Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, April 29, 2020 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:33 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BabchukCity of Campbell River
Directors:A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:D. MacKenzieDiscovery Islands-Mainland Inlets (Electoral Area C)
 for J. Abram


          
 
ANNOUNCEMENTS
Public Access to Meeting Recording
 
The Chair advised that the audio and video recording of the meeting will be made available to the public.
 
ADOPTION OF PUBLIC AGENDA
Unger/Moglove: SRD 270/20

THAT the agenda for April 29, 2020 regular meeting of the Board be adopted as presented.
 
 
Director Kerr joined at the meeting.
 
A vote was held on the motion and it was
 CARRIED
 
 
ADOPTION OF MINUTES
Moglove/Unger: SRD 271/20

THAT the minutes of the regular meeting of the Regional Board held on April 15, 2020 be adopted with the inclusion of Director Anderson's notice of motion. [Item]
 CARRIED
 
 
 
NOTICES OF MOTION
Public Access to Meeting Recording
 
Anderson/Moglove: SRD 272/20

THAT the audio recording of this meeting be made available to the public after this meeting.
 CARRIED
 
CHAIR'S REPORT
Public Health Recommendations
 
The Chair advised that public health recommendations will continue to be observed by the Regional District.
 
Ministry of Municipal Affairs & Housing Communication
 
The Chair advised that conference calls with the Ministry of Municipal Affairs & Housing will now be done bi-weekly.
 
Island Health
 
The Chair advised that Directors Adams, Colborne, Unger and she will be attending a remote Island Health meeting tomorrow.
 
Village of Sayward
 
The Chair advised that staff has been assisting the Ministry of Municipal Affairs and Housing with issues related to the Village of Sayward council and staffing.
 
SRD Financial and Service Levels (COVID-19)
 
The Chair advised that a report regarding COVID-19 impacts on SRD finances and service levels is scheduled for the May 13, 2020 agenda.
 
Whalley/Unger: SRD 273/20

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Strathcona Gardens Commission
 
Adams/Unger: SRD 274/20

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on April 15, 2020 be received. [Item]
 
 
Director Adams requested an update on the jersey donation matter.
 
The Corporate Services Manager advised that a report would be provided at the next meeting of the Commission.
 
A vote was held on the motion and it was
 CARRIED
 
 
STAFF REPORTS
Visitor Radio Service
 
Kerr/Unger: SRD 275/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Kerr: SRD 276/20

THAT the Regional District acquire the Visitor Radio assets located at the Strathcona Gardens recreation facility at a cost of $1,500.
 CARRIED
 
Tlowitsis Treaty Table Representation
 
Anderson/Kerr: SRD 277/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Adams: SRD 278/20

THAT the matter be deferred to the next meeting.
 CARRIED Directors Cornfield, Davis, Leigh, Kerr and Whalley opposed
 
Board Procedure Bylaw - Investigation of Issues
 
Unger/Kerr: SRD 279/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Moglove: SRD 280/20

THAT the procedure bylaw be amended to allow a director who is interested in being nominated for Chair, Vice Chair or other representative position to submit a statement to that effect to the corporate officer before the start of the meeting at which the election or appointment is scheduled for consideration.
 CARRIED
 
Adams/Unger: SRD 281/20

THAT the procedure bylaw be amended to confirm that delegation requests will not be considered from directors or alternate directors.
 CARRIED Director Anderson opposed
 
Adams/Kerr: SRD 282/20

THAT requirements for electronic meetings be reviewed during the current state of emergency.
 CARRIED
 
Grant Funding Applications - Delegation of Board Authority
 
Unger/Kerr: SRD 283/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Anderson: SRD 284/20

THAT a bylaw to delegate authority to staff for making grant funding applications be prepared for the Board's consideration.
 CARRIED
 
Campbell River Water Supply Agreement
 
Kerr/Moglove: SRD 285/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Moglove/Kerr: SRD 286/20

THAT the Chair and Corporate Officer be authorized to execute the proposed agreement with the City of Campbell River for the supply of bulk water to the northern portion of Electoral Area D.
 
 
Anderson/Unger: SRD 287/20

THAT the motion be amended to replace "Chair" with "Vice Chair".
 CARRIED Director Adams opposed
 
A vote was held on the amended motion and it was
 CARRIED Director Adams opposed
 
BYLAWS
Bylaw No. 389 - Home Away From Home Service
 
Kerr/Unger: SRD 288/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Kerr: SRD 289/20

THAT approval of the electors for Bylaw No. 389 be authorized to be obtained by a single alternative approval process for the entire service area pursuant to s.342 of the Local Government Act.
 CARRIED
 
Cornfield/Kerr: SRD 290/20

THAT up to $2,500 be authorized to be spent from the Regional Feasibility Study reserve fund to cover the cost of seeking approval of the electors for Bylaw No. 389.
 CARRIED
 
Bylaws No. 393 and 394 - Public Library Capital Financing
 
Unger/Davis: SRD 291/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Cornfield: SRD 292/20

THAT Bylaw No. 393, being a bylaw to establish a service to provide capital financing for public library facilities within the Strathcona Regional District, be now introduced and read a first time.
 CARRIED
 
Moglove/Whalley: SRD 293/20

THAT the rules be suspended and Bylaw No. 393 be given second and third readings.
 CARRIED
 
Moglove/Kerr: SRD 294/20

THAT Bylaw No. 394, being a bylaw to authorize the borrowing of funds for capital financing a public library facility in Campbell River, be now introduced and read a first time.
 CARRIED
 
Whalley/Unger: SRD 295/20

THAT the rules be suspended and Bylaw No. 394 be given second and third readings.
 CARRIED
 
Unger/Davis: SRD 296/20

THAT approval of the electors for Bylaws No. 393 and 394 be authorized to be obtained by a single alternative approval process for the entire service area pursuant to s.342 of the Local Government Act.
 CARRIED
 
Whalley/Kerr: SRD 297/20

THAT up to $2,500 be authorized to be spent from the Regional Feasibility Study reserve fund to cover the cost of seeking the approval of the electors for Bylaws No. 393 and 394.
 CARRIED
 
CORRESPONDENCE
Whalley/Cornfield: SRD 298/20

THAT the following items of correspondence be received:
 
 
Snowden Demonstration Forest
 
- April 16, 2020 correspondence from the Ministry of Forests, Lands, Natural Resource Operations and Rural Development regarding the Snowden Demonstration Forest. [Item]
 
COVID-19 and the Construction Industry
 
- April 20, 2020 correspondence from the Vancouver Island Construction Association and the Canadian Home Builders' Association (Vancouver Island) regarding COVID-19 and the construction industry. [Item]
 
North Island 9-1-1 Service
 
- April 20, 2020 correspondence from the North Island 9-1-1 Corporation regarding the suspension of Next-Generation 9-1-1 deadlines. [Item]
 
Sunnyvale RV Park and Campsite
 
- April 12, 2020 correspondence from Don Braithwaite regarding the Forbes Landing RV Park and Campground. [Item]
 CARRIED
 
MEMBERS' REPORTS
Saratoga and Miracle Beach Development
 
Kerr/Whalley: SRD 299/20

THAT the April 22, 2020 report from Director Adams regarding development in the Saratoga and Miracle Beach area of the Comox Valley Regional District be received. [Item]
 CARRIED
 
Cornfield/Davis: SRD 300/20

THAT a letter be sent to the Comox Valley Regional District expressing concerns over proposed future development in the Saratoga area and the impact on the water supply.
 CARRIED
 
 
 
ADDENDUM ITEMS
Unger/Anderson: SRD 301/20

THAT the addendum items be considered.
 CARRIED
 
Home Away From Home - Adult Lodge
 
Davis/Anderson: SRD 302/20

THAT the April 28, 2020 correspondence from the Campbell River Hospital Foundation regarding support for the Home Away From Home - Adult Lodge be received. [Item]
 CARRIED
 
Director Moglove declared a conflict of interest due to her involvement with the Campbell River Community Foundation and left the meeting.
 
Campbell River Community Foundation - Funding Request
 
Davis/Unger: SRD 303/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 304/20

THAT a grant in aid in the amount of $2,500 be paid to the Campbell River Community Foundation to assist with the COVID-19 response to be paid from the Electoral Area D grant in aid budget.
 CARRIED Director Babchuk opposed
 
Anderson/Davis: SRD 305/20

THAT a grant in the amount of $30,000 be paid to the Campbell River Community Foundation to assist with the COVID-19 response to be paid from the General Administration service budget.
 
 
Cornfield/Leigh: SRD 306/20

THAT the motion be amended by adding the words "subject to the Board receiving a financial report back from the Campbell River Community Foundation on the disbursement of the funds".
 CARRIED
 
A vote was held on the amended motion and it was
 CARRIED Directors Cornfield, Kerr and Whalley opposed
 
CLOSED SESSION
Leigh/Unger: SRD 307/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Anderson: SRD 308/20

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(c), (f), (g), (k), (n), (o) and 90(2)(a) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 3:07 p.m.
 
TERMINATION
Unger/Cornfield: SRD 317/20

THAT the April 29, 2020 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 3:07 p.m.

Certified Correct:



_____________________________
Chair



_____________________________
Corporate Officer