Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, June 27, 2019 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. EvansCity of Campbell River
 for C. Moglove


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Leigh requested that an item entitled "Vancouver Island Regional Library" be added under Members' Reports.
 
Colborne/Evans: SRD 626/19

THAT the agenda for June 27, 2019 regular meeting of the Board be adopted as amended.
 CARRIED
 
 
ADOPTION OF MINUTES
Unger/MacDonald: SRD 627/19

THAT the minutes of the regular meeting of the Regional Board held on June 12, 2019 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Area B Advisory Planning Commission Media Release
 
Director Anderson requested clarification regarding the status of the press release pertaining to the Area B Advisory Planning Commission.
 
The Chief Administrative Officer advised that no press release would be issued.
 
Director Kerr arrived in the meeting chambers.
 
Public Library Funding Resolution
 
Director Leigh advised that the Public Library Funding Resolution has been submitted to the Union of British Columbia Municipalities.
 
 
 
CHAIR'S REPORT
New Boardroom
 
The Chair advised that the new boardroom is nearing completion, with the installation of key technical infrastructure pending. The first meeting in the new boardroom will be on August 14, 2019.

The Chair advised that the official opening of the space is scheduled for August 13, 2019 from 3:00 p.m. to 5:00 p.m. and that the regional district will be inviting First Nations representatives and key stakeholders to this event.

Following the official opening on August 13, 2019, the Chair and her husband extended an invitation to Directors and Senior Staff to their home for a summer BBQ.
 
Union of British Columbia Municipalities Meeting Requests
 
The Chair advised that a survey will be distributed via email for Directors to highlight priority regional initiatives in order to secure meetings at the Union of British Columbia Municipalities annual confererence, and that
Electoral Area Directors should submit requests as soon as possible to secure meetings and prepare advocacy packages.
 
Summer Schedule
 
The Chair acknowledged the full agenda and reduced meeting frequency throughout the summer months, and requested that Directors be concise during meetings to facilitate moving through agendas efficiently.
 
Sayward School Playground
 
The Chair invited Director MacDonald to take the floor.

Director MacDonald thanked the Board for its support and assistance in promoting Sayward in the BCAA Play Here contest. He advised that the Sayward School Playground placed in the top three, which means it will receive $100,000 for a play space update.
 
Colborne/Evans: SRD 628/19

THAT the Chair's Report be received. [Item]
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Whalley: SRD 629/19

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on June 12, 2019 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Director Leigh advised that Director Kerr was not present at the June 12, 2019 Strathcona Gardens Commission meeting.
 
Director Adams advised that the Boston Bruins Alumni team will be playing against the Campbell River Oldtimers in an October 2019 fundraising event.
 
Adams/Evans: SRD 630/19

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on June 12, 2019 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Development Variance Permit Application - 3090-20/DV 1C 10 (Woodland)
 
Evans/Unger: SRD 631/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Evans/Adams: SRD 632/19

THAT development variance permit DV 1C 19 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Official Community Plan Consultation Requirements
 
Unger/Colborne: SRD 633/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 634/19

THAT Bylaw No. 5 is referred to the Electoral Area Services Committee for further review.
 CARRIED
 
Strathcona Community Health Network Spending 2016-2019
 
Whalley/Kerr: SRD 635/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
The Chief Financial Officer made a presentation regarding 2016-2019 Strathcona Community Health Network spending. [Item]
 
A vote was held on the pending motion and it was…
 CARRIED
 
Community to Community (C2) Forum with Ka:’yu:’k’t’h’/Che:k’tles7et’h’
 
Abram/Colborne: SRD 636/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Whalley: SRD 637/19

THAT alternative dates, locations, and arrangements for the C2C forum be investigated in consultation with the Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations.
 CARRIED Directors Anderson and Colborne opposed
 
2018 Annual Report
 
Leigh/Whalley: SRD 638/19

THAT the report from the Chief Administrative Officer be received [Item]
 CARRIED
 
Whalley/Colborne: SRD 639/19

THAT Myriah Foort, Chief Financial Officer be invited to present a summary of the 2018 Statement of Financial Information (SOFI) and Financial Statement ratio analysis comparing SRD to other similarly sized regional districts across BC as an indicator of financial health. [Item]
 CARRIED
 
Colborne/Cornfield: SRD 640/19

THAT the presentation be received.
 CARRIED
 
MacDonald/Unger: SRD 641/19

THAT the Strathcona Regional District's Annual Report, including Statement of Financial Information (SOFI) for the year ended December 31, 2018, be approved.
 CARRIED
 
2020 Proposed Financial Planning Timeline
 
Leigh/Colborne: SRD 642/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
The Chief Financial Officer made a presentation on the proposed financial planning timelines. [Item]
 
A vote was held on the pending motion and it was…
 CARRIED
 
Adams/MacDonald: SRD 643/19

THAT the proposed 2020 Financial Planning timeline attached to the June 20, 2019 report from the CAO be approved in principle.
 CARRIED
 
Deferred Cortes Island Business Items
 
Evans/Colborne: SRD 644/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 645/19

THAT Frances Guthrie, Mike Manson, Carrie Saxifrage, Sam Mayer, Brittany Baxter, and Kristen Scholfield-Sweet be appointed to the Area B Advisory Planning Commission.
 CARRIED
 
Request for Financial Assistance - Friends of Cortes Island Society
 
Anderson/Colborne: SRD 646/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED Directors Abram, Leigh, and Whalley opposed
 
Anderson/Colborne: SRD 647/19

THAT the Board recommend a grant in aid for the Friends of Cortes Island Society, Transportation Committee in the amount of $7,000 to assist with costs associated with funding a coordinator position and various initiatives supporting the Community Bus Coalition be paid from the Electoral Area B grant in aid budget.
 
 
Kerr/Leigh: SRD 648/19

THAT the matter be referred to the Electoral Areas Services Committee.
 CARRIED Director Anderson opposed
 
Requests for Financial Assistance - Electoral Area C
 
Abram/Colborne: SRD 649/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 650/19

THAT the Board approve grants in aid to be paid from the Electoral Area C grant in aid budget as follows:

i) $1,000 to the Quadra Literacy Network to assist with printing expenses for the updated May Day Book; and

ii) $2,500 to the Quadra Island Community Centre to assist with the 2019 Halloween Fun Night.
 CARRIED
 
BYLAWS
Bylaw No. 341 - Cortes Island Community Hall Service Initiative
 
Anderson/Whalley: SRD 651/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 652/19

THAT Res. SRD 1067/18 be brought forward for consideration.
 CARRIED
 
Anderson/Unger: SRD 653/19

THAT Res. SRD 1067/18 be amended by deleting “$75,000” and substituting “$80,000”.
 CARRIED
 
Anderson/MacDonald: SRD 654/19

THAT Res. SRD 1067/18 be adopted as amended.
 CARRIED
 
Anderson/Colborne: SRD 655/19

THAT Section 1 of Bylaw No. 341 be amended by deleting the current definition of "community facilities" and substituting the following:

"community facilities" means the public facilities known as the Whaletown Community Hall and the Mansons Landing Community Hall.
 CARRIED
 
Anderson/Colborne: SRD 656/19

THAT Section 1 of Bylaw No. 341 be further amended by deleting the current definition of "core operating expenses" and substituting the following:

"core operating expenses" means expenses for electricity, heating, garbage collection, telephone and fax, internet service, property taxes, insurance, supplies, and contract services related to operating and maintaining the community facilities.
 CARRIED
 
Cornfield/Anderson: SRD 657/19

THAT Section 5 of Bylaw No. 341 be amended by deleting the words "including, without limiting the generality of the foregoing, enlarging and improving such facilities"
 CARRIED
 
Cornfield/Anderson: SRD 658/19

THAT Bylaw No. 341 be given third reading as amended.
 CARRIED
 
Evans/Cornfield: SRD 659/19

THAT approval for Bylaw No. 341 be authorized to be obtained by assent of the electors pursuant to s.344 of the Local Government Act.
 CARRIED
 
Leigh/Unger: SRD 660/19

THAT Thomas Lloyd Yates and Edith Elizabeth Watson be appointed as the Chief Election Officer and Deputy Chief Election Officer respectively for assent voting on Bylaw No. 341.
 CARRIED
 
Bylaw No. 351 - Quadra Island Zoning Amendment (RZ 1C 19 - Fisherman’s Landing and Lodge)
 
Abram/Leigh: SRD 661/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 662/19

THAT the report on the public hearing for Bylaw No. 351, together with all supporting documentation be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 663/19

THAT Bylaw No. 351 be given third reading.
 
 
Director Colborne left the meeting chambers.

A vote was held on the motion and it was…
 CARRIED
 
Abram/Whalley: SRD 664/19

THAT Bylway No. 351, being Quadra Island Zoning Bylaw 1990, Amendment No. 126, be now reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 359 - Electoral Area Director Compensation
 
Whalley/Kerr: SRD 665/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Abram: SRD 666/19

THAT Bylaw No. 359, being a bylaw to provide supplemental compensation to electoral area directors for performing their duties of office, be now introduced and read a first time.
 CARRIED
 
Abram/Whalley: SRD 667/19

THAT the rules be suspended and Bylaw No. 359 be given second and third readings.
 CARRIED
 
Abram/Whalley: SRD 668/19

THAT Bylaw No. 359, being Electoral Area Director Supplemental Compensation Bylaw 2019, be reconsidered, finally passed and adopted.
 CARRIED
 
Abram/Whalley: SRD 669/19

THAT a staff report be prepared for the Board identifying any inequities between the Board’s remuneration bylaw and the newly adopted Electoral Area remuneration bylaw.
 CARRIED
 
Bylaw No. 360 - 93.1 FM Visitor Radio Licence Agreement
 
Adams/Leigh: SRD 670/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Adams: SRD 671/19

THAT Bylaw No. 360, being a bylaw to authorize entering into a licensing agreement for part of the Strathcona Gardens recreation facility, be now introduced and read a first time.
 CARRIED
 
Evans/Unger: SRD 672/19

THAT the rules be suspended and Bylaw No. 360 be given second and third readings.
 CARRIED
 
Leigh/Evans: SRD 673/19

THAT Bylaw No. 360 be returned for further consideration by the Board following the conclusion of the public notification process.
 CARRIED
 
CORRESPONDENCE
Abram/Leigh: SRD 674/19

THAT the following correspondence be received:
 
 
Wood Works Community Recognition Awards
 
- June 1, 2019 correspondence from the Canadian Wood Council regarding the 2019 Wood Works Community Recognition Awards. [Item]
 
Single Use Plastics Ban
 
- June 3, 2019 correspondence from the Regional District of Fraser-Fort George regarding a single use plastics ban. [Item]
 CARRIED
 
MEMBERS' REPORTS
Community Bus Forum
 
Anderson/Adams: SRD 675/19

THAT the report from Director Anderson regarding the BC Community Bus Forum be received. [Item]
 
 
Director Cornfield left the meeting chambers.

A vote was held on the motion and it was…
 CARRIED
 
Vancouver Island Regional Library
 
Director Leigh advised that the Sayward Library project is moving forward ahead of schedule and that a prefabricated building will be installed on July 2, 2019 with a sod turning ceremony in Sayward on July 9, 2019 at 11:00 a.m.
 
Leigh/MacDonald: SRD 676/19

THAT the verbal report be received.
 CARRIED
 
Director Cornfield returned to the meeting chambers.
 
 
 
ADDENDUM ITEMS
Evans/Adams: SRD 677/19

THAT the addendum item be considered.
 CARRIED
 
2019 FCM Convention
 
Davis/Whalley: SRD 678/19

THAT the June 24, 2019 report from Director Unger regarding the 2019 Convention of the Federation of Canadian Municipalities be received. [Item]
 CARRIED
 
 
CLOSED SESSION
Unger/Adams: SRD 679

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Davis: SRD 680/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(d), (f), (g), (i), (j), (n), (o) and 90(2)(b) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 3:37 p.m.
 
TERMINATION
MacDonald/Evans: SRD 686/19

THAT the June 27, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:37 p.m.

Certified Correct:



________________________________
Chair



________________________________
Corporate Officer