPORTS
Committee of the Whole
 
Colborne/Whalley: SRD 545/23

THAT the draft minutes of the special meeting of the Committee of the Whole held on June 7, 2023 be received. [Item]
 CARRIED
 
Electoral Areas Services Committee
 
Whalley/Mawhinney: SRD 546/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on June 14, 2023 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Mawhinney/Vonesch: SRD 547/23

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on June 14, 2023 be received. [Item]
 CARRIED
 
EXTRATERRITORIAL REPORTS
Black Creek-Oyster Bay Water System Referral
 
Whalley/Rice: SRD 548/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Rice: SRD 549/23

THAT the Comox Valley Regional District be advised that the Strathcona Regional District wishes to provide input to the comprehensive rate review for the Black Creek-Oyster Bay water system should that process be authorized to proceed.
 CARRIED
 
STAFF REPORTS
Development Variance Permit Application (DV 3D 23-Fietz)
 
Rice/Mawhinney: SRD 550/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Colborne: SRD 551/23

THAT development variance permit DV 3D 23 (Fietz), as presented in the staff report dated June 14, 2023 be approved, and

THAT the corporate office be authorized to issue the permit.
 CARRIED
 
Dog Control Service for Cortes Island
 
Vonesch/Rice: SRD 552/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Rice: SRD 553/23

THAT a further report be prepared to look at the cost, schedule and operational alternatives for providing a dog control service for Cortes Island.
 CARRIED
 
Financial Plan Amendment - Cortes Island Curbside Recycling
 
Vonesch/Colborne: SRD 554/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Colborne: SRD 555/23

THAT the 2023-2027 Financial Plan be amended to transfer $6,000 from the Cortes Island Waste Collection Operating Reserve to be used for the Cortes Island curbside collection service.
 CARRIED
 
Requisition Limit - Electoral Area C Streetlighting Service
 
Whalley/Mawhinney: SRD 556/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Mawhinney: SRD 557/23

THAT an amendment bylaw be prepared for further consideration that would increase the annual requisition limit for the Electoral Area C streetlighting service by up to 25%.
 CARRIED
 
Granite Bay Wharf Upgrade - Proposed Budget Amendment
 
Whalley/Mawhinney: SRD 558/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Lott/Mawhinney: SRD 559/23

THAT the 2023-2027 Financial Plan be amended to allocate an additional $70,000 from the Electoral Area C Gas Tax (Community Works Fund) Reserve to be utilized for the Granite Bay Wharf Refurbishment project in 2023.
 CARRIED
 
Quathiaski Cove Sewer System - User Rates
 
Mawhinney/Whalley: SRD 560/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Colborne: SRD 561/23

THAT a bylaw be prepared to amend the rates for the Quathiaski Cove sewer system to generate the revenue requirements identified in the 2023-2027 Financial Plan.
 CARRIED
 
Sayward Fire Protection - Contract Extension
 
Whalley/Rice: SRD 562/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Davis: SRD 563/23

THAT a further extension of the fire protection contract with the Village of Sayward be authorized until September 30, 2023 to allow the details of the subregional service model to be finalized.
 CARRIED
 
Sayward Valley Firehall - Potable Water Concerns
 
Whalley/Mawhinney: SRD 564/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Lott: SRD 565/23

THAT up to $45,000 in funding be allocated from capital reserves to install a dual-purpose potable water/firefighting cistern system at the Sayward Valley Firehall.
 CARRIED
 
REC-REATE Project - Arena Design Contract
 
Rice/Colborne: SRD 566/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Kerr joined the meeting.
 
Rice/Chapman: SRD 567/23

THAT contract for the detailed design of the Rod Brind’Amour arena renovations be awarded to the current design team of hcma Architecture + Design, MAKE Projects and Heatherbrae Builders Co. Ltd. for a total price of $1,277,268.
 CARRIED
 
REC-REATE Project - Permit Fees
 
Colborne/Lott: SRD 568/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Sinnott: SRD 569/23

THAT the Regional District request the City of Campbell River waive the building permit fees and development permit fees for the REC-REATE project at the Strathcona Gardens.
 CARRIED
 
Participation in Strathcona Gardens Recreation Service
 
Colborne/Rice: SRD 570/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Vonesch: SRD 571/23

THAT the matter be referred to the Electoral Areas Services Committee for further discussion.
 DEFEATED Directors Baker, Chapman, Dahl, Lott, Rice, and Sinnott opposed
 
Director Jack arrived in the meeting chambers.
 
Rice/Sinnott: SRD 572/23

THAT a report be prepared that explores options for additional participation in the Strathcona Gardens recreation service by Electoral Areas A, B and C.
 
 
Whalley/Mawhinney: SRD 573/23

THAT the motion be amended by adding "the Village of Sayward" after 'Electoral Areas A, B, and C'.
 CARRIED
 
A vote was held on the amended motion and it was…
 CARRIED Directors Davis, Lott, Mawhinney, Vonesch, and Whalley opposed
 
Mawhinney/Whalley: SRD 574/23

THAT Strathcona Gardens recreation service requests for reports which have electoral area connections be forwarded to Electoral Areas Services Committee prior to bringing said request to the Board.
 CARRIED Director Chapman opposed.
 
The Chair introduced Matthew Jack, the newly appointed director representing the Ka:'yu:'k't'h'/Che:k'tles7et'h' First Nations.
 
2023 UBCM Convention and Ministerial Meetings
 
Colborne/Whalley: SRD 575/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
After a brief discussion, the Board decided that a request be made with the Minister of Municipal Affairs to discuss the following topics:

i) Island Coastal Economic Trust (ICET);
ii) Infrastructure deficits faced by small communities; and
iii) Regional Transportation.
 
After a brief discussion, the Board decided that a request be made with the Premier to discuss the following topics:

i) Reinstatement of Campbell River pathology lab;
ii) Tax Program for empty homes; and
iii) Regional District Legislative Reform.
 
Request for Financial Assistance - Campbell River Motocross Association
 
Rice/Lanyon: SRD 576/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 577/23

THAT the Board approve a grant for the Campbell River Motocross Association in the amount of $5,000 to assist with costs associated with facility and equipment repairs and upgrades to be paid from the Electoral Area D grant in aid budget.
 CARRIED
 
Requests for Financial Assistance- Electoral Area C
 
Mawhinney/Vonesch: SRD 578/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 579/23

THAT the Board approve grants in aid to be paid from the Electoral Area C grant in aid budget as follows:

i) $2,500 to the Quadra Island Climate Action Network (ICAN) to assist with insurance costs;

ii) $1,485 to the Quadra Island Conservancy & Stewardship Society to assist with insurance costs for the Morte Lake property;

iii) $1,000 to the Quadra Concerts Society to assist with 2023-24 Quadra Island concert series; and

iv) $4,000 to the Quadra Circle Community Connections Society to assist with 2023 expenses.
 CARRIED
 
BYLAWS
Bylaw No. 483 - Rezoning Application (RZ 1C 21 - Craddock)
 
Mawhinney/Whalley: SRD 580/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Whalley: SRD 581/23

THAT Bylaw No. 483, being a bylaw to amend the zoning regulations applicable to the Quadra Island area, be now introduced and read a first time.
 
 
Director Sinnott declared a business conflict and left the meeting chambers.
 
A vote was held on the motion and it was…
 DEFEATED Directors Mawhinney, Rice, Vonesch and Whalley opposed
 
Director Sinnott returned to the meeting chambers.
 
Bylaws No. 497 & 498 - OCP Amendment and Rezoning Application - April Point Developments
 
Mawhinney/Whalley: SRD 582/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 583/23

THAT Bylaw No. 497, being a bylaw to amend the Quadra Island official community plan be now introduced and read a first time.
 CARRIED
 
Mawhinney/Vonesch: SRD 584/23

THAT Bylaw No. 497 be given second reading.
 CARRIED
 
Mawhinney/Vonesch: SRD 585/23

THAT Bylaw No. 498, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 CARRIED
 
Director Lanyon left the meeting chambers.
 
Mawhinney/Vonesch: SRD 586/23

THAT Bylaw No. 498 be given second reading.
 CARRIED
 
Mawhinney/Vonesch: SRD 587/23

THAT an in-person public hearing to consider Bylaws No. 497 and 498 be scheduled for 6:30 p.m. on Wednesday, September 13, 2023 at the Quadra Island Community Centre located at 970 West Road, Quathiaski Cove, BC and

THAT the holding of the public hearing be delegated to the Electoral Area C director.
 CARRIED
 
Bylaws No. 503 & 504 (OCP/Rezoning) Couverdon Application to Facilitate Subdivision
 
Rice/Mawhinney: SRD 588/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Director Lanyon returned to the meeting chambers.
Director Chapman left the meeting chambers.
 
Rice/Vonesch: SRD 589/23

THAT Bylaw No. 503, being a bylaw to amend the Oyster Bay-Buttle Lake official community plan, be now introduced and read a first time.
 CARRIED
 
Rice/Mawhinney: SRD 590/23

THAT Bylaw No. 503 be given second reading.
 CARRIED
 
Vonesch/Rice: SRD 591/23

THAT Bylaw No. 504, being a bylaw to amend the zoning regulations applicable to Electoral Area D (Oyster Bay-Buttle Lake), be now introduced and read a first time.
 CARRIED
 
Vonesch/Mawhinney: SRD 592/23

THAT Bylaw No. 504 be given second reading.
 CARRIED
 
Rice/Vonesch: SRD 593/23

THAT an in-person public hearing to consider Bylaws No. 503 and 504 be scheduled for 7:00 p.m. on Wednesday, July 19, 2023 at the Oyster Bay Resorts Horst Henning Hall located at 4357 South Island Highway, Campbell River, BC and

THAT the holding of the public hearing be delegated to the Electoral Area D director.
 
 
Director Lott lef the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Bylaw No. 505 - Electoral Area C Advisory Planning Commission
 
Mawhinney/Vonesch: SRD 594/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 595/23

THAT Bylaw No. 505, being a bylaw to establish an advisory planning commission for Electoral Area C (Discovery Islands-Mainland Inlets) of the Regional District, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Vonesch: SRD 596/23

THAT the rules be suspended and Bylaw No. 505 be given second and third readings.
 CARRIED
 
Mawhinney/Vonesch: SRD 597/23

THAT Bylaw No. 505, being Electoral Area C Advisory Planning Commission Establishing Bylaw 2023, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Community and Regional Advisory Positions - ICET
 
Director Chapman returned to the meeting chambers.
Director Lott returned to the meeting chambers.
 
Vonesch/Davis: SRD 598/23

THAT the June 13, 2023 news release from the Island Coastal Economic Trust regarding the hiring of community and regional advisory positions be received. [Item]
 CARRIED
 
 
 
NEW BUSINESS
Electoral Area B Burning Bylaw
 
Vonesch/Davis: SRD 599/23

THAT staff prepare an open burning bylaw for Electoral Area B for the Board's consideration.
 CARRIED
 
Island Coastal Economic Trust (ICET)
 
Mawhinney/Vonesch: SRD 600/23

THAT staff prepare a report on the regional representation for ICE-T.
 CARRIED
 
ADDENDUM ITEMS
Colborne/Davis: SRD 601/23

THAT the addendum item be considered.
 CARRIED
 
Healthcare Workforce Housing - Just Like Home Lodge
 
Colborne/Mawhinney: SRD 602/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Vonesch/Chapman: SRD 603/23

THAT a report be prepared for further consideration to explore the possibility of incorporating healthcare workforce housing accommodation into the Just Like Home lodge project.
 CARRIED
 
CLOSED SESSION
Colborne/Whalley: SRD 604/23

THAT the report from the Chief Administrative Officer be received [Item]
 CARRIED
 
Lott/Chapman: SRD 605/23

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (e), (g), (i), (n), (o), 90(2)(a) and (b) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 2:25 p.m.
 
TERMINATION
Colborne/Whalley: SRD 613/23

THAT the June 28, 2023 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:25 p.m.

Certified Correct:



_____________________________________
Chair


_____________________________________
Corporate Officer