Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, June 12, 2019 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
 
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. EvansCity of Campbell River
 for A. Adams


          
 
 
ADOPTION OF PUBLIC AGENDA
Colborne/Unger: SRD 578/19

THAT the agenda for the June 12, 2019 regular meeting of the Board be adopted as presented.
 CARRIED
 
 
ADOPTION OF MINUTES
Evans/Kerr: SRD 579/19

THAT the minutes of the regular meeting of the Regional Board held on May 22, 2019 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Area B Advisory Planning Commission Media Release
 
Director Anderson requested clarification regarding the the status of the press release pertaining to the Area B Advisory Planning Commission and the Chief Administrative Officer advised that it is being prepared.
 
 
 
CHAIR'S REPORT
Federation of Canadian Municipalities (FCM)
 
The Chair provided an update on the recent Federation of Canadian Municipalities (FCM) conference.
 
Black Creek/Oyster Bay Water Article
 
The Chair responded to a recent opinion piece published by the Campbell River Mirror regarding the Black Creek/Oyster Bay water system and clarified that, despite the negative tone of the piece, the Strathcona Regional District has been actively meeting and negotiating with the Comox Valley Regional District regarding this matter. An amended Memorandum of Understanding for a Right-of-Way to construct a new well in the Oyster River Nature Park is currently under review at the Comox Valley Regional District office.
 
Connectivity Open House
 
The Chair advised that four Community Broadband presentations have been completed, with three more to come in June.
 
Cortes Island Hall and Fire Service Meeting
 
The Chair reported positive outcomes at the Cortes Island Hall and First Responder Service public consultation meeting where valuable community input was received. She advised that this will be moving forward to the next Board meeting.
 
2019 Union of BC Municipalities Convention Meeting Requests
 
The Chair advised that correspondence had been received from the Ministry of Municipal Affairs and Housing, along with other Ministry officials regarding meetings at the Union of BC Municipalities Convention. The chair noted the timely scheduling of the Strategic Planning session being held on June 13, 2019, as issues and topics to put forward for submission at the convention can be identified at the session.
 
Recent Decision Regarding Petition
 
The Chair advised that Court documents regarding Director Anderson and the Cortes Island Petitioners have been made public and that the parties have come to an agreement to resolve the allegations. The Chair noted that it would be beneficial for the Board to review and evaluate internal structures, bylaws, and policies regarding grants in aid.
 
Abram/Unger: SRD 580/19

THAT staff review our Grant in Aid Policy and make recommendation to add Transparency, Accountability, Appropriateness, and clear Procedural Guidelines.
 
 
Cornfield/Abram: SRD 581/19

THAT the matter be referred to the Electoral Areas Services Committee.
 CARRIED Directors Babchuk, MacDonald, Moglove, Unger, and Alternate Director Evans opposed
 
Moglove/MacDonald: SRD 582/19

THAT the staff bring back a report that highlights Cortes issues that the Board has deferred or felt uncomfortable dealing with during the time of the legal petition.
 
 
Cornfield/Anderson: SRD 583/19

THAT the motion be amended to remove the wording "or felt uncomfortable dealing with".
 CARRIED
 
Leigh/Abram: SRD 584/19

THAT the motion be amended to remove the wording "during the time of the petition".
 CARRIED Directors Anderson and Moglove opposed
 
A vote was held on the motion as amended and it was…
 CARRIED
 
Director Cornfield left the meeting chambers.
 
MacDonald/Evans: SRD 585/19

THAT the Chair's Report be received. [Item]
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
First Nations Relations Committee
 
Kerr/MacDonald: SRD 586/19

THAT the minutes of the regular meeting of the First Nations Relations Committee held on May 22, 2019 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Village of Tahsis Official Community Plan
 
Davis/Whalley: SRD 587/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield returned to the meeting chambers.

A vote was held on the motion and it was…
 CARRIED
 
Davis/Cornfield: SRD 588/19

THAT a letter be sent thanking the Village of Tahsis for inviting pro-active input during the first phase of the OCP review process and subsequent phases, and

THAT a copy of the subject staff report dated June 5, 2019 be included in the correspondence to the Village of Tahsis for consideration of content to be included in the OCP review process.
 CARRIED
 
First Nations Relations Committee - Terms of Reference
 
Cornfield/Kerr: SRD 589/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Colborne: SRD 590/19

THAT the revised Terms of Reference for the First Nations Relations Committee be approved.
 CARRIED
 
Strathcona Gardens Energy Efficiency Upgrade Contract
 
Leigh/Colborne: SRD 591/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 592/19

THAT a CCDC 2008 Stipulated Price Contract in the amount of $729,620 be awarded to CanWest Mechanical Inc. for construction services as part of the Energy Efficiency Upgrade Project at the Strathcona Gardens, and

THAT the Chair and Corporate Officer be authorized to execute the contract on behalf of the Regional District.
 CARRIED
 
BYLAWS
Bylaw No. 357 - Employee Financial Disclosures
 
Colborne/Unger: SRD 593/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 594/19

THAT Bylaw No. 357, being a bylaw to designate municipal employees for the purposes of the Financial Disclosure Act, be now introduced and read a first time.
 CARRIED
 
Leigh/Colborne: SRD 595/19

THAT the rules be suspended and Bylaw No. 357 be given second and third readings.
 CARRIED
 
Leigh/Colborne: SRD 596/19

THAT Bylaw No. 357, being Employee Financial Disclosure Designation Bylaw 2019, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 358 - Fire Protection Specified Area Repeal
 
Evans/Unger: SRD 597/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Anderson: SRD 598/19

THAT Bylaw No. 358, being a bylaw to repeal a fire protection service established by specified area within Electoral Area “I”, be now introduced and read a first time.
 CARRIED
 
Anderson/Cornfield: SRD 599/19

THAT the rules be suspended and Bylaw No. 358 be given second and third readings.
 CARRIED
 
Anderson/Unger: SRD 600/19

THAT Bylaw No. 358, being Electoral Area “I” Fire Protection Specified Area Repeal Bylaw 2019, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Leigh/Abram: SRD 601/19

THAT the following correspondence be received:
 
 
Western Forest Products 2018 Annual Sustainability Report
 
- May 22, 2019 correspondence from Western Forest Products regarding its 2018 sustainability report. [Item]
 
AVICC Social Procurement Initiative
 
- May 25, 2019 correspondence regarding the social procurement initiative of the Association of Vancouver Island and Coastal Communities. [Item]
 CARRIED
 
Creative Solutions Risk Management Consulting Report
 
Leigh/Cornfield: SRD 602/19

THAT the June 3, 2019 correspondence from Roy Hales, President of the Cortes Radio Society, regarding the report from Creative Solutions Risk Management Consulting be received. [Item]
 
 
Leigh/Cornfield: SRD 603/19

THAT the Creative Solutions Risk Management Consulting Report be referred to the closed session under the appropriate section of the Community Charter.
 DEFEATED All Directors opposed except Director Leigh
 
A vote was held on the pending motion and it was…
 CARRIED
 
MEMBERS' REPORTS
Marine Plan Partnership (MaPP)
 
Abram/Cornfield: SRD 604/19

THAT the May 20, 2019 report from Director Abram regarding the Marine Plan Partnership for the North Pacific Coast be received. [Item]
 CARRIED
 
Vancouver Island Regional Library
 
Director Leigh advised that an error on the library funding resolution passed at the May 22, 2019 Board meeting was identified and the UBCM submission deadline is June 30, 2019.
 
Leigh/MacDonald: SRD 605/19

THAT the June 6, 2019 report from Director Leigh regarding the Vancouver Island Regional Library 2018 Annual Report be received. [Item]
 CARRIED
 
 
NEW BUSINESS
Cortes Island Grants in Aid
 
Colborne/Moglove: SRD 606/19

THAT the Board reconsider Resolution SRD 570/19 regarding “Cortes Island Grants in Aid” from SRD Board meeting May 22, 2019.
 CARRIED Directors Abram, Cornfield, Kerr, Leigh, and Whalley opposed
 
Anderson/MacDonald: SRD 570/19

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:


- $600 to the Cortes Island Museum & Archives to assist with the Cortes Wild Linnaea Exhibit;

- $2,000 to the Southern Cortes Community Association to assist with core operating expenses;

- $2,000 to the Friends of Cortes Island Society to assist with core operating expenses;

- $2,000 to the Cortes Radio Society to assist with core operating expenses;

- $2,000 to the Linnaea Farm Society to assist with core program operating costs;

- $2,000 to the Whaletown Community Club to assist with core program operating costs; and

- $2,380 to the Codes Island Women's Resource Centre to assist with program expenses.
 
 
Director Abram, Kerr, and Leigh recused themselves from the meeting chambers due to outstanding legal issues.

Director Cornfield left the meeting chambers.
 
A vote was held on the pending motion and it was…
 CARRIED Director Whalley opposed
 
Directors Abram, Cornfield, Kerr, and Leigh returned to the meeting chambers.
 
ADDENDUM ITEMS
Colborne/Davis: SRD 607/19

THAT the addendum item be considered.
 CARRIED
 
Climate Leadership Plan
 
Davis/Colborne: SRD 608/19

THAT the June 4, 2019 report from Director Davis regarding the Climate Leadership Plan working group be received. [Item]
 
 
Director MacDonald left the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Davis/Anderson: SRD 609/19

THAT the SRD appoint a representative to attend the “Island and Coastal Community Climate Leadership Plan” meetings and reimburse travel costs (until that time where upon an alternate funding mechanism is instituted by the ICCCLP working group).
 
 
Director MacDonald returned to the meeting chambers.
 
Leigh/Whalley: SRD 610/19

THAT the matter is referred to the Strategic Planning Session being held on June 13, 2019.
 DEFEATED Directors Abram, Anderson, Babchuk, Colborne, Davis, Macdonald, and Moglove opposed
 
Abram/Evans: SRD 611/19

THAT the motion be amended to add "including remuneration and travel costs".
 DEFEATED Directors Cornfield, Kerr, Leigh, Macdonald, Moglove, Unger, and Whalley opposed
 
A vote was held on the original motion and it was…
 CARRIED Directos Cornfield, Leigh, and Whalley opposed
 
Abram/Cornfield: SRD 612/19

THAT Director Davis be appointed as the representative to attend the “Island and Coastal Community Climate Leadership Plan” meetings.
 CARRIED
 
CLOSED SESSION
Leigh/Colborne: SRD 613/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Unger: SRD 614/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (g), (i), (j), (n), and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 3:12 p.m.
 
TERMINATION
Leigh/Cornfield: SRD 625/19

THAT the June 12, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:12 p.m.

Certified Correct:



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Chair




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Corporate Officer