Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, March 29, 2023 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:32 p.m. with the following members physically in attendance or participating electronically:
     
Chair:M. BakerVillage of Sayward
Directors:D. ChapmanCity of Campbell River
 J. ColborneVillage of Zeballos
 K. DahlCity of Campbell River
 K. JulesKa:'yu:'k't'h'/Che:k'tles7et'h' First Nations
 R. KerrCity of Campbell River
 B. LanyonCity of Campbell River
 R. MawhinneyCortes Island (Electoral Area B)
 J. RiceOyster Bay-Buttle Lake (Electoral Area D)
 S. SinnottCity of Campbell River
 M. VoneschDiscovery Islands-Mainland Inlets (Electoral Area C)
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:S. FowlerVillage of Tahsis
 for M. Davis


          
 
 
FIRST NATIONS TERRITORIAL ACKNOWLEDGEMENT
The Chair acknowledged that we are located on the traditional territory of the Laichwiltach people.
 
ADOPTION OF PUBLIC AGENDA
Colborne/Whalley: SRD 275/23

THAT the agenda for March 29, 2023 regular meeting of the Board be adopted as presented.
 
 
Director Mawhinney requested that an item of new business entitled "Housing Accelerator" be added to the agenda.
 
A vote was held on the motion as amended and it was…
 CARRIED
 
 
ADOPTION OF MINUTES
Colborne/Vonesch: SRD 276/23

THAT the minutes of the regular meeting of the Regional Board held on March 15, 2023 be adopted. [Item]
 CARRIED
 
 
 
 
CHAIR'S REPORT
Board Meeting Cancellation
 
Colborne/Rice: SRD 277/23

THAT the report from the Chair be received. [Item]
 CARRIED
 
Colborne/Whalley: SRD 278/23

THAT the Board meeting currently scheduled for May 24, 2023 be cancelled.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
Electoral Areas Services Committee
 
Whalley/Mawhinney: SRD 279/23

THAT the draft minutes of the regular meeting of the Electoral Areas Services Committee held on March 15, 2023 be received. [Item]
 CARRIED
 
Strathcona Gardens Commission
 
Chapman/Mawhinney: SRD 280/23

THAT the draft minutes of the regular meeting of the Strathcona Gardens Commission held on March 15, 2023 be received. [Item]
 CARRIED
 
Committee of the Whole
 
Whalley/Colborne: SRD 281/23

THAT the draft minutes of the inaugural meeting of the Committee of the Whole held on March 22, 2023 be received. [Item]
 
 
Sinnott/Mawhinney: SRD 282/23

THAT the minutes be tabled until director attendance is confirmed and correctly reflected.
 CARRIED
 
 
STAFF REPORTS
Development Variance Permit Application - DV 1D 23 (Rosse)
 
Whalley/Rice: SRD 283/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 284/23

THAT development variance permit DV 1D 23 (Rosse) as presented in the March 10, 2023 report from the Chief Administrative Officer be approved, and

THAT the Corporate Officer be authorized to issue the permit.
 CARRIED
 
Rice/Whalley: SRD 285/23

THAT an amendment bylaw to Bylaw No. 1404 be prepared that would allow the permitted heights of principal and accessory buildings to be in line with adjacent jurisdictions.
 CARRIED
 
Director Lott joined the meeting.
 
Tenure Application - Hoskyn Channel Landing Access Road & Parking Lot License
 
Mawhinney/Colborne: SRD 286/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 287/23

THAT the Regional District attempt to secure a Licence of Occupation for access road and parking purposes for Hoskyn Channel Landing.
 CARRIED
 
Electoral Area C Integrated Community Sustainability Plan
 
Mawhinney/Chapman: SRD 288/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Colborne: SRD 289/23

THAT the draft Electoral Area C Integrated Community Sustainability Plan (ICSP) attached to the March 22, 2023 report from the Chief Administrative Officer be approved.
 CARRIED
 
Regulation of Groundwater Resources
 
Mawhinney/Colborne: SRD 290/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Mawhinney: SRD 291/23

THAT the Strathcona Regional District investigate and report on the options available to limit water bottling, bulk water sales and groundwater extraction in Electoral Areas B, C and D.
 CARRIED
 
Shelter Point Farms Road Closure
 
Rice/Whalley: SRD 292/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 293/23

THAT a report on the Shelter Point Farms public road closure/Oyster River Nature Park land transfer initiative be prepared for further consideration.
 CARRIED
 
Permit Requirements for Farm Buildings
 
Rice/Colborne: SRD 294/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Chapman: SRD 295/23

THAT a report be prepared on the inconsistencies in building permit requirements for farm buildings between the Comox Valley Regional District Bylaw No. 142 and Strathcona Regional District Bylaw No. 158.
 CARRIED
 
Grant Opportunity: Emergency Operation Centre
 
Colborne/Chapman: SRD 296/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Fowler: SRD 297/23

THAT an application be submitted to the 2023 Emergency Operation Centre grant program for enhancing emergency response on behalf of the local government and First Nations entities identified in the March 24, 2023 report from the Chief Administrative Officer, and

THAT the Strathcona Regional District commit to overall management of the grant if the application is successful.
 CARRIED
 
Earthquake Early Warning System - Contract Modification
 
Colborne/Chapman: SRD 298/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Chapman: SRD 299/23

THAT the Chair and Corporate Officer be authorized to execute the contract modification with Baylink Network Inc. for supply and installation of the Earthquake Early Warning System Extended Network.
 CARRIED
 
Strathcona Gardens Energy System & Energy Efficiency Upgrade Project
 
Rice/Whalley: SRD 300/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Chapman/Whalley: SRD 301/23

THAT the Chair and Corporate Officer be authorized to execute the amendment to the funding agreement for project (17-2038 SPF), Strathcona Gardens Community Energy System and Energy Efficiency Upgrades project.
 CARRIED
 
Policy CP-031 - First Nations Territorial Acknowledgement
 
Colborne/Mawhinney: SRD 302/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Mawhinney: SRD 303/23

THAT the proposed amendments to Policy CP-031 [First Nations Territorial Acknowledgements] be approved.
 CARRIED
 
Growing Communities Fund - Provincial Grant Announcement
 
Whalley/Colborne: SRD 304/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Requests for Financial Assistance - Electoral Area C
 
Mawhinney/Whalley: SRD 305/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Fowler: SRD 306/23

THAT the Board approve grants in aid to be paid from the Electoral Area C grant in aid budget as follows:

i) $400 to the Mountainaire Avian Rescue Society to assist with costs associated with the operations of rehabilitation and educational programs;

ii) $2,000 to the Stuart Island Community Association to assist with 2023 administration and insurance costs; and

iii) $3,000 to the Surge Narrows Community Association to assist with 2023 expenses.
 CARRIED
 
Director Colborne left the meeting chambers.
 
Request for Economic Development Funding - Quadra Island Chamber Music Society
 
Mawhinney/Whalley: SRD 307/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 308/23

THAT the Board approve an economic development grant for the Quadra Island Chamber Music Society in the amount of $1,000 to assist with 2023 operating costs to be paid from the Electoral Area C economic development service budget.
 CARRIED
 
Request for Financial Assistance - Mountainaire Avian Rescue Society
 
Rice/Whalley: SRD 309/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Rice/Whalley: SRD 310/23

THAT the Board approve a grant for the Mountainaire Avian Rescue Society in the amount of $5,000 to assist with the operation of rehabilitation and educational programs to be paid from the Electoral Area D grant in aid budget.
 
 
Director Colborne returned to the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
BYLAWS
Bylaw No. 483 - Rezoning Application (RZ 1C 23 - Craddock)
 
Mawhinney/Chapman: SRD 311/23

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Sinnott declared a conflict due to business reasons and left the meeting chambers.
 
A vote was held on the motion and it was…
 CARRIED
 
Vonesch/Mawhinney: SRD 312/23

THAT Bylaw No. 483, being a bylaw to amend the zoning regulations applicable to the Quadra Island area, be held in abeyance pending resolution of the issues identified in the March 10, 2023 report from the Chief Administrative Officer.
 CARRIED
 
Colborne/Chapman: SRD 313/23

THAT the Declaration of the Rights of Indigenous Peoples Act (DRIPA) as the framework for reconciliation and as called for in Action #43 of the Truth and Reconciliation: Calls to Action (2015) be considered by the First Nations Relations Committee in the context of developing a meaningful consultation policy for the Regional District.
 CARRIED
 
Director Sinnott returned to the meeting chambers.
 
Bylaw No. 492 - Subdivision Servicing Standards
 
Whalley/Rice: SRD 314/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Mawhinney/Vonesch: SRD 315/23

THAT Bylaw No. 492, being a bylaw to amend the minimum standards for the subdivision of land within the electoral areas, be now introduced and read a first time.
 CARRIED
 
Mawhinney/Vonesch: SRD 316/23

THAT the rules be suspended and Bylaw No. 492 be given second and third readings.
 CARRIED
 
Mawhinney/Rice: SRD 317/23

THAT Bylaw No. 492, being Subdivision Servicing Standards Bylaw 2010, Amendment No.1, be now reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Whalley/Colborne: SRD 318/23

THAT the following items be received:
 
 
Museum at Campbell River Financial Assistance
 
- March 13, 2023 correspondence from the Museum at Campbell River regarding their grant in aid. [Item]
 
Provincial Housing Strategy
 
- March 14, 2023 news release from the UBCM regarding the development of a Provincial housing strategy. [Item]
 
Interfor Coastal Tenure Dispositions
 
- March 14, 2023 correspondence from the Ministry of Forests regarding Interfor Corporation's tenure disposition requests in coastal BC. [Item]
 
Vancouver Island Rail Corridor
 
- March 14, 2023 news release regarding the future of the Vancouver Island rail corridor. [Item]
 
Investment in Vancouver Island Film Commission
 
- March 23, 2023 news release regarding an investment by the Island Coastal Economic Trust in the Vancouver Island Film Commission (InFilm). [Item]
 
North Island 9-1-1 Corporation - 2023-2027 Financial Plan
 
- March 23, 2023 correspondence from the North Island 9-1-1 Corporation regarding the 2023-2027 Financial Plan and tax requisition. [Item]
 
Inventory of Municipal Lands
 
- March 24, 2023 correspondence from the Union of BC Municipalities regarding the Ministry of Housing's inventory of municipal lands. [Item]
 
Union of BC Municipalities Membership Renewal
 
- March 24, 2023 correspondence from the Union of BC Municipalities regarding 2023 membership renewal. [Item]
 CARRIED
 
Administrative Fairness (BC Ombudsperson)
 
Whalley/Colborne: SRD 319/23

THAT the March 2, 2023 correspondence from the BC Ombudsperson regarding the publication of 'Fairness by Design' be received. [Item]
 CARRIED
 
Whalley/Rice: SRD 320/23

THAT staff bring back a report regarding the formal review process as outlined in the BC Ombudsperson publication entitled 'Fairness By Design'.
 CARRIED
 
MEMBERS' REPORTS
Request for Financial Assistance
 
Colborne/Vonesch: SRD 321/23

THAT the March 15, 2023 report from Alternate Director Fowler regarding requests for financial assistance be received. [Item]
 CARRIED
 
Regional Housing Initiative
 
Whalley/Colborne: SRD 322/23

THAT the March 24, 2023 report from Director Rice regarding regional housing initiatives be received. [Item]
 CARRIED
 
Rice/Sinnott: SRD 323/23

THAT a report be prepared on ways in which the Strathcona Regional District could take a more active role in ensuring that the required housing – which includes diverse, affordable and sustainable housing choices - is being built throughout the entire Strathcona Regional District.
 CARRIED
 
 
NEW BUSINESS
Housing Acceleration Fund
 
Mawhinney/Vonesch: SRD 324/23

That SRD staff prepare a report on the Housing Accelerator Fund and considerations for making applications.
 CARRIED
 
 
CLOSED SESSION
Colborne/Whalley: SRD 325/23

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Whalley: SRD 326/23

THAT a closed meeting be held following the public meeting to consider matters deemed to fall within the parameters of subsections 90(1)(h), (i), (n), (o) 90(2)(a) and (b) of the Community Charter.
 CARRIED
 
TERMINATION
Colborne/Whalley: SRD 333/23

THAT the March 29, 2023 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 1:38 p.m.

Certified Correct:



_______________________________________
Chair


_______________________________________
Corporate Officer