Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, May 22, 2019 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:33 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 M. DavisVillage of Tahsis
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:C. EvansCity of Campbell River
 for C. Moglove


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Leigh requested that an item of New Business entitled "BC Libraries Trustee Conference" be added to the agenda.
 
MacDonald/Unger: SRD 510/19

THAT the agenda for May 22, 2019 regular meeting of the Board be adopted as amended.
 CARRIED
 
 
ADOPTION OF MINUTES
Evans/Colborne: SRD 511/19

THAT the minutes of the regular meeting of the Regional Board held on May 8, 2019 be adopted. [Item]
 
 
Director Cornfield arrived at the meeting.
 
A vote was held on the motion and it was…
 CARRIED
 
 
 
NOTICES OF MOTION
Public Library Funding
 
Leigh/Abram: SRD 512/19

WHEREAS libraries in British Columbia are largely financed by levies paid by local governments;

AND WHEREAS libraries in British Columbia provide open and equal public access to vital resources, including the internet, public computers, digital library tools and in-person service from expert staff to provide opportunities for all British Columbians to access knowledge and information and increase literacy in our communities and present informative programmes and material which advance public understanding and reconciliation;

AND WHEREAS libraries in British Columbia are delivering their excellent services in an environment where Provincial library funding has remained virtually stagnant for the past 30 years;

THEREFORE BE IT RESOLVED the Government of British Columbia give urgent attention to funding for BC Libraries by adding $20 million to the BC Provincial Budget for 2020 for allocation to libraries throughout BC;

AND FURTHER THAT the Province be requested to ensure that BC Libraries will henceforth receive Provincial Government financial support at a sustainable level in subsequent years following the 2020 Budget.
 
 
Director Adams arrived at the meeting.
 
A vote was held on the motion and it was…
 CARRIED
 
Strategic Planning Session
 
Unger/Abram: SRD 513/19

THAT the Strategic Planning Session scheduled for June 13, 2019 be closed to the public pursuant to Sec 90(1)k of the Community Charter, [discussion regarding services that are at a preliminary stage].
 CARRIED Directors Anderson, Colborne, Cornfield, Davis, and Alternate Director Evans opposed
 
CHAIR'S REPORT
Solid Waste Discussions
 
The Chair advised that she had a meeing with the Ministry of Environment regarding solid waste preliminary discussions.
 
 
COMMITTEE CHAIR REPORTS
Electoral Area D Advisory Planning Commission
 
Leigh/Whalley: SRD 514/19

THAT the minutes of the meeting of the Electoral Area D Advisory Planning Commission held on April 1, 2019 be received. [Item]
 CARRIED
 
Electoral Areas Services Committee
 
Abram/Whalley: SRD 515/19

THAT the minutes of the regular meeting of the Electoral Areas Services Committee held on May 8, 2019 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Evans/Adams: SRD 516/19

THAT the minutes of the regular meeting of the Strathcona Gardens Commission held on May 8, 2019 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Director Leigh declared a conflict of interest due to her sister living next door to the applicant and left the meeting chambers.
 
Development Variance Permit Application – DV 1D 19 (Woods)
 
Abram/Whalley: SRD 517/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 518/19

THAT development variance permit DV 1D 19 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Director Leigh returned to the meeting chambers.
 
Official Community Plan and Zoning Amendment Application Consultation Process (CP 2D 19/RZ 2D 19 - Jane Lake Holdings Ltd.)
 
Abram/Colborne: SRD 519/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Cornfield/MacDonald: SRD 520/19

THAT the matter be referred to the First Nations Relations Committee.
 DEFEATED All Directors opposed except Directors Cornfield and MacDonald
 
A vote was held on the original motion and it was…
 CARRIED
 
Leigh/Anderson: SRD 521/19

THAT the First Nations referral process and the agency referral list as outlined in the staff report dated April 30, 2109 for application (CP 2D 19/RZ 2D19-Jane Lake Holdings Ltd) be approved with the addition of Friends of Strathcona Park, BC Hydro, and the Strathcona Wilderness Institute, and

THAT the referral process be undertaken once the bylaw has received first reading.
 
 
Leigh/Abram: SRD 522/19

THAT the matter be referred to staff for analysis.
 
 
Director MacDonald left the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED Directors Adams, Anderson and Alternate Director Evans opposed
 
Official Community Plan and Zoning Amendment Application Consultation Process (CP 1D/RZ 1D 19 - Miller)
 
Leigh/Unger: SRD 523/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Anderson: SRD 524/19

THAT the first nations consultation process and the agency referral list as outlined in the staff report dated May 2, 2019 for application (CP 1D 19/RZ 1D 19 - Miller) be approved.
 
 
Adams/Evans: SRD 525/19

THAT the matter be referred to staff for analysis.
 
 
Director MacDonald returned to the meeting chambers.
 
With consent from the seconder, the Chair permitted the mover to withdraw the motion.
 
Leigh/Anderson: SRD 526/19

THAT the matter be referred to staff for analysis.
 CARRIED
 
Quathiaski Cove Water System Study
 
Abram/Anderson: SRD 527/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Anderson: SRD 528/19

THAT an application be submitted to the Infrastructure Planning Grant Program for funding the Quathiaski Cove Water System Feasibility Study, and

THAT the Regional District proceed with the procurement of the Quathiaski Cove Water System Feasibility Study to be funded from the Area C Feasibility service up to a maximum of $10,000.
 CARRIED
 
Strathcona Gardens Sponsorship and Grants
 
Adams/Leigh: SRD 529/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Abram: SRD 530/19

THAT internal user groups seeking financial assistance be encouraged to apply for existing grant-in-aid programs at the City of Campbell River or through Electoral Area D of the Regional District.
 CARRIED
 
Re-Appointment of Strathcona Gardens Commissioner
 
Adams/Leigh: SRD 531/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Evans: SRD 532/19

THAT Cal Grunerud be re-appointed as the 'community at large' representative to the Strathcona Gardens Commission for the period April 1, 2019 to March 31, 2021.
 CARRIED
 
AVICC Social Procurement Initiative
 
Unger/MacDonald: SRD 533/19

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Leigh left the meeting chambers.
 
A vote was taken on the motion and it was…
 CARRIED
 
Adams/Cornfield: SRD 534/19

THAT Alternate Director Evans be designated as the Regional District's representative for the AVICC social procurement initiative.
 
 
Director Leigh returned to the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Climate Action Revenue Incentive Program (CARIP)
 
Adams/Leigh: SRD 535/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 536/19

THAT the climate action strategy be considered at the strategic planning session.
 CARRIED
 
Community Broadband Plans - ICET Grant
 
Colborne/Adams: SRD 537/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
The Senior Manager Strategic Initiatives gave a presentation on the community broadband planning process. [Item]
 
Abram/Unger: SRD 538/19

THAT the Chair and Corporate Officer be authorized to execute the contribution agreement with the Island Coastal Economic Trust regarding a community broadband planning process.
 CARRIED
 
Request for Financial Assistance -Sayward Futures Society
 
Whalley/Leigh: SRD 539/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Leigh: SRD 540/19

THAT the Board approve a grant in aid for the Sayward Futures Society in the amount of $500 to assist with 2019 bike rodeo to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Request for Financial Assistance - Electoral Area C
 
Abram/Leigh: SRD 541/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 542/19

THAT the Board approve a grant in aid for the Discovery Islands Chamber of Commerce in the amount of $1000 to assist with the Quadra Island Canada Day Celebration to be paid from the Electoral Area C grant in aid budget.
 CARRIED
 
Abram/Whalley: SRD 543/19

THAT the Board approve an economic development grant for the Quadra Cultural Committee in the amount of $2000 to assist with the 2019-2020 concert series to be paid from the Electoral Area C economic development service budget.
 CARRIED
 
BYLAWS
Bylaw No. 351 - Quadra Island Zoning Amendment (RZ 1C 19 - Fisherman’s Landing and Lodge)
 
Abram/Leigh: SRD 544/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 545/19

THAT Bylaw No. 351, being a bylaw to amend the zoning regulations applicable to Quadra Island, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 546/19

THAT Bylaw No. 351 be given second reading.
 CARRIED
 
Abram/Leigh: SRD 547/19

THAT a public hearing to consider Bylaw No. 351 be authorized to be held at 7:00 p.m. on Wednesday, June 12, 2019 at the Quadra Island Community Centre located at 970 West Road, Quathiaski Cove, BC and

THAT the holding of the public hearing be delegated to the electoral area directors with the directors for Electoral Area C and Electoral Area D designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
CORRESPONDENCE
Adams/Evans: SRD 548/19

THAT the following items of correspondence be received:
 
Affordable Housing Initiatives
 
- May 7, 2019 correspondence from Selina Robinson, Minister of Municipal Affairs and Housing, regarding the Building BC Funds. [Item]
 
E-Comm 9-1-1
 
- Spring 2019 newsletter from E-Comm 9-1-1. [Item]
 
Flood Risk Assessment, Flood Mapping and Mitigation Planning Grant
 
- May 8, 2019 correspondence from the Union of British Columbia Municipalities regarding the 2019 Flood Risk Assessment, Flood Mapping & Flood Mitigation Planning program. [Item]
 
Groundwater Extraction Resolution
 
- May 14, 2019 correspondence from the Union of British Columbia Municipalities regarding the 2019 groundwater extraction resolution sponsored by the Strathcona Regional District. [Item]
 CARRIED
 
Gorge Aquaculture
 
Anderson/Colborne: SRD 549/19

THAT the following items of correspondence regarding aquaculture regulations for Cortrs Island be received:
 
- May 5, 2019 correspondence from Brian Hayden, and [Item]
 
- May 16, 2019 correspondence from Mary and Vern Kemp. [Item]
 CARRIED
 
Anderson/Colborne: SRD 550/19

THAT both pieces of correspondence be referred to staff for a report to Electoral Areas Services Committee.
 CARRIED
 
Expanding Investment Opportunities
 
Adams/Evans: SRD 551/19

That the May 2, 2019 correspondence from Burnaby City Council requesting support for expanded asset class investments be received. [Item]
 CARRIED
 
Director Adams left the meeting chambers.
 
MEMBERS' REPORTS
MaPP Annual Report
 
Abram/Colborne: SRD 552/19

THAT the May 6, 2019 report from Director Abram regarding the 2018 MaPP annual report be received. [Item]
 CARRIED
 
Cortes Island Grants in Aid
 
Anderson/Colborne: SRD 553/19

THAT the May 13, 2019 report from Director Anderson regarding grants in aid to Cortes Island organizations be received. [Item]
 
 
Abram/Leigh: SRD 554/119

THAT the motion be deferred until Cortes matters are settled.
 DEFEATED Directors Anderson, Colborne, Cornfield, MacDonald, Unger, and Alternate Director Evans opposed
 
Directors Abram and Leigh recused themselves from the meeting chambers due to legal issues.
 
A vote was held on the pending motion and it was…
 CARRIED Director Whalley opposed
 
Anderson/MacDonald: SRD 555/19

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:
 
 
- $600 to the Cortes Island Museum & Archives to assist with the Cortes Wild Linnaea Exhibit;
 
- $2,000 to the Southern Cortes Community Association to assist with core operating expenses;
 
- $2,000 to the Friends of Cortes Island Society to assist with core operating expenses;
 
- $2,000 to the Cortes Radio Society to assist with core operating expenses;
 
- $2,000 to the Linnaea Farm Society to assist with core program operating costs;
 
- $2,000 to the Whaletown Community Club to assist with core program operating costs; and
 
- $2,380 to the Codes Island Women's Resource Centre to assist with program expenses.
 
Cornfield/Whalley: SRD 556/19

THAT the motion be deferred to the closed session meeting.
 CARRIED Directors Anderson and MacDonald opposed
 
Directors Abram and Leigh returned to the meeting chambers.
 
 
NEW BUSINESS
BC Libraries Trustee Conference
 
Director Leigh advised that she attended the British Columbia Public Libraries Summit where she was elected to the British Columbia Library Trustees Association Board of Directors.
 
 
CLOSED SESSION
Abram/Colborne: SRD 557/19

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Abram/Unger: SRD 558/19

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (d), (f), (g), (i), (j), (n), and (o) of the Community Charter. [Item]
 CARRIED
 
RECONVENE
The Board reconvened in public at 4:27 p.m.
 
RELEASE OF INFORMATION
While in closed session the Board released the following matters to the public:
 
Advisory Planning Commission - Electoral Area B
 
Cornfield/MacDonald: SRD 569/19

THAT the Board not appoint a Cortes Area Planning Committee at this time and that it rise and report on the lack of appointment of the Cortes Area Planning Committee by way of a press release.
 CARRIED Directors Anderson and Whalley opposed
 
Cortes Island Grants in Aid
 
Anderson/MacDonald: SRD 570/19

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:


- $600 to the Cortes Island Museum & Archives to assist with the Cortes Wild Linnaea Exhibit;
 
 
- $2,000 to the Southern Cortes Community Association to assist with core operating expenses;
 
- $2,000 to the Friends of Cortes Island Society to assist with core operating expenses;
 
- $2,000 to the Cortes Radio Society to assist with core operating expenses;
 
- $2,000 to the Linnaea Farm Society to assist with core program operating costs;
 
- $2,000 to the Whaletown Community Club to assist with core program operating costs; and
 
- $2,380 to the Codes Island Women's Resource Centre to assist with program expenses.
 DEFEATED All Directors opposed except Director Anderson
 
Release of Investigative Report - Alleged Receipt of Gifts
 
Abram/Whalley: SRD 574/19

THAT the Board rise and report on Option 2. [Item]
 CARRIED Director Leigh opposed
 
TERMINATION
Colborne/Cornfield: SRD 577/19

THAT the May 22, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 4:27 p.m.

Certified Correct:


____________________________________
Chair



____________________________________
Corporate Officer