Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, June 20, 2018 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:32 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Cambpell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Directors:B. OvertonVillage of Tahsis
 M. WrightCity of Campbell River
 for L. Samson


          
 
 
ADOPTION OF PUBLIC AGENDA
Leigh/Overton: SRD 516/18

THAT the agenda for June 20, 2018 regular meeting of the Board be adopted as presented.
 CARRIED
 
PETITIONS AND DELEGATIONS
BC Marine Trails Network
 
John Kimantas, Project Manager, Nick Heath, Director and Data Manager and Martin Ryer, Director of the BC Marine Trails Network Association made a presentation on a proposed marine trails project encompassing the waterways between Powell River, Campbell River and Sayward. [Item]
 
Director Kerr arrived at the meeting.
 
The Chair thanked the presenters for their presentation.
 
Overton/Cornfield: SRD 517/18

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINTUES
Abram/Cornfield: SRD 518/18

THAT the minutes of the regular meeting of the Regional Board held on June 6, 2018 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Notice of Motion (Director Leigh) "THAT staff be directed to investigate a Property Tax and Water Credit Program for low income seniors and persons with disabilities who cannot afford the charges for water services being imposed by both the Bulk Water Charge (utility bill) and the converted assessed tax for water supply within the Northern Area D Water Service Area".
 
Leigh/Whalley: SRD 519/18

THAT the Notice of Motion be withdrawn.
 CARRIED
 
 
CHAIR'S REPORT
Tlowitsis First Nations
 
The Chair provided a verbal report regarding the Tlowitsis sign unveiling cermony to be held on June 21, 2018.
 
Abram/Overton: SRD 520/18

THAT the verbal report be received.
 CARRIED
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Leigh: SRD 521/18

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on June 6, 2018 be received. [Item]
 CARRIED
 
Director Colborne left the meeting chambers.
 
STAFF REPORTS
Development Variance Permit Application - DV 3D 18 (Schmidt)
 
Leigh/Cornfield: SRD 522/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Abram: SRD 523/18

THAT development variance permit DV 3D 18 (Schmidt), as attached in staff report dated May 22, 2018 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Development Variance Permit Application - DV 4D 18 (Webster)
 
Leigh/Cornfield: SRD 524/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Whalley: SRD 525/18

THAT development variance permit DV 4D 18 (Webster), as attached in staff report dated May 22, 2018 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Land Use Software Replacement - Contract Award
 
Adams/Cornfield: SRD 526/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Staff provided a presentation regarding the land use software replacement contract award. [Item]
 
Director Colborne returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Abram/Adams: SRD 527/18

THAT the contract for replacement of the Strathcona Regional District's land use software be awarded to CityView per RFP-04-17, and

THAT the Chair and Corporate Officer be authorized to execute the contract.
 CARRIED
 
Proposed Property Acquisition - Cortes Island (Whaletown Commons)
 
Anderson/Cornfield: SRD 528/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Adams: SRD 529/18

THAT an application to acquire tenure over the property legally described as Lot 1, Plan VIP2245, Section 34, Sayward Land District (PID 006-448-119) for annexation to Whaletown Commons Park on Cortes Island be submitted to the Province of B.C.
 CARRIED
 
Cortes Island Hall Taxation - Consultation Results
 
Leigh/Anderson: SRD 530/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 531/18

THAT the Board direct staff to proceed with option 2 as per the June 15, 2018 staff report.
 DEFEATED All directors opposed except Directors Abram, Anderson and Colborne
 
Anderson/Adams: SRD 532/18

THAT the Board direct staff to proceed with option 1 as per the June 15, 2018 staff report.
 CARRIED Directors Abram and Whalley opposed
 
Anderson/Adams: SRD 533/18

THAT if a Cortes Hall Tax Service is established and a parcel tax bylaw is crafted that it exempt foreshore leases from any parcel tax collection.
 
 
With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
Cortes Island Fire Protection - Service Amendments
 
Anderson/Leigh: SRD 534/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Anderson/MacDonald: SRD 535/18

THAT a bylaw to amend the Cortes Island fire protection service to include protection of wharves, assistance to ambulance and road rescue initiatives be prepared for the Board's consideration.
 CARRIED
 
Anderson/Unger: SRD 536/18

THAT a bylaw to establish a First Responder service on Cortes Island be prepared for the Board's consideration.
 CARRIED
 
UBCM Meeting Requests - Minister of Municipal Affairs and Housing
 
Colborne/Adams: SRD 537/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield returned to the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Abram/Adams: SRD 538/18

THAT a request be made with the Minister of Municipal Affairs and Housing, the Premier and Ministerial staff to discuss the following topics:
 
 

- Recreate Strathcona Gardens;

- Home away from Home;

- Quadra Island school property;

- Surge Narrows Water Lease;

- Health Care services on Quadra Island;

- Community Health Network;

- Waste and water grant funding; and

- Connect to Innovate
 CARRIED
 
Recreate Strathcona Gardens - Award Schematic Design
 
Adams/Kerr: SRD 539/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Adams/Leigh: SRD 540/18

THAT the contract for architectural and professional services to undertake schematic design of the Strathcona Gardens redevelopment project be awarded to HCMA Architecture and Design in the amount of $346,567, and

THAT the Chair and Corporate Officer be authorized to execute the contract.
 CARRIED
 
Strathcona Gardens Community Energy System - Funding Award
 
Wright/Colborne: SRD 541/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director MacDonald left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Adams/Wright: SRD 542/18

THAT the Chair and Corporate Officer be authorized to execute the Strategic Priorities Funding Agreement for the Strathcona Gardens Community Energy System and Energy Efficiency Upgrades (17-2038-SPF) project.
 CARRIED
 
Governance Select Committee - Final Report
 
Overton/Abram: SRD 543/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Jerry Berry, Jerry Berry Consultants made a verbal presentation regarding the Governance Select Committee final report.
 
Director MacDonald returned to the meeting chambers.
 
Director Cornfield returned to the meeting chambers.
 
Director Adams left the meeting chambers.
 
A vote was held on the pending motion and it was ….
 CARRIED
 
Abram/Colborne: SRD 544/18

THAT a bylaw to adopt the proposed director Code of Conduct be prepared for the Board's consideration.
 CARRIED
 
Unger/Kerr: SRD 545/18

THAT a bylaw to amend the Board's procedure bylaw be prepared for the Board's consideration.
 CARRIED
 
Request for Financial Assistance - Royal Canadian Legion Sayward Branch #147
 
Whalley/Leigh: SRD 546/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Whalley/Overton: SRD 547/18

THAT a grant in aid for the Royal Canadian Legion Sayward Branch #147 in the amount of $500 to assist with exterior building paint be approved to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Requests for Financial Assistance - Electoral Area C
 
Abram/Colborne: SRD 548/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Overton: SRD 549/18

THAT grants in aid be approved to be paid from the Electoral Area C grant in aid budget as follows:

i) $1,380 to the Quadra Island Conservancy and Stewardship Society to assist with insurance costs, and [Item]
 
 
ii) $2,500 to the Quadra Island Recreation Society to assist with Halloween Fun Night fireworks. [Item]
 CARRIED
 
Director Cornfield returned to the meeting chambers.
 
Request for Economic Development Funding - Discovery Islands Chamber of Commerce
 
Abram/Colborne: SRD 550/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 551/18

THAT an economic development grant for the Discovery Islands Chamber of Commerce in the amount of $1,000 be approved to assist with the Quadra Island Canada Day Celebration to be paid from the Electoral Area C economic development service budget.
 CARRIED
 
BYLAWS
Bylaws No. 311 and 312 - OCP Amendment and Rezoning (Cortes Island Seniors Society)
 
Anderson/Colborne: SRD 552/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Whalley: SRD 553/18

THAT Bylaw No. 311 be amended as outlined in Appendix 'A' to the June 15, 2018 staff report from the Chief Administrative Officer.
 CARRIED
 
Anderson/Whalley: SRD 554/18

THAT Bylaw No. 311 be given second reading as amended.
 CARRIED
 
Anderson/Whalley: SRD 555/18

THAT Bylaw No. 312 be given second reading.
 CARRIED
 
Anderson/Abram: SRD 556/18

THAT a public hearing to consider Bylaws No. 311 and 312 be authorized to be held at 2:30 p.m. on July 19, 2018 at the Gorge Community Hall, and

THAT the holding of the public hearing be delegated to the electoral area directors with Director Anderson and Director Abram designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaws No. 316 and 317 - OCP Amendment and Rezoning (Snowdon)
 
Leigh/Unger: SRD 557/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 558/18

THAT Bylaw No. 316, being a bylaw to amend the official community plan for Quadra Island, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 559/18

THAT Bylaw No. 317, being a bylaw to amend the Quadra Island zoning bylaw, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 560/18

THAT the first nations consultation process and the agency referral list as outlined in the staff report dated May 23, 2018 for the application (CP 4C 18/ RZ 4C 18 – Snowdon) be approved.
 CARRIED
 
Bylaws No. 322 - Regional Broadband Loan Authorization
 
Abram/Cornfield: SRD 561/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Kerr: SRD 562/18

THAT third reading of Bylaw No. 322 be rescinded.
 CARRIED
 
Cornfield/Colborne: SRD 563/18

THAT Bylaw No. 322 be amended by:

(i) in the second paragraph of the preamble, deleting the words “provide financing“ and substituting therefor the words “authorize borrowing to lend to a wholly-owned subsidiary”;

(ii) in section 1, deleting the words “developing regional broadband infrastructure and to do all things necessary or convenient in connection therewith including, without limiting the generality of the foregoing, acquiring all such real property, easements, rights of way, licenses, rights or authorities as may be required” and substituting therefor the words “lending to the Strathcona Connected Coast Network Corporation under the terms of an agreement with the Corporation”; and

(iii) in section 3, adding the words “which is the remaining term of the applicable agreement”.
 CARRIED Director Leigh opposed
 
Cornfield/Colborne: SRD 564/18

THAT Bylaw No. 322, be given third reading as amended..
 CARRIED Director Leigh opposed
 
Cornfield/Unger: SRD 565/18

THAT approval for Bylaw No. 322 be authorized to be obtained by alternative approval process.
 CARRIED Director Leigh opposed
 
Bylaw No. 325 - Regional Broadband Corporation
 
Abram/Cornfield: SRD 566/18

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Whalley left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Unger/Cornfield: SRD 567/18

THAT Bylaw No. 325, being a bylaw to authorize the incorporation of a corporation to manage and operate regional broadband infrastructure, be now introduced and read a first time.
 CARRIED Directors Abram and Leigh opposed
 
Wright/Colborne: SRD 568/18

THAT the rules be suspended and Bylaw No. 325 be given second and third readings.
 CARRIED Director Leigh opposed
 
Wright/Unger: SRD 569/18

THAT Bylaw No, 325, being Regional Broadband Corporation Authorization Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED Directors Abram and Leigh opposed
 
Wright/Colborne: SRD 570/18

THAT a policy to guide the establishment and implementation of the Strathcona Connected Coast Network Corporation Board of Directors be prepared.
 CARRIED
 
Bylaw No. 327 - Local Election, Assent Voting and Referendum Procedures
 
Colborne/Overton: SRD 571/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Overton: SRD 572/18

THAT Bylaw No. 327, being a bylaw to establish procedures for the conduct of local elections and other voting, be now introduced and read a first time
 CARRIED
 
Colborne/Wright: SRD 573/18

THAT the rules be suspended and Bylaw No. 327 be given second and third readings.
 CARRIED
 
Colborne/Wright: SRD 574/18

THAT Bylaw No. 327, being Local Election, Assent Voting and Referendum Procedures Bylaw 2018, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Request for Donation - Ehattesaht Tribe
 
Colborne/Adams: SRD 575/18

THAT the June, 2018 correspondence from the Ehattesaht Tribe regarding a request for donation be received. [Item]
 CARRIED
 
Anderson/Overton: SRD 576/18

THAT $500 be provided to the Ehattesaht First Nation to assist with their Northern Region games and that it come out of General Administration.
 
 
Abram/Leigh: SRD 577/18

THAT the motion be amended to allocate the funds to come out of First Nations Relations.
 DEFEATED All directors opposed except Directors Abram, Kerr and Whalley
 
A vote was held on the original motion and it was ….
 CARRIED Directors Abram, Adams and Wright opposed
 
Anderson/Cornfield: SRD 578/18

THAT the Ehattesaht First Nations be invited to make a GIA application to Area A.
 CARRIED Directors Abram, Colborne and Whalley opposed
 
MEMBERS' REPORTS
First Nations Relations
 
Director Overton requested that the verbal report on lessons learned from the K'omoks First Nation intergovernmental meetings be referred to the next meeting.
 
 
 
ADDENDUM ITEMS
Abram/Leigh: SRD 579/18

THAT the addendum items be considered.
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Broadband Access
 
Overton/Colborne: SRD 580/18

THAT the June 12, 2018 correspondence from ABC Communications regarding broadband access be received. [Item]
 CARRIED
 
Cortes Water License
 
Leigh/Anderson: SRD 581/18

THAT the June 18, 2018 correspondence from Debra Thompson regarding a Cortes Water License be received. [Item]
 CARRIED
 
CLOSED SESSION
Abram/Overton: SRD 582/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 583/18

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (c), (e), (g), (k), (n), (o) and 90(2)(b) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 4:03 p.m.
 
RELEASE OF INFORMATION
While in closed session the Board released the following matter to the public.
 
Appointment of Financial Officer
 
Abram/MacDonald: SRD 587/18

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Overton: SRD 588/18

THAT Myriah Foort be appointed as the Regional District’s financial officer effective July 9, 2018 pursuant to s.237 of the Local Government Act.
 CARRIED
 
TERMINATION
MacDonald/Anderson: SRD 595/18

THAT the June 20, 2018 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 4:03 p.m.

Certified Correct:



_________________________________
Chair



_________________________________
Corporate Officer