Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, May 27, 2020 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Anderson requested that the agenda be varied to consider the correspondence entitled "Cortes Island Community Foundation" prior to the staff report entitled "Community Foundation Review and Analysis".
 
Director Cornfield requested that the following items be added to the agenda under Member's Reports:

- Treaty Advisory Committee Training Update; and
- Income Tax Deductions
 
Cornfield/Anderson: SRD 359/20

THAT the agenda for May 27, 2020 regular meeting of the Board be adopted as amended.
 CARRIED
 
 
ADOPTION OF MINUTES
Abram/Unger: SRD 360/20

THAT the minutes of the regular meeting of the Regional Board held on May 13, 2020 be adopted. [Item]
 CARRIED
 
 
 
 
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Whalley/Colborne: SRD 361/20

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on May 13, 2020 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Colborne/Adams: SRD 362/20

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on May 13, 2020 be received. [Item]
 
 
Director Leigh joined the meeting.
 
A vote was held on the motion and it was
 CARRIED
 
Director Ives joined the meeting.
 
 
STAFF REPORTS
Development Variance Permit Application (DV 1C 20 - Hartnoll)
 
Kerr/Whalley: SRD 363/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 364/20

THAT development variance permit DV 1C 20 (Hartnoll) be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Environmentally Sensitive Areas Development Permit Application (DP 1D 20 - Frumento)
 
Leigh/Whalley: SRD 365/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Colborne: SRD 366/20

THAT development permit application DP 1D 20 (Frumento) be referred to the Electoral Area D Advisory Planning Commission and to Fisheries and Oceans Canada, Campbell River office for review and response as early as possible.
 CARRIED
 
Quadra School Garden - Licence of Occupation Renewal
 
Abram/Kerr: SRD 367/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 368/20

THAT the licence of occupation with School District #72 (Campbell River) for that portion of Lot 1, Plan 3162 and Lot 1, Plan 5216, District Lot 8, Sayward Land District, known as Quadra School Garden, to allow for public use and community garden purposes be renewed for a five year period, and

THAT the Chair and Corporate Officer be authorized to execute the licence renewal agreement and all subsequent Quadra School Garden licence renewals.
 CARRIED
 
Award of Contract - Strathcona Gardens Air Handling Units
 
Unger/Leigh: SRD 369/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Davis: SRD 370/20

THAT up to $250,000 of capital reserves be accessed to support the cost of Phase 3 of the Energy Efficiency Upgrade (EEU) Project to replace all four air handling units at the Strathcona Gardens.
 CARRIED
 
Leigh/Ives: SRD 371/20

THAT a CCDC 2008 Stipulated Price Contract in the amount of $1.72 million be awarded to Nelson Roofing and Sheet Metal Ltd. for Phase 3 of the Energy Efficiency Upgrade Project at the Strathcona Gardens being the replacement of air handling units, and

THAT the Chair and Corporate Officer be authorized to execute the contract on behalf of the Regional District.
 CARRIED
 
Strathcona Gardens - ReCreate Project Funding
 
Adams/Leigh: SRD 372/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Colborne: SRD 373/20

THAT the letter attached to the May 22, 2020 report from the Chief Administrative Officer and addressed to the Hon. Catherine McKenna, Minister of Infrastructure and Communities, be authorized to be sent on behalf of the Regional District, and

THAT the Regional District request a list of projects that were approved under the Investing in Canada Infrastructure (Community, Culture and Recreation) Program.
 CARRIED
 
Award of Contract - Quathiaski Cove Sewer System Outfall
 
Abram/Whalley: SRD 374/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 375/20

THAT the contract for the Quathiaski Cove Sanitary Sewer Outfall Repair Project be awarded to Upland Excavating Ltd., and

THAT the Chair and Corporate Officer be authorized to execute the contract on behalf of the Regional District.
 CARRIED
 
Grant Award - Zeballos Emergency Generator Project
 
Colborne/Whalley: SRD 376/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Whalley: SRD 377/20

THAT the 2020-2024 Financial Plan be amended to reflect $25,000 in grant revenue from the UBCM Community Resiliency Investment Fund for Emergency Support Services.
 CARRIED
 
Colborne/Whalley: SRD 378/20

THAT a grant in the amount of $25,000 be approved for the Village of Zeballos for the community back-up electrical generator project to be charged against the Regional Emergency Preparedness budget.
 CARRIED
 
Community Wildfire Protection Planning - SuavAir Contract Amendment
 
Unger/Colborne: SRD 379/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Moglove/Colborne: SRD 380/20

THAT the Chair and Corporate Officer be authorized to execute a contract amendment with SuavAir Aerial Imaging Ltd. that would amend the requirements of the Community Wildfire Protection Plan project to include video presentations instead of in-person community presentations at an additional cost not to exceed $4,000.
 CARRIED
 
Area D Water Rates - Bylaw Amendment
 
Leigh/Unger: SRD 381/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED Director Leigh opposed
 
Moglove/Anderson: SRD 382/20

THAT a bylaw be prepared to amend the user rates for the Electoral Area D water service based on the revenue projections contained in the 2020 to 2024 Financial Plan.
 CARRIED Director Leigh opposed
 
Economic Development Service - Electoral Area A
 
Whalley/Leigh: SRD 383/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Davis: SRD 384/20

THAT a report on the economic development service for Electoral Area A be prepared for further consideration.
 CARRIED
 
Sayward Valley Fire Protection Service - Financial Plan Amendment
 
Whalley/Ives: SRD 385/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Colborne: SRD 386/20

THAT the proposed amendment to the 2020-2024 Financial Plan in relation to the Sayward Valley fire protection service be deferred until further analysis of the fire protection service has been concluded.
 CARRIED
 
Community Foundation Review and Analysis
 
Director Moglove declared a conflict of interest due to her involvement with the Campbell River Community Foundation and left the meeting.
 
Anderson/Ives: SRD 387/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
CORRESPONDENCE
Cortes Island Community Foundation
 
Anderson/Unger: SRD 388/20

THAT the May 12, 2020 correspondence from the Cortes Island Community Foundation regarding a request for funding be received. [Item]
 CARRIED
 
Anderson/Davis: SRD 389/20

That $8,000 be awarded from General Administration to the Cortes Island Community Foundation in support of their community Covid-19 response work with Cortes Non-Profit Organizations
 DEFEATED Directors Abram, Adams, Colborne, Cornfield, Davis, Ives, Kerr, Leigh, Unger and Whalley opposed
 
STAFF REPORTS (Cont.)
Climate Action Revenue Incentive Program - Annual Report
 
Unger/Cornfield: SRD 390/20

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Moglove returned to the meeting.
 
A vote was held on the motion and it was
 CARRIED
 
Restart Plan for B.C.
 
Unger/Colborne: SRD 391/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Moglove: SRD 392/20

THAT a report and draft policy to address the Regional District's transition plan be prepared for consideration at the June 10, 2020 meeting of the Regional Board.
 CARRIED
 
Electoral Area Grant in Aid Service
 
Whalley/Leigh: SRD 393/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Unger: SRD 394/20

THAT a report be prepared for further consideration regarding the creation of an electoral area grant in aid service for those electoral areas that desire to participate.
 DEFEATED Directors Adams, Babchuk, Colborne, Davis, Ives, Moglove and Unger opposed
 
Requests for Financial Assistance - Electoral Area C
 
Abram/Unger: SRD 395/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Ives: SRD 396/20

THAT the Board approve grants in aid to be paid from the Electoral Area C grant in aid budget as follows:

i) $3,000 to the Surge Narrows Community Association to assist with operating costs; and

ii) $5,000 to the Quadra Island Cemetery Society to assist with replacement fencing.
 CARRIED
 
BYLAWS
Bylaw No. 352 - Rezoning (RZ 8C 19 Quadraponics Cannabis - Hedefine)
 
Abram/Leigh: SRD 397/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 398/20

THAT the holding of all public hearings in relation to matters covered by Part 14 [Planning and Land Use Management] of the Local Government Act be deferred until after September 7, 2020.
 
 
With consent from the seconder the Chair permitted the mover to withdraw the motion.
 
Abram/Whalley: SRD 399/20

THAT Bylaw No. 352 be referred back to staff, the Area Director and the applicant for further review.
 CARRIED
 
Bylaw No. 378 - Campbell River STORM Licence Agreement
 
Adams/Leigh: SRD 400/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Leigh: SRD 401/20

THAT Bylaw No. 378, being a bylaw to authorize amendments to the licensing agreement with the Campbell River Storm Hockey Club for use of the Strathcona Gardens recreation facility, be now introduced and read a first time.
 CARRIED
 
Adams/Leigh: SRD 402/20

THAT the rules be suspended and Bylaw No. 378 be given second and third readings.
 CARRIED
 
Adams/Leigh: SRD 403/20

THAT Bylaw No. 378 be returned for further consideration by the Board following completion of the public notification process.
 CARRIED
 
Bylaws No. 379 and 380 - OCP and Rezoning (CP 1B 19 / RZ 1B 19 - Cortes Island Seniors Society)
 
Anderson/Ives: SRD 404/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 405/20

THAT the May 25, 2020 correspondence from the Cortes Island Seniors Society be received. [Item]
 CARRIED
 
Anderson/Moglove: SRD 406/20

THAT a public hearing on Bylaws No. 379 and 380 be authorized to be held at 1:00 p.m. on Thursday, June 25, 2020 in compliance with the requirements of Ministerial Order M139, and

THAT the Mansons Landing Community Hall located at 983 Beasley Road on Cortes Island be designated as the physical location for those individuals wishing to attend the hearing in person, and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area B and Electoral Area A designated as the Chair and Vice Chair respectively for the public hearing.
 DEFEATED Directors Abram, Leigh and Whalley opposed
 
Abram/Whalley: SRD 407/20

THAT the holding of all public hearings in relation to matters covered by Part 14 [Planning and Land Use Management] of the Local Government Act be deferred until after September 7, 2020.
 CARRIED Director Anderson opposed
 
The Chair advised that based on the previous resolution the following two items would not be considered at the current meeting:
 
Bylaws No. 383 and 384 - OCP and Rezoning (CP 1C 19/ RZ 2C 19 - BC Ferries)
 
Report from the Chief Administrative Officer. [Item]
 
Bylaw No. 386 - Rezoning Proposal (RZ 2C 20 - South Quadra Fire Protection)
 
Report from the Chief Administrative Officer. [Item]
 
Bylaws No. 393 and 394 - Public Library Capital Financing Service
 
Leigh/Kerr: SRD 408/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 409/20

THAT third reading of Bylaw No. 393 be rescinded.
 CARRIED
 
Cornfield/Leigh: SRD 410/20

THAT Bylaw No. 393 be amended in accordance with Appendix 'A' to the May 23, 2020 report from the Chief Administrative Officer.
 CARRIED
 
Cornfield/Leigh: SRD 411/20

THAT Bylaw No. 393 be given third reading as amended.
 CARRIED
 
Cornfield/Leigh: SRD 412/20

THAT third reading of Bylaw No. 394 be rescinded.
 CARRIED
 
Cornfield/Leigh: SRD 413/20

THAT Bylaw No. 394 be amended in accordance with Appendix 'A' to the May 23, 2020 report from the Chief Administrative Officer.
 CARRIED
 
Cornfield/Ives: SRD 414/20

THAT Bylaw No. 394 be given third reading as amended.
 CARRIED
 
CORRESPONDENCE
Cornfield/Ives: SRD 415/20

THAT the following items be received:
 
 
Campbell River Community Foundation
 
May 19, 2020 press release regarding the Campbell River Community Foundation's partnership response to COVID-19. [Item]
 
Renewal of Local Government Services
 
May 21, 2020 correspondence from the Comox Valley Regional District regarding the renewal of local government services after COVID-19. [Item]
 CARRIED
 
MEMBERS' REPORTS
Treaty Advisory Committee Training
 
Director Cornfield made a verbal report regarding the Treaty Advisory Committee training virtual workshop.
 
Income Tax - Employment Expense Forms
 
Director Cornfield made a verbal report regarding forms required for tax deductions.
 
Colborne/Ives: SRD 416/20

THAT the verbal reports be received.
 CARRIED
 
 
 
 
 
TERMINATION
Colborne/Whalley: SRD 417/20

THAT the May 27, 2020 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:59 p.m.

Certified Correct:



__________________________________
Chair



__________________________________
Corporate Officer