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ADOPTION OF PUBLIC AGENDA |
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Director Leigh requested that an item entitled "Vancouver Island Regional Library" be added under Members' Reports. |
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Colborne/Evans: SRD 626/19
THAT the agenda for June 27, 2019 regular meeting of the Board be adopted as amended. |
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| CARRIED |
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ADOPTION OF MINUTES |
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Unger/MacDonald: SRD 627/19
THAT the minutes of the regular meeting of the Regional Board held on June 12, 2019 be adopted. [Item] |
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| CARRIED |
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BUSINESS ARISING FROM MINUTES |
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Area B Advisory Planning Commission Media Release |
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Director Anderson requested clarification regarding the status of the press release pertaining to the Area B Advisory Planning Commission. |
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The Chief Administrative Officer advised that no press release would be issued. |
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Director Kerr arrived in the meeting chambers. |
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Public Library Funding Resolution |
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Director Leigh advised that the Public Library Funding Resolution has been submitted to the Union of British Columbia Municipalities. |
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CHAIR'S REPORT |
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New Boardroom |
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The Chair advised that the new boardroom is nearing completion, with the installation of key technical infrastructure pending. The first meeting in the new boardroom will be on August 14, 2019.
The Chair advised that the official opening of the space is scheduled for August 13, 2019 from 3:00 p.m. to 5:00 p.m. and that the regional district will be inviting First Nations representatives and key stakeholders to this event.
Following the official opening on August 13, 2019, the Chair and her husband extended an invitation to Directors and Senior Staff to their home for a summer BBQ. |
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Union of British Columbia Municipalities Meeting Requests |
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The Chair advised that a survey will be distributed via email for Directors to highlight priority regional initiatives in order to secure meetings at the Union of British Columbia Municipalities annual confererence, and that
Electoral Area Directors should submit requests as soon as possible to secure meetings and prepare advocacy packages. |
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Summer Schedule |
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The Chair acknowledged the full agenda and reduced meeting frequency throughout the summer months, and requested that Directors be concise during meetings to facilitate moving through agendas efficiently. |
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Sayward School Playground |
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The Chair invited Director MacDonald to take the floor.
Director MacDonald thanked the Board for its support and assistance in promoting Sayward in the BCAA Play Here contest. He advised that the Sayward School Playground placed in the top three, which means it will receive $100,000 for a play space update. |
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Colborne/Evans: SRD 628/19
THAT the Chair's Report be received. [Item] |
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| CARRIED |
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COMMITTEE CHAIR REPORTS |
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Electoral Areas Services Committee |
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Abram/Whalley: SRD 629/19
THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on June 12, 2019 be received. [Item] |
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| CARRIED |
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Strathcona Gardens Commission |
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Director Leigh advised that Director Kerr was not present at the June 12, 2019 Strathcona Gardens Commission meeting. |
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Director Adams advised that the Boston Bruins Alumni team will be playing against the Campbell River Oldtimers in an October 2019 fundraising event. |
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Adams/Evans: SRD 630/19
THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on June 12, 2019 be received. [Item] |
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| CARRIED |
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STAFF REPORTS |
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Development Variance Permit Application - 3090-20/DV 1C 10 (Woodland) |
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Evans/Unger: SRD 631/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Evans/Adams: SRD 632/19
THAT development variance permit DV 1C 19 be approved, and
THAT the Corporate Officer be authorized to issue the permit. |
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| CARRIED |
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Official Community Plan Consultation Requirements |
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Unger/Colborne: SRD 633/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Leigh/Cornfield: SRD 634/19
THAT Bylaw No. 5 is referred to the Electoral Area Services Committee for further review. |
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| CARRIED |
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Strathcona Community Health Network Spending 2016-2019 |
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Whalley/Kerr: SRD 635/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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The Chief Financial Officer made a presentation regarding 2016-2019 Strathcona Community Health Network spending. [Item] |
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A vote was held on the pending motion and it was… |
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| CARRIED |
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Community to Community (C2) Forum with Ka:’yu:’k’t’h’/Che:k’tles7et’h’ |
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Abram/Colborne: SRD 636/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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Cornfield/Whalley: SRD 637/19
THAT alternative dates, locations, and arrangements for the C2C forum be investigated in consultation with the Ka:’yu:’k’t’h’/Che:k’tles7et’h’ First Nations. |
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| CARRIED |
Directors Anderson and Colborne opposed |
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2018 Annual Report |
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Leigh/Whalley: SRD 638/19
THAT the report from the Chief Administrative Officer be received [Item] |
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| CARRIED |
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Whalley/Colborne: SRD 639/19
THAT Myriah Foort, Chief Financial Officer be invited to present a summary of the 2018 Statement of Financial Information (SOFI) and Financial Statement ratio analysis comparing SRD to other similarly sized regional districts across BC as an indicator of financial health. [Item] |
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| CARRIED |
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Colborne/Cornfield: SRD 640/19
THAT the presentation be received. |
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| CARRIED |
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MacDonald/Unger: SRD 641/19
THAT the Strathcona Regional District's Annual Report, including Statement of Financial Information (SOFI) for the year ended December 31, 2018, be approved. |
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| CARRIED |
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2020 Proposed Financial Planning Timeline |
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Leigh/Colborne: SRD 642/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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The Chief Financial Officer made a presentation on the proposed financial planning timelines. [Item] |
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A vote was held on the pending motion and it was… |
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| CARRIED |
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Adams/MacDonald: SRD 643/19
THAT the proposed 2020 Financial Planning timeline attached to the June 20, 2019 report from the CAO be approved in principle. |
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| CARRIED |
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Deferred Cortes Island Business Items |
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Evans/Colborne: SRD 644/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Anderson/Colborne: SRD 645/19
THAT Frances Guthrie, Mike Manson, Carrie Saxifrage, Sam Mayer, Brittany Baxter, and Kristen Scholfield-Sweet be appointed to the Area B Advisory Planning Commission. |
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| CARRIED |
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Request for Financial Assistance - Friends of Cortes Island Society |
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Anderson/Colborne: SRD 646/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
Directors Abram, Leigh, and Whalley opposed |
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Anderson/Colborne: SRD 647/19
THAT the Board recommend a grant in aid for the Friends of Cortes Island Society, Transportation Committee in the amount of $7,000 to assist with costs associated with funding a coordinator position and various initiatives supporting the Community Bus Coalition be paid from the Electoral Area B grant in aid budget. |
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Kerr/Leigh: SRD 648/19
THAT the matter be referred to the Electoral Areas Services Committee. |
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| CARRIED |
Director Anderson opposed |
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Requests for Financial Assistance - Electoral Area C |
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Abram/Colborne: SRD 649/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Abram/Whalley: SRD 650/19
THAT the Board approve grants in aid to be paid from the Electoral Area C grant in aid budget as follows:
i) $1,000 to the Quadra Literacy Network to assist with printing expenses for the updated May Day Book; and
ii) $2,500 to the Quadra Island Community Centre to assist with the 2019 Halloween Fun Night. |
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| CARRIED |
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BYLAWS |
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Bylaw No. 341 - Cortes Island Community Hall Service Initiative |
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Anderson/Whalley: SRD 651/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Anderson/Colborne: SRD 652/19
THAT Res. SRD 1067/18 be brought forward for consideration. |
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| CARRIED |
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Anderson/Unger: SRD 653/19
THAT Res. SRD 1067/18 be amended by deleting “$75,000” and substituting “$80,000”. |
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| CARRIED |
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Anderson/MacDonald: SRD 654/19
THAT Res. SRD 1067/18 be adopted as amended. |
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| CARRIED |
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Anderson/Colborne: SRD 655/19
THAT Section 1 of Bylaw No. 341 be amended by deleting the current definition of "community facilities" and substituting the following:
"community facilities" means the public facilities known as the Whaletown Community Hall and the Mansons Landing Community Hall. |
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| CARRIED |
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Anderson/Colborne: SRD 656/19
THAT Section 1 of Bylaw No. 341 be further amended by deleting the current definition of "core operating expenses" and substituting the following:
"core operating expenses" means expenses for electricity, heating, garbage collection, telephone and fax, internet service, property taxes, insurance, supplies, and contract services related to operating and maintaining the community facilities. |
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| CARRIED |
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Cornfield/Anderson: SRD 657/19
THAT Section 5 of Bylaw No. 341 be amended by deleting the words "including, without limiting the generality of the foregoing, enlarging and improving such facilities" |
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| CARRIED |
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Cornfield/Anderson: SRD 658/19
THAT Bylaw No. 341 be given third reading as amended. |
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| CARRIED |
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Evans/Cornfield: SRD 659/19
THAT approval for Bylaw No. 341 be authorized to be obtained by assent of the electors pursuant to s.344 of the Local Government Act. |
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| CARRIED |
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Leigh/Unger: SRD 660/19
THAT Thomas Lloyd Yates and Edith Elizabeth Watson be appointed as the Chief Election Officer and Deputy Chief Election Officer respectively for assent voting on Bylaw No. 341. |
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| CARRIED |
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Bylaw No. 351 - Quadra Island Zoning Amendment (RZ 1C 19 - Fisherman’s Landing and Lodge) |
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Abram/Leigh: SRD 661/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Leigh/Whalley: SRD 662/19
THAT the report on the public hearing for Bylaw No. 351, together with all supporting documentation be received. [Item] |
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| CARRIED |
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Abram/Whalley: SRD 663/19
THAT Bylaw No. 351 be given third reading. |
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Director Colborne left the meeting chambers.
A vote was held on the motion and it was… |
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| CARRIED |
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Abram/Whalley: SRD 664/19
THAT Bylway No. 351, being Quadra Island Zoning Bylaw 1990, Amendment No. 126, be now reconsidered, finally passed and adopted. |
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| CARRIED |
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Bylaw No. 359 - Electoral Area Director Compensation |
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Whalley/Kerr: SRD 665/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Whalley/Abram: SRD 666/19
THAT Bylaw No. 359, being a bylaw to provide supplemental compensation to electoral area directors for performing their duties of office, be now introduced and read a first time. |
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| CARRIED |
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Abram/Whalley: SRD 667/19
THAT the rules be suspended and Bylaw No. 359 be given second and third readings. |
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| CARRIED |
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Abram/Whalley: SRD 668/19
THAT Bylaw No. 359, being Electoral Area Director Supplemental Compensation Bylaw 2019, be reconsidered, finally passed and adopted. |
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| CARRIED |
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Abram/Whalley: SRD 669/19
THAT a staff report be prepared for the Board identifying any inequities between the Board’s remuneration bylaw and the newly adopted Electoral Area remuneration bylaw. |
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| CARRIED |
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Bylaw No. 360 - 93.1 FM Visitor Radio Licence Agreement |
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Adams/Leigh: SRD 670/19
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Leigh/Adams: SRD 671/19
THAT Bylaw No. 360, being a bylaw to authorize entering into a licensing agreement for part of the Strathcona Gardens recreation facility, be now introduced and read a first time. |
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| CARRIED |
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Evans/Unger: SRD 672/19
THAT the rules be suspended and Bylaw No. 360 be given second and third readings. |
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| CARRIED |
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Leigh/Evans: SRD 673/19
THAT Bylaw No. 360 be returned for further consideration by the Board following the conclusion of the public notification process. |
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| CARRIED |
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CORRESPONDENCE |
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Abram/Leigh: SRD 674/19
THAT the following correspondence be received: |
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Wood Works Community Recognition Awards |
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- June 1, 2019 correspondence from the Canadian Wood Council regarding the 2019 Wood Works Community Recognition Awards. [Item] |
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Single Use Plastics Ban |
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- June 3, 2019 correspondence from the Regional District of Fraser-Fort George regarding a single use plastics ban. [Item] |
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| CARRIED |
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MEMBERS' REPORTS |
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Community Bus Forum |
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Anderson/Adams: SRD 675/19
THAT the report from Director Anderson regarding the BC Community Bus Forum be received. [Item] |
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Director Cornfield left the meeting chambers.
A vote was held on the motion and it was… |
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| CARRIED |
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Vancouver Island Regional Library |
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Director Leigh advised that the Sayward Library project is moving forward ahead of schedule and that a prefabricated building will be installed on July 2, 2019 with a sod turning ceremony in Sayward on July 9, 2019 at 11:00 a.m. |
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Leigh/MacDonald: SRD 676/19
THAT the verbal report be received. |
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| CARRIED |
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Director Cornfield returned to the meeting chambers. |
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ADDENDUM ITEMS |
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Evans/Adams: SRD 677/19
THAT the addendum item be considered. |
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| CARRIED |
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2019 FCM Convention |
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Davis/Whalley: SRD 678/19
THAT the June 24, 2019 report from Director Unger regarding the 2019 Convention of the Federation of Canadian Municipalities be received. [Item] |
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| CARRIED |
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CLOSED SESSION |
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Unger/Adams: SRD 679
THAT the report from the Chief Administrative Officer be received. [Item] |
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| CARRIED |
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Unger/Davis: SRD 680/19
THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(d), (f), (g), (i), (j), (n), (o) and 90(2)(b) of the Community Charter. |
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| CARRIED |
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RECONVENE |
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The Board reconvened in public at 3:37 p.m. |
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TERMINATION |
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MacDonald/Evans: SRD 686/19
THAT the June 27, 2019 regular meeting of the Regional Board be terminated. |
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| CARRIED |
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Time: 3:37 p.m.
Certified Correct:
________________________________
Chair
________________________________
Corporate Officer |
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