Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, April 27, 2017 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:30 p.m. with the following members in attendance:
     
Chair:J. MacDonaldVillage of Sayward
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 A. AdamsCity of Campbell River
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 L. SamsonCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Directors:M. LavelleCortes Island (Electoral Area B)
 for N. Anderson
 M. WrightCity of Campbell River
 for M. Babchuk


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Abram requested that an item under New Business be added to the agenda.
 
SRD 307/17

THAT the agenda for April 27. 2017 regular meeting of the Board be adopted as amended.
 
PETITIONS AND DELEGATIONS
Hagel Park Playground - Petition
 
Cornfield/Abram: SRD 308/17

THAT the April 20, 2017 petition regarding the Hagel Park Playground Replacement Project be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 309/17

THAT staff be directed to review the procedures policy with a view to requiring that all petitions received by the SRD must contain a signature line before being received.
 
 
Director Samson left the meeting chambers.
 
A vote was held on the pending motion and it was ….
 CARRIED
 
ADOPTION OF MINUTES
Cornfield/Whalley: SRD 310/17

THAT the minutes of the regular meeting of the Regional Board held on April 12, 2017 be adopted. [Item]
 CARRIED
 
 
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Abram/Leigh: SRD 311/17

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on April 12, 2017 be received. [Item]
 
 
Director Abram thanked the Board for the development of the Electoral Areas Administration service and the simplification that this has brought to the agenda content regarding Electoral Area matters.
 
A vote was held on the pending motion and it was ….
 CARRIED
 
STAFF REPORTS
Development Variance Permit Application - DV 2D 17 (Majoros)
 
Leigh/Lavelle: SRD 312/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 313/17

THAT development variance permit DV 2D 17 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Foreshore ESA Development Permit Application - DP 2D 17 (Majoros)
 
Leigh/Abram: SRD 314/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 315/17

THAT development permit DP 2D 17 (Majoros), as attached in staff report dated March 24, 2017 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Licence of Occupation Beach Access Renewal - Cortes Island
 
Colborne/Unger: SRD 316/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 317/17

THAT the current and future Licence of Occupation renewal for Hayes, Seascape, Gnat and Moon Road Beach Accesses be approved, and

THAT the Chair and Corporate Officer be authorized to execute the renewal documents.
 CARRIED
 
Quathiaski Cove Sewer Extension Project - System Design Improvements
 
Abram/Leigh: SRD 318/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 319/17

THAT staff be authorized to investigate design improvements to the Quathiaski Cove sewer extension project.
 CARRIED
 
Abram/Lavelle: SRD 320/17

THAT the agreement with Koers & Associates Engineering Ltd. be modified by increasing the professional engineering and consulting service fees from $110,000 to not more than $140,000 plus GST, and

THAT the Chair and Corporate officer be authorized to execute the modified agreement.
 CARRIED
 
Evans Bay - Contribution Agreement Modification
 
Abram/Leigh: SRD 321/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 322/17

THAT the Evans Bay port facility Contribution Agreement between Transport Canada and the Regional District be modified in accordance with the April 7, 2017 report from the CAO, and

THAT the Chair and Corporate Officer be authorized to execute the modification agreement.
 CARRIED
 
Abram/Whalley: SRD 323/17

THAT not more than $80,000 be allocated from the Electoral Area C Community Works Funds to complete the Evans Bay float dock replacement.
 CARRIED
 
Sayward Valley Tourism Signs
 
Colborne/Whalley: SRD 324/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Unger: SRD 325/17

THAT the proposed funding contract with the Village of Sayward for the Sayward Valley tourism signs be approved, and

THAT the Chair and Corporate Officer be authorized to execute the contract.
 CARRIED
 
Request for Financial Assistance - Electoral Area B
 
Lavelle/Colborne: SRD 326/17

THAT the report from the Chief Administrative Officer be received.
 CARRIED
 
Leigh/Colborne: SRD 327/17

THAT the Board approve grants in aid to be paid from the Electoral Area B grant in aid budget as follows:
 
 
i) $1,800 to Cortes Island Museum & Archives to assist with costs associated with the set-up of a Natural History Centre and the creation and filming of a performance in conjunction with the Klahoose First nations; [Item]
 
ii) $7,000 to Cortes Community Health Association to assist with the Home Support Program; [Item]
 
iii) $1,400 to Cortes Community Radio Society to assist with emergency broadcasting; [Item]
 
iv) $800 to Cortes Island Seafood Association toward shuttle & musicians for Seafest; [Item]
 
v) $2,000 to Friends of Cortes Island to assist with costs associated with the Lake Stewardship program; [Item]
 
vi) $2,500 to Linnaea Farm Society to assist with youth programming and core operational costs for the Educational Centre. [Item]
 CARRIED
 
Alternate Director Lavelle declared a conflict of interest stating that she works for the Southern Cortes Community Association and left the meeting chambers.
 
Abram/Leigh: SRD 328/17

THAT the Board approve a grant in aid for the Southern Cortes Community Association in the amount of $6,500 to assist with insurance, operating costs and wages to be paid from Electoral Area B grant in aid budget. [Item]
 CARRIED
 
Alternate Director Lavelle returned to the meeting chambers.
 
BYLAWS
Bylaw No. 265 - Quadra Island Zoning (RZ 5C 16 Oswald)
 
Abram/Cornfield: SRD 328/17

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Alternate Director Van Solkema arrived at the meeting.
 
A vote was held on the pending motion and it was ….
 CARRIED
 
Abram/Colborne: SRD 329/17

THAT the record of the public hearing and related documents be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 330/17

THAT Bylaw No. 265 be given third reading.
 CARRIED
 
Abram/Leigh: SRD 331/17

THAT Bylaw No. 265, being Quadra Island Zoning Bylaw 1990, Amendment No. 115, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 271 - Quadra Island Zoning (RZ 4C 16 Quadra Links)
 
Whalley/Cornfield: SRD 332/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Whalley: SRD 333/17

THAT Bylaw No. 271, being Quadra Island Zoning Bylaw 1990, Amendment No. 116, be now introduced and read a first time.
 CARRIED
 
Abram/Whalley: SRD 334/17

THAT Bylaw No. 271 be given second reading.
 CARRIED
 
Abram/Leigh: SRD 335/17

THAT a public hearing on Bylaw No. 271 be authorized to be held on Wednesday, June 21, 2017 at 7:00 p.m. at the Quadra Island Community Centre located at 970 West Road, and

THAT the holding of the public hearing be delegated to the electoral area directors with Director Abram and Director Leigh designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Bylaw No. 272 - Quadra Island Zoning (RZ 2C 17 Tula Foundation)
 
Director Adams declared a conflict of interest and left the meeting chambers.
 
Abram/Leigh: SRD 336/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 337/17

THAT Bylaw No. 272, being Quadra Island Zoning Bylaw 1990, Amendment No. 117, be now introduced and read a first time.
 CARRIED
 
Abram/Leigh: SRD 332/17

THAT Bylaw No. 272 be given second reading.
 CARRIED
 
Abram/Leigh: SRD 333/17

THAT a public hearing on Bylaw No. 272 be authorized to be held on Wednesday, May 17, 2017 at 7:00 p.m. at the Quadra Island Community Centre located at 970 West Road, and

THAT the holding of the public hearing be delegated to the electoral area directors with Director Abram and Director Leigh designated as the Chair and Vice Chair respectively for the public hearing.
 CARRIED
 
Director Adams returned to the meeting chambers.
 
Bylaw No. 274 - Quathiaski Cove Sewer Extension Amendment
 
Abram/Lavelle: SRD 334/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 335/17

THAT Bylaw No. 274, being a bylaw to amend the establishing bylaw for the Quathiaski Cove community sewer service extension (No.1) be now introduced and read a first time.
 CARRIED
 
Abram/Colborne: SRD 336/17

THAT the rules be suspended and Bylaw No. 274 be given second and third readings.
 CARRIED
 
Abram/Leigh: SRD 337/17

THAT Bylaw No. 274 be authorized to proceed on the basis of participant consent in accordance with s.349 of the Local Government Act.
 CARRIED
 
 
 
 
 
ADDENDUM ITEMS
Colborne/Leigh: SRD 338/17

THAT the addendum item be considered.
 CARRIED
 
Bylaw No. 261 - Corporate Office Loan Authorization
 
Whalley/Unger: SRD 339/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Abram/Leigh: SRD 340/17

THAT Bylaw No. 261, being Corporate Office Loan Authorization Bylaw 2017, be reconsidered, finally passed and adopted.
 CARRIED
 
CLOSED SESSION
Leigh/Colborne: SRD 341/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/Colborne: SRD 342/17

THAT the meeting be closed to the public to permit consideration of items deemed to fall within the parameters of subsections 90(1)(c), (k), (n), (o) and 90(2)(b) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 1:57 p.m.
 
While in closed session the Committee released the following matter to the public.
 
Change in Health Benefits Provider
 
Whalley/Abram: SRD 350/17

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Cornfield: SRD 351/17

THAT the SRD change its health benefits provider from DA Townley to Cigna & Greensheild.
 CARRIED
 
Whalley/Abram: SRD 352/17

THAT the Chair and Corporate Officer be authorized to execute an agreement with Cigna & Greensheild to be the SRD's health benefits provider.
 CARRIED
 
Whalley/Abram: SRD 353/17

THAT a report be prepared identifying the health benefits and financial implications of SRD Directors being offered a health benefits plan increasing the SRD contribution from 50% to 100%.
 CARRIED
 
TERMINATION
Leigh/Colborne: SRD 355/17

THAT the April 27, 2017 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 1:57 p.m.

Certified Correct:



_______________________________
Chair


_______________________________
Corporate Officer