Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Thursday, April 25, 2019 at the Strathcona Regional District offices located at #301-990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:31 p.m. with the following members in attendance:
     
Chair:M. BabchukCity of Campbell River
Directors:A. AdamsCity of Campbell River
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:D. MacKenzieDiscovery Islands-Mainland Inlets (Electoral Area C)
 for J. Abram
Associate Member:K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Colborne requested that an item of New Business entitled "First Nations Chief and Council Elections" be added to the agenda.
 
Colborne/Unger: SRD 433/19

THAT the agenda for the April 25, 2019 regular meeting of the Board be adopted as amended.
 CARRIED
 
PETITIONS AND DELEGATIONS
Salmon/White River National Disaster Mitigation
 
The Chair welcomed Eric Heel from McElhanney Engineering and Shaun Koopman, Protective Services Coordinator who made a presentation on the Salmon/White River National Disaster Mitigation study. [Item]
 
The Chair thanked the presenters for their presentation.
 
Colborne/Adams: SRD 434/19

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Director Leigh requested that the minutes be amended to reflect the following comment she made after Resolution SRD 413/19:

"Director Leigh advised that VIRL has issued contracts to supply new prefab libraries in the communities of Sayward and Woss."
 
Colborne/Moglove: SRD 435/19

THAT the minutes of the regular meeting of the Regional Board held on April 10, 2019 be adopted as amended. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
Staff Announcements
 
The Chair welcomed the following new staff members:

- Michelle Van Beek, Receptionist
- Kaila Schaefer - Bylaw Compliance Officer
- Wolfang Parada - Capital Projects Manager
 
Cortes Island Public Consultation
 
The Chair advised that she has been working along with staff to move forward on Cortes Island Community Hall public consultation duirng the first couple of weeks in June, 2019 in order for the Board to consider community input and proposed amendments to Bylaw No. 341 by the end of June and have the bylaw forwarded to the Inspector of Municipalities for approval and returned in time to hold a referendum in time for this matter to be included in the next year budget cycle, if successful.
 
AVICC Convention
 
The Chair advised that Directors Cornfield, Leigh, Moglove, Davis, Alternate Director Evans, Dave Leitch along with herself attended the AVICC Convention.
 
The Chair expressed her thanks to the City of Powell River and the qathet Regonal District for hosting a great convention.
 
The Chair congratulated Alternate Director Evans being elected to the AVICC Executive.
 
The Chair advised that the Strathcona Regional District motion on Ground Water Extraction passed unanimously and thanked Directors Leigh and Cornfield for their work on this matter and introducing and speaking to it on the convention floor.
 
The Chair congratulated Director Davis for being acknowledged for Tahsis's motion on caving and being the best crafted motion at AVICC.
 
The Chair advised that the Tahsis/Sayward motion on Off Road Vehicle Access and Licensing passed and acknowledged that it will assist with Regional Tourism.
 
Strategic Planning Session
 
The Chair advised that a Strategic Planning session with facilitator Tracy Lorenson has been scheduled for June 13, 2019 at the Dolphins Resort.
 
Motion Books
 
The Chair reminded Directors to use motion books to help get motions crafted and assist staff with getting them up on the screen.
 
Director Portal
 
The Chair reminded Directors that staff continue to populate the Directors Portal and that this resource is there for their use.
 
Colborne/Unger: SRD 436/19

THAT the verbal report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Service Committee
 
Director Adams advised that Director Lavelle is noted as seconding Resolution No. EASC 78/19 but is not listed on the attendance.
 
Whalley/Colborne: SRD 437/19

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committtee held on April 10, 2019 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
ESA Development Permit Applications - DP 2D 19/DP 3D 19 (MacVeigh)
 
Leigh/Colborne: SRD 438/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Anderson: SRD 439/19

THAT development permit DP 2D 19 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Leigh/Anderson: SRD 440/19

THAT development permit DP 3D 19 be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Brown's Bay Resort Service Area - Operation of Utilities Request
 
Whalley/Leigh: SRD 441/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Unger: SRD 442/19

THAT a full analysis of costs and cost recovery be prepared for the proposed Brown’s Bay water and sewer services.
 CARRIED
 
Strathcona Emergency Program - Proposed Budget Amendments
 
Unger/Colborne: SRD 443/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Cornfield: SRD 444/19

THAT the 2019-2023 Financial Plan be amended by increasing the Strathcona Emergency Program budget to reflect the $175,000 funding contribution by the UBCM for the Regional Community Wildfire Protection Plan project.
 CARRIED
 
Colborne/Cornfield: SRD 445/19

THAT the 2019-2023 Financial Plan be amended by increasing the Strathcona Emergency Program budget to reflect the $24,475 funding contribution by the UBCM for the Communications Enhancement for Emergency Operations Centre, Group Lodging Facilities and Emergency Public Messaging project.
 CARRIED
 
Request for Financial Assistance - Sayward Community Health Society
 
Whalley/Colborne: SRD 446/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Whalley/Kerr: SRD 447/19

THAT the Board approve a grant in aid for the Sayward Community Health Society in the amount of $500 to assist with grounds maintenance wages to be paid from the Electoral Area A grant in aid budget.
 CARRIED
 
Request for Financial Assistance - Klahoose First Nation
 
Leigh/Anderson: SRD 448/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Cornfield: SRD 449/19

THAT the Board approve a grant in aid for the Klahoose First Nation in the amount of $5,000 to assist with retaining a researcher for the purpose of cataloguing and data-basing information on artifacts, burial sites and culturally significant sites from Archaeology Branch reports be paid from the Electoral Area B grant in aid budget.
 
 
Director Adams recused himself from the meeting chambers on the basis that proper process was not being followed.
 
Director Leigh recused herself from the meeting chambers.
 
A vote was held on the motion and it was ….
 CARRIED
 
Directors Adams and Leigh returned to the meeting.
 
Request for Financial Assistance - Surge Narrows Community Association
 
Cornfield/Davis: SRD 450/19

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Cornfield/Whalley: SRD 451/19

THAT the Board approve a grant in aid for the Surge Narrows Community Association in the amount of $3,000 to assist with operating expenses to be paid from the Electoral Area C grant in aid budget.
 CARRIED
 
 
CORRESPONDENCE
Appointment to AVICC Social Procurement Group
 
Moglove/Anderson: SRD 452/19

THAT the April 9, 2019 correspondence from Josie Osborne regarding the Coastal Communities Social Procurement Initiative be received. [Item]
 CARRIED
 
Anderson/Unger: SRD 453/19

THAT Director Moglove be appointed to be the representative to the Coastal Communities Social Procurement Initiative.
 DEFEATED Directors Adams, Davis, Leigh, Kerr, MacDonald, Whalley and Alternate Director MacKenzie opposed
 
Emergency Management Support
 
Adams/Whalley: SRD 454/19

THAT the April 11, 2019 correspondence from the Ka:’yu:’k’t’h’/Chek’tles7et’h’ First Nations regarding emergency management support be received. [Item]
 CARRIED
 
C2C Forum Funding Agreement - Ka:’yu:’k’t’h’/Chek’tles7et’h’ First Nations
 
Colborne/MacDonald: SRD 455/19

THAT the April 11, 2019 correspondence from the Union of British Columbia Municipalities regarding an agreement for C2C Forum funding be received. [Item]
 CARRIED
 
Hall Tax and First Responder Services - Cortes Island
 
Anderson/Cornfield: SRD 456/19

THAT the April 12, 2019 correspondence from Ruth Zwickel regarding the Cortes Island Hall Tax and First Responder Bylaws be received. [Item]
 CARRIED
 
 
 
NEW BUSINESS
First Nations Chief & Council Elections
 
Director Colborne made a verbal report regarding the re-election of Associate Member Kevin Jules as councillor during the recent Ka:’yu:’k’t’h’/Chek’tles7et’h’ First Nations election.
 
Colborne/Cornfield: SRD 457/19

THAT the Board send letters of congratulations to all newly and re-elected Frist Nation Chiefs and Councils and a thank you to those who have served.
 CARRIED
 
 
 
TERMINATION
Cornfield/MacDonald: SRD 458/19

THAT the April 25, 2019 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 1:31 p.m.

Certified Correct:



________________________________
Chair



________________________________
Corporate Officer