Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, April 26, 2023 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:33 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 J. ColborneVillage of Zeballos
 K. DahlCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LanyonCity of Campbell River
 R. MawhinneyDiscovery Islands-Mainland Inlets (Electoral Area C)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 S. SinnottCity of Campbell River
 M. VoneschCortes Island (Electoral Area B)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Colborne/Whalley: SRD 360/23

THAT the agenda for April 26, 2023 regular meeting of the Board be adopted as presented.
 CARRIED
 
PETITIONS AND DELEGATIONS
Subdivision Frontage Relief Application - Couverdon/Timberwest Forest Ltd.
 
The Chair welcomed Kevin Brooks, Division Manager - Planning of McElhanney Ltd. who made a presentation regarding the subdivision frontage relief application by Couverdon/Timberwest Forest Ltd. for Read Island. [Item]
 
Director Jules joined the meeting.
Director Lott joined the meeting.
 
The presentation continued.
 
The Chair thanked Mr. Brooks for the presentation.
 
Colborne/Vonesch: SRD 361/23

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Mawhinney/Colborne: SRD 362/23

THAT the minutes of the regular meeting of the Regional Board held on April 12, 2023 be adopted. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
Natural Resource Committee
 
The Chair advised that at the recent Association of Vancouver and Coastal Communities (AVICC) convention, the Alberni-Clayquot Regional District's Chair, John Jack expressed interest in participating in the proposed regional natural resource committee with Mt. Waddington.
 
Dahl/Colborne: SRD 363/23

THAT the SRD Board write a letter to the Alberni Clayoquot Regional District inviting them to participate in the SRD/RDMW natural resources committee.
 CARRIED
 
Colborne/Chapman: SRD 364/23

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Mawhinney/Vonesch: SRD 365/23

THAT the draft minutes of the Electoral Areas Services Committee meeting held on April 12, 2023 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Whalley/Sinnott: SRD 366/23

THAT the draft minutes of the Strathcona Gardens Commission meeting held on April 12, 2023 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
ESA Development Permit - DP 1D 23 (Anderson)
 
Whalley/Colborne: SRD 367/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Colborne: SRD 368/23

THAT environmentally sensitive area development permit DP 1D 23 (Anderson) as attached in the April 12, 2023 report from the Chief Administrative Officer be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Development Variance Permit Applicaton - DV 2D 23 (Giroux)
 
Rice/Colborne: SRD 369/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 370/23

THAT development variance permit DV 2D 23 (Giroux) as attached in the April 3, 2023 report from the Chief Administrative Officer be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Request for Subdivision Frontage Relief - Couverdon/Timberwest Forest Ltd
 
Mawhinney/Vonesch: SRD 371/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 372/23

THAT the frontage relief request by Couverdon / Timberwest Forest Ltd. for proposed Lots 1 to 5 as shown on the plan of subdivision attached to the April 12, 2023 report from the Chief Administrative Officer be denied.
 CARRIED
 
Consultation Process (CP 1D 23/RZ 1D 23 - Couverdon/Timberwest Ltd)
 
Mawhinney/Whalley: SRD 373/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 374/23

THAT the First Nations consultation process and the agency referral list as outlined in the April 12, 2023 report from the Chief Administrative Officer for application CP 1D 23/RZ 1D 23 (Timberwest) be approved.
 CARRIED
 
Permit Requirements for Farm Buildings
 
Rice/Whalley: SRD 375/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Mawhinney: SRD 376/23

THAT Bylaw No. 158 be amended to provide an exemption from building permit requirements for low human occupancy farm buildings in Electoral Area D.
 CARRIED
 
Transit Shelter Improvements - Electoral Area D
 
Rice/Mawhinney: SRD 377/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Vonesch: SRD 378/23

THAT a report outlining the transit shelter improvements within Electoral Area D that could be undertaken with the $20,000 currently budgeted be prepared for further consideration.
 CARRIED
 
Kyuquot Water System Requirements
 
Whalley/Rice: SRD 379/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Sayward Valley - Solid Waste Service Rates
 
Whalley/Mawhinney: SRD 380/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Mawhinney: SRD 381/23

THAT a bylaw to amend the rates charged for the use of the Sayward Valley solid waste collection service be prepared for further consideration.
 CARRIED
 
Whalley/Mawhinney: SRD 382/23

THAT a contract amendment with Waste Management to include provision for additional bags/receptacles be prepared for further consideration.
 CARRIED
 
Grant Opportunity: Evacuation Route Planning & Tsunami Notification
 
Colborne/Mawhinney: SRD 383/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Mawhinney: SRD 384/23

THAT an application to the 2023 Evacuation Route Planning/Public Notification grant program for enhancing emergency response on behalf of the local government and First Nations entities identified in the April 21, 2023 report from the Chief Administrative Officer be approved; and

THAT the Regional District commit to overall management of the grant if the application is successful.
 CARRIED
 
Community Resiliency Investment Grant - Local Use of Woodchips
 
Colborne/Whalley: SRD 385/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 386/23

THAT the Regional District offer the woodchips (other than the Read Island woodchips) to any applicants that are prepared to pick up the woodchips at a central location in Electoral Area A or D provided that the applicant sign a suitable liability waiver to protect the public; and

THAT the Regional District allow the transport of woodchips (other than the Read Island woodchips) to public service applicants on Cortes Island and Quadra Island that have expressed an interest in using them, with the costs of transport to be borne by the applicants in accordance with SRD policy.
 CARRIED
 
Code of Conduct Review
 
Whalley/Colborne: SRD 387/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Whalley: SRD 388/23

THAT the review of the Board’s code of conduct be scheduled as a meeting of the Committee of the Whole for Thursday, May 11, 2023 commencing at 12:00 noon in the Regional District boardroom.
 CARRIED
 
Proposed Regional Fire Administration Support Study
 
Whalley/Rice: SRD 389/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Vonesch: SRD 390/23

THAT the matter be deferred to the May 10, 2023 meeting.
 CARRIED
 
Perfect Mind Agreement - Proposed Extension
 
Colborne/Whalley: SRD 391/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Colborne: SRD 392/23

THAT the Chair and Corporate Officer be authorized to execute a further 3-year extension of the PerfectMind agreement for the Strathcona Gardens.
 CARRIED
 
Request for Financial Assistance - Sayward Futures Society
 
Whalley/Colborne: SRD 393/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Mawhinney: SRD 394/23

THAT the Board approve a grant for the Sayward Futures Society in the amount of $700 to assist with the RCMP Bike Rodeo and Canada Day expenses to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Request for Financial Assistance - Cortes Community Radio Society
 
Vonesch/Colborne: SRD 395/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Rice: SRD 396/23

THAT the Board approve a grant for the Cortes Community Radio Society in the amount of $2,000 to assist with technical support of digital literacy issues to be paid from the Electoral Area B grant in aid budget.
 CARRIED
 
BYLAWS
Bylaw No. 342 - Strathcona Gardens Borrowing
 
Rice/Chapman: SRD 397/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Colborne: SRD 398/23

THAT third reading of Bylaw No. 342 be rescinded.
 CARRIED
 
Colborne/Rice: SRD 399/23

THAT Bylaw No. 342 be amended by deleting the words "$27,000,000 (Twenty-Seven Million Dollars)" in the sixth clause of the recital and in section 1 and substituting therefor the words "$64,670,000 (Sixty-Four Million, Six Hundred and Seventy Thousand Dollars)".
 CARRIED
 
Rice/Colborne: SRD 400/23

THAT Bylaw No. 342 be given third reading as amended.
 CARRIED
 
Rice/Colborne: SRD 401/23

THAT approval of the electors for Bylaw No. 342 be authorized to be obtained using an alternative approval process.
 CARRIED
 
Bylaw No. 484 - Race Point Fire Protection
 
Whalley/Rice: SRD 402/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Rice: SRD 403/23

THAT no further action be taken with respect to Bylaw No. 484, being Race Point Fire Protection Service Establishing Bylaw 2023.
 CARRIED
 
Bylaw No. 493 - Electoral Area D Advisory Planning Commission
 
Rice/Whalley: SRD 404/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 405/23

THAT Bylaw No. 493, being a bylaw to establish an advisory planning commission for Electoral Area D (Oyster River-Buttle Lake) of the Regional District, be now introduced and read a first time.
 CARRIED
 
Rice/Whalley: SRD 406/23

THAT the rules be suspended and Bylaw No. 493 be given second and third readings.
 CARRIED
 
Rice/Whalley: SRD 407/23

THAT Bylaw No. 493, being Electoral Area D Advisory Planning Commission Establishing Bylaw 2023, be reconsidered, finally passed and adopted.
 CARRIED
 
Bylaw No. 495 - Electoral Area D Zoning (Livestock) Amendments
 
Rice/Mawhinney: SRD 408/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Lanyon left the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Rice/Mawhinney: SRD 409/23

THAT Bylaw No. 495, being a bylaw to amend the zoning regulations applicable to Electoral Area D (Oyster River-Buttle Lake), be now introduced and read a first time.
 
 
Director Sinnott left the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Rice/Mawhinney: SRD 410/23

THAT Bylaw No. 495 be given second reading.
 CARRIED
 
Rice/Vonesch: SRD 411/23

THAT the requirement to hold a public hearing on Bylaw No. 495 be waived in accordance with s.464(2) of the Local Government Act.
 CARRIED
 
Bylaw No. 496 - Electoral Area D (Building Height Restrictions)
 
Rice/Mawhinney: SRD 412/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Lanyon returned to the meeting chambers.
Director Sinnott returned to the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Rice/Mawhinney: SRD 413/23

THAT Bylaw No. 496, being a bylaw to amend the zoning regulations applicable to Electoral Area D (Oyster River-Buttle Lake), be now introduced and read a first time.
 CARRIED
 
Rice/Vonesch: SRD 414/23

THAT Bylaw No. 496 be given second reading.
 CARRIED
 
Rice/Whalley: SRD 415/23

THAT the requirement to hold a public hearing on Bylaw No. 496 be waived in accordance with s.464(2) of the Local Government Act.
 CARRIED
 
CORRESPONDENCE
Rural Economic Development
 
Whalley/Mawhinney: SRD 416/23

THAT the April 11, 2023 news release from the Province of BC regarding new funding for rural economic development be received. [Item]
 CARRIED
 
Comox Valley Sewage System Infrastructure
 
Rice/Chapman: SRD 417/23

THAT the April 14, 2023 news release from the Province of BC regarding the funding of sewage infrastructure in the Comox Valley Regional District be received. [Item]
 CARRIED
 
Local Infrastructure Funding
 
Whalley/Colborne: SRD 418/23

THAT the April 17, 2023 news release from CivicInfo BC regarding local infrastructure funding be received. [Item]
 CARRIED
 
 
 
 
ADDENDUM ITEMS
Colborne/Chapman: SRD 419/23

THAT the addendum item be considered.
 CARRIED
 
Old Growth Strategic Review
 
Rice/Colborne: SRD 420/23

THAT the April 25, 2023 report from Director Mawhinney be received. [Item]
 CARRIED
 
CLOSED SESSION
Colborne/Whalley: SRD 421/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Chapman: SRD 422/23

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(g), (h), (i), (n), (o), 90(2)(a) and (b) of the Community Charter.
 CARRIED
 
TERMINATION
Colborne/Dahl: SRD 428/23

THAT the April 26, 2023 regular meeting of the Regional Board be terminated.
 
 
Time: 3:07 p.m.

Certified Correct:



____________________________________
Chair


____________________________________
Corproate Officer