Printer VersionREGIONAL DISTRICT BOARD

Minutes of the meeting of the Board of Directors of the Strathcona Regional District held on Wednesday, March 11, 2020 at the Strathcona Regional District offices located at 990 Cedar Street, Campbell River, B.C.

A quorum having been confirmed, the Chair called the meeting to order at 12:32 p.m. with the following members in attendance:
     
 
 
Chair:M. BabchukCity of Campbell River
Directors:J. AbramDiscovery Islands-Mainland Inlets (Electoral Area C)
 N. AndersonCortes Island (Electoral Area B)
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 R. KerrCity of Campbell River
 B. LeighOyster Bay-Buttle Lake (Electoral Area D)
 J. MacDonaldVillage of Sayward
 C. MogloveCity of Campbell River
 B. UngerVillage of Gold River
 G. WhalleyKyuquot/Nootka-Sayward (Electoral Area A)
Alt. Director:L. Llewellyn forVillage of Tahsis
 for M. Davis


          
 
 
ADOPTION OF PUBLIC AGENDA
Director Cornfield requested that an item of New Business entitled "AVICC Solid Waste" be added to the agenda.
 
The Chair requested that an item of New Business entitled "Comox Strathcona Solid Waste" be added to the the agenda.
 
Unger/MacDonald: SRD 180/20

THAT the agenda for March 11, 2020 regular meeting of the Board be adopted as amended.
 CARRIED
 
PETITIONS AND DELEGATIONS
Forest Enhancement Society of BC
 
The Chair welcomed Steve Kozuki, Executive Director, Forest Enhancement Society of British Columbia and Jason Hutchinson, RPF Forest Carbon Specialist, Regional Operations – Coast Area, Ministry of Forests, Lands, Natural Resource Operations and Rural Development who made a presentation regarding investments in forestry in British Columbia. [Item]
 
Director Adams entered at the meeting chambers.
 
The Chair thanked the presenters.
 
Colborne/Kerr: SRD 181/20

THAT the presentation be received.
 CARRIED
 
ADOPTION OF MINUTES
Unger/Colborne: SRD 182/20

THAT the minutes of the regular meeting of the Regional Board held on February 26, 2020 be adopted. [Item]
 CARRIED
 
BUSINESS ARISING FROM MINUTES
Vancouver Island Regional Library Funding Agreement
 
Director Leigh requested clarification regarding the start date of the Vancouver Island Regional Library funding agreement public consultation process.
 
The Corporate Officer advised that written submissions received from the public with respect to the Vancouver Island Regional Library Funding Agreement will be brought to Board at its next meeting on March 25, 2020.
 
Director Adams advised that although the funds flow through the Strathcona Regional District, all matters concerning demolition, site preparation, and construction involve Vancouver Island Regional Library and the City of Campbell River only.
 
 
 
CHAIR'S REPORT
Village of Tahsis - Alternate Director
 
The Chair welcomed and introduced Lynda Llewellyn, Alternate Director for the Village of Tahsis
 
Cortes Contingent Meeting
 
The Chair provided an update on the meeting held last week with the Cortes Contingent.
 
Director MacDonald Retirement
 
The Chair invited Director MacDonald to take the floor.
 
Director MacDonald advised that he is retiring as Mayor at the Village of Sayward effective March 13, 2020. He advised that Alternate Director Joyce Ellis will be attending Board and Committee meetings moving forward.
 
Director MacDonald requested that the Board consider allowing him to continue to act as representative on the Tlowitsis Treaty Advisory Committee. He would provide monthly reports to the Board and requested that only his expenses be reimbursed.
 
Colborne/Whalley: SRD 183/20

THAT the Chair's report be received.
 CARRIED
 
 
COMMITTEE CHAIR REPORTS
First Nations Relations Committee
 
Leigh/Colborne: SRD 184/20

THAT the draft minutes of the regular meeting of the First Nations Relations Committee held on February 26, 2020 be received. [Item]
 CARRIED
 
 
STAFF REPORTS
Proposed C2C Forum with Ka:yu:'k't'h'/Che:k'tles7et'h' First Nations
 
Colborne/Unger: SRD 185/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Anderson/Colborne: SRD 186/20

THAT the Regional District submit a new application for funding to hold a Community to Community forum with the Ka:yu:'k't'h'/Che:k'tles7et'h' First Nations.
 CARRIED
 
Emergency Operation Centre Grant Opportunity
 
Adams/Unger: SRD 187/20

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Macdonald left the meeting chambers.
 
A vote was held on the pending motion and it was…
 CARRIED
 
Kerr/Colborne: SRD 188/20

THAT the application for financial assistance under the Community Emergency Preparedness Fund Grant for Emergency Operations Centres be authorized for submission to the Union of BC Municipalities.
 CARRIED
 
Director MacDonald returned to meeting chambers.
 
Abram/Leigh: SRD 189/20

THAT staff provide a report outlining how we can delegate responsibility to our Emergency Preparedness Coordinator regarding grant applications under $10,000.
 
 
Adams/Cornfield: SRD 190/20

THAT the motion be amended by removing emergency preparedness coordinator and adding all staff regarding applications under $20,000.
 
 
A vote was held on the amended motion and it was…
 CARRIED
 
Community Emergency Preparedness - Funding Application
 
Unger/Leigh: SRD 191/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Unger/MacDonald: SRD 192/20

THAT a letter of support be provided to the City of Campbell River for its applications under the Community Emergency Preparedness Fund 2020 Evacuation Planning grant to undertake the initiatives outlined in the March 4, 2020 correspondence, and

THAT the portion of Electoral Area D covered by the fire protection contract with the City of Campbell River be included in the project.
 CARRIED
 
Grant in Aid Policy
 
Adams/Moglove: SRD 193/20

THAT the report from the Chief Administrative Officer be received. [Item]
 
 
Director Cornfield left the meeting chambers.
 
A vote was held on the pending motion and it was…
 CARRIED
 
Abram/Leigh: SRD 194/20

THAT the draft policy be referred to the Municipal Services Committee, Electoral Areas Services Committee, and Strathcona Gardens Commission for review with a report to come back to the Board for discussion.
 DEFEATED All Directors opposed except for Directors Abrams, Leigh, and Whalley
 
Unger/Adams: SRD 195/20

THAT Policy CP-025 [Financial Assistance to Organizations] be approved, and

THAT the policy entitled "Grants-in-Aid" approved by the Board of Directors for the Comox-Strathcona Regional District on December 11, 1997 be rescinded.
 
 
Director Cornfield returned to the meeting chambers.
 
Abram/Whalley: SRD 196/20

THAT the draft policy be referred to the Municipal Services Committee, Electoral Areas Services Committee, and Strathcona Gardens Commission for review with a report to come back to the Board for discussion.
 CARRIED Director Cornfield opposed
 
Tsunami Mapping Grant Amendment
 
Unger/Colborne: SRD 197/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Colborne/Kerr: SRD 198/20

THAT Res. SRD 19/20 be amended by deleting the words "$450,000 in funding" and substituting therefore the words "$150,000 in funding".
 CARRIED
 
Procedure Bylaw - Proposed Amendments
 
Leigh/Colborne: SRD 199/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Leigh: SRD 200/20

THAT issues #1 and #2 as outlined in the staff report from the Chief Administrative Officer and electronic meetings be investigated further.
 CARRIED
 
BYLAWS
Bylaw No. 389 - Home Away from Home Service
 
Leigh/Colborne: SRD 201/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Adams/Cornfield: SRD 202/20

THAT Bylaw No. 389, being a bylaw to establish a service for providing short term accommodation for patients and family members requiring the services of the Campbell River Hospital, be now introduced and read a first time.
 CARRIED
 
Colborne/Cornfield: SRD 203/20

THAT the rules be suspended and Bylaw No. 389 be given second and third readings.
 CARRIED
 
Director Unger left the meeting chambers.
 
Bylaw No. 390 - Revenue Anticipation Borrowing Bylaw
 
Colborne/Leigh: SRD 204/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 205/20

THAT Bylaw No. 390, being a bylaw to authorize the borrowing of funds in anticipation of receiving revenue, be now introduced and read a first time.
 CARRIED
 
Leigh/Colborne: SRD 206/20

THAT the rules be suspended and Bylaw No. 390 be given second and third readings.
 CARRIED
 
Colborne/Cornfield: SRD 207/20

THAT Bylaw No. 3920, being Revenue Anticipation Borrowing Authorization Bylaw 2020, be reconsidered, finally passed and adopted.
 CARRIED
 
CORRESPONDENCE
Leigh/Colborne: SRD 208/20

THAT the following items of correspondence be received:
 
 
Cortes Community Council
 
- February 26, 2020 correspondence from Tamias Nettle regarding a Cortes Community Council [Item]
 
Community to Community (C2C) Forum Program
 
- March 4, 2020 news release from the Union of BC Municipalities regarding C2C funding. [Item]
 
UBCM Resolutions Process
 
- March 4, 2020 correspondence from the Union of BC Municipalities regarding proposed changes to the resolutions process. [Item]
 CARRIED
 
West Coast Fisheries
 
Adams/Abram: SRD 209/20

THAT the March 3, 2020 correspondence from the Fisheries for Communities Coalition regarding the West Coast Fishery be received. [Item]
 
 
Director Unger returned to the meeting chambers.
 
A vote was held on the pending motion and it was…
 CARRIED
 
Adams/Cornfield: SRD 210/20

THAT the SRD provide a letter of support to the Fisheries for Communities Coalition for the West Coast Fisheries.
 CARRIED
 
 
 
NEW BUSINESS
AVICC Solid Waste
 
Director Cornfield made a verbal report regarding the Special Committee for Solid Waste meeting held on March 5, 2020. [Item]
 
Abram/Colborne: SRD 211/20

THAT the report be received.
 CARRIED
 
Comox Strathcona Solid Waste
 
The Chair provided a verbal report regarding the proposed compost facility.
 
Adams/Anderson: SRD 212/20

THAT the report be received.
 CARRIED
 
 
CLOSED SESSION
Abram/Adams: SRD 213/20

THAT the report from the Chief Administrative Officer be received. [Item]
 CARRIED
 
Leigh/Cornfield: SRD 214/20

THAT the meeting be closed to the public to consider matters deemed to fall within the parameters of subsections 90(1)(a), (c), (k), (n) and (o) of the Community Charter.
 CARRIED
 
RECONVENE
The Board reconvened in public at 2:45 p.m.
 
TERMINATION
Colborne/Cornfield: SRD 226/20

THAT the March 11, 2020 regular meeting of the Regional Board be terminated.
 CARRIED
 
Time: 2:46 p.m.

Certified Correct:



_________________________________
Chair


_________________________________
Corporate Officer